Resources for Indiana Communities
INDOT monitors the compliance of all subrecipients of federal funds. This means that if you receive and federal funding from INDOT, whether through a contract to perform work or provide professional services or as part of a grant or award for your community, INDOT is required to ensure you are in compliance with Title VI & Americans with Disabilities Act (ADA) nondiscrimination and accessibility requirements. Our goal in monitoring our subrecipients is to provide sufficient training, tools and resources to make compliance efforts manageable and easier for our subrecipients as we work together to improve Indiana communities by constructing roads, bridges, highways, and pedestrian facilities across the state.
REGISTER FOR THE TITLE VI / ADA SUMMIT 2018. SEE LINK BELOW!
INDOT’s Compliance Division Cordially invites Title VI and ADA Coordinators from Indiana Communities, MPOs and Transit Service Providers to its Third Annual Nondiscrimination & Accessibility Summit. This year’s Summit will take place Thursday October 11, 2018 and Friday October 12, 2018 with Check-in starting at 8:30 am each day and our sessions running from 9 until 4:30. There will be a break for lunch on your own each day. The Summit will take place in the Conference Center of the Indiana Government Center South Building in Indianapolis on 302 W. Washington St., Indianapolis, IN 46204.
UPDATE: The 2018 Summit has been approved by the Indiana Office of Admissions and Continuing Education for 8.7 hours of general Continuing Legal Education (CLE) credit.
Information related to training opportunities as well as tools, templates and resources can be found below.
These tools are intended to provide technical assistance to INDOT subrecipients regarding their responsibilities under Title VI. They are resources to be tailored to fit your community’s needs and using these resources does not guarantee compliance, constitute legal advice or prevent liability. Communities are encouraged to work with counsel to ensure their compliance efforts meet the federal requirements.
- Subrecipient Technical Assistance Tool
- Sample Nondiscrimination Policy Statement
- Assurances of Nondiscrimination
- Bid Solicitation Language
- Sample Complaint Policy
- Sample Complaint Form
- Sample Complaint Log
- Title VI Implementation Plan Template
- LEP - Language Translation Request Form
- Sample Training Materials / Powerpoint Template
- Roadmap to Title VI Compliance
- Roadmap to ADA Compliance
- ADA/Title VI Brochure for Cities and Towns
All Recipients of federal funds, directly or indirectly as subrecipients, are required to comply with Title VI. For communities (Cities, Towns, Counties, etc.), this includes developing a Title VI Implementation Plan and an Annual Goals & Accomplishments Report. INDOT is required to ensure communities are in compliance with Title VI requirements before awarding funds for local projects. Training is provided and we require our subrecipient’s Title VI Coordinators to receive regular Title VI training at a minimum of every 2-3 years. Requirements change and it is your responsibility to ensure you stay current and up to date with the requirements. You may attend training sessions as often as you like.There is no charge for training but space is limited for in person attendance.
INDOT provides in-person Title VI and ADA training opportunities in each INDOT district throughout the year. We are now offering virtual training opportunities limited to 20 attendees per session in addition to and sometimes contemporaneously with our in-person sessions. Please note, however, that technical difficulties with our virtual sessions may occur and while we will do our best to address them, results cannot be guaranteed. Our training modules and handouts are also available below. To register for in-person and virtual training opportunities, please follow the links below.
For all training opportunities, please download the subrecipient technical assistance tool.
- Subrecipient technical assistance tool
- Overview of Nondiscrimination & Accessibility Requirements for Subrecipients
- Subrecipients Monitoring & Compliance Practices
No training oppurtunities are currently available.
The following downloadable presentations from the 2017 Title VI & ADA Summit for Indiana Communities can be viewed and shared with others who may benefit from them.
- Recorded Presentations from Title VI Day (May 25, 2017):
- Presentation Materials from Title VI Day:
- Recorded Presentations from ADA Day (May 26, 2017):
- Presentation Materials from ADA Day:
These power point presentations may be downloaded and viewed at your own pace. They are an excellent way to refresh your understanding of the requirements, but may not be sufficient as an initial introduction to Title VI & ADA requirements.
If you choose to use these materials to receive your Title VI Training, submit any questions you have with your certification to firstname.lastname@example.org so that we can record your participation. Failure to do so may result in our records indicating a deficiency.
Links to Additional Resources
IACT has a new affiliate group, the Indiana ADA Coordinators Association, which offers training regarding Americans with Disabilities Act (ADA) matters, transition plans, Title VI, Section 504 and much more.
Please also consider the following resources:
Prohibition of Discrimination on the Basis of Sex (23 USC 324)
Prohibits discrimination based on sex in any program or activity receiving federal financial assistance and provides that the provision shall be enforced through agency provisions and rules similar to those used to enforce Title VI of the Civil Rights Act of 1964 in addition to any other legal remedies available.
Age Discrimination Act of 1975 (42 USC 6101-6107)
Prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance.
Limited English Proficiency (LEP)
Pursuant to Executive Order 13166, INDOT must take reasonable steps to ensure meaningful access to its services to persons who have a limited ability to read, speak, write or understand English. LEP persons may be entitled to language assistance.
Environmental Justice (EJ)
Under Executive Order 12898, INDOT must administer and implement its programs, policies and activities that affect human health or the environment so as to identify and avoid "disproportionately high and adverse" effects on minority and low-income populations while ensuring that minority and low-income populations receive an equitable distribution of the benefits.