Commission on Public Records

Purpose

IC 5-15-5.1-14 A public official or agency may not mutilate, destroy, sell, loan, or otherwise dispose of any government record, except under a record retention schedule or with the written consent of the commission.

Every local office (county and city) is responsible for keeping their own office’s records according to the retention schedules and laws. This includes the library and our two school systems as well.

The County Commission on Public Records (CCPR) in each county helps the local offices (county and city) with their records management needs. The CCPR can approve and document what happens to the office’s records and share news/updates with them from the Indiana Archives and Records Administration (IARA). Mainly, the CCPR is responsible for collecting the completed NOD/44905 forms, approving the PR-1A and PR-1B forms, forwarding any updates or changes from IARA to the offices, and being available for record management questions.

PLEASE NOTE: local policy differs from the state in that submission of 44905 Notice of Destruction to the Local Records Commission, a waiting period of 30 days for review and correction of any issues is required before destroying documents.

Forms (30505, 57236, 44905)

For information on retention schedules and more, visit the Indiana Archives and Records Administration (IARA) website HERE.

Commission Members