County/Local Retention Schedules

The following listed schedules have been approved by the Oversight Committee on Public Records.

Any records not listed on these schedules may be destroyed only with written permission of your county commission on public records and the Indiana Archives and Records Administration.

When searching for the correct record series to apply to a set of records, Records Custodians should first reference their office-specific schedule. If no record series listed there seems to cover your records, check the broader categories on the County/Local General Retention Schedule (GEN).

If nothing on the GEN schedule seems to apply to your records either, contact IARA's County/Local Records Management section at cty@iara.in.gov for assistance.

To search across all approved retention schedules for specific content, you can also visit our Record Series Search - but be aware that the search results will also include record series that belong to state agencies, which cannot be used for county or local records. If you see a Record Series Number that begins with the letters "GR" or contains no letters at all, you're looking at a state agency record series that doesn't apply to your office.
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Each Retention Schedule below is packaged in a PDF document, which

• requires the free Adobe Acrobat Reader to read/print.
• also includes IARA's County/Local Retention Schedule Instructions publication, which applies to all County/Local retention schedules, and was last revised in October 2023.

Retention Schedules for County Officers

• County/Local General Retention Schedule (GEN) (Revised 04/2023. Includes Updates Guide.)
• Assessing Official (AS) (Revised 02/2023. Includes Updates Guide.)
• County Auditor (AU) (Revised 08/2022. Includes Updates Guide.)
• Non-Judicial County Clerk (CL) (Revised 10/2023. Includes Updates Guide.)
• County Coroner (CO)
• County Recorder (RE) (Revised 10/2023. Includes Updates Guide.)
• County Surveyor (SU) (Created 04/2023)
• County Treasurer (TR) (Revised 2/2022. Includes Updates Guide.)

Retention Schedules for Cities and Towns

• County/Local General Retention Schedule (GEN) (Revised 02/2023. Includes Updates Guide.)
• Cities and Towns (CT)
• Assessing Official (AS)
• Township Trustee (TT)
• Zoning, Planning, Development, and Enforcement (LAND)

Other Local Retention Schedules

• County/Local General Retention Schedule (GEN) (Revised 04/2023. Includes Updates Guide.)
• Educational Institutions (ED) (public schools) - (Revised 04/2023. Includes Updates Guide and reference copy of previously-approved version.)
• Local Health Departments (Newly-approved as of 05/2023!)
• Public Libraries (LIB)
• Public-Private Agreement Operators (PPA)
• Public Safety Agencies (PSA) (law enforcement) (Revised 10/2023. Includes Updates Guide.)

Additional Retention Information

• Deactivation Guide for the former Special Districts Retention Schedule (Deactivated 02/22/2023)
• Year to Year Disposition Chart
• Judicial Records Retention Schedule (Not published or managed by IARA.)