Community Crossings Matching Grant
The 2020-1 CCMG Call for Projects will begin at 8:00am Eastern Time, Monday, January 6, 2020, and close at 5:00pm Eastern Time, Friday, January 31, 2020
- CCMG Training Presentation (Revised 6/21/2019)
- Example - Good Detailed Estimate
- Example - Financial Commitment Letter
- Environmental Services Presentation
- IN Local Government Populations
- Public Procurement Presentation
- Roadway Inventory
- For access to:
- Local Call Application
- Local Quarterly Report
Notice of Funding Availability (NOFA)
When federal funding opportunities are available for Local Public Agencies through INDOT, they will be posted on the Notice of Funding Availability (NOFA) webpage.
To apply for, participate in, or work on a federal-aid project, your organization may need to meet certain training requirements. For more information about these requirements, upcoming training opportunities, other helpful tools and resources, visit our LPA Training, Tools & Resources webpage.
Local Trax Matching Grant
The Local Trax rail overpass program will provide grants to cities, towns and counties for grade separation, crossing closure and other safety enhancement projects at rail-highway intersections on local roads. Funding for this program is provided through changes in HEA 1002 effective July, 2017.
Local Trax presents a partnership with INDOT, local communities, businesses, industry and railroads to improve the quality of life for residents through large scale rail related transportation projects. INDOT is excited to offer another state-funded source to improve safety and mobility at rail-highway intersections.
2018 Awardees List
Local Trax Supporting Documents
- Local Trax Overview
- Notice of Funding Availability
- Rail Density Map
- Local Trax FAQs
- Required Supplemental Application (Required Supplemental Application now updated to include verified or proposed tax increase)
- Supplemental Application FAQs
- INDOT ITAP for access to Local Trax application
- Local Trax Presentation
- LPA Populations
New Process for Applying for Federal Grants - State Budget Agency Federal Assistance Process
During the last legislative session the Indiana Code was revised to require approval from the State Budget Agency before participating in federal assistance opportunities, which includes: applying for federal assistance, submitting a federal form required to receive federal assistance and requesting or accepting amendments to a federal award. This includes all grant funds that come into INDOT regardless of who requested the grant. As you are aware all federal transportation awards are received by INDOT and then passed through to the local entities and others through a federal aid project. We are requesting that any local unit of government has sought or will seek federal grants under BUILD, INFRA, or any USDOT sponsored program in fiscal year 2019 that you work with your local district program director to complete the necessary documentation required by the State Budget Agency.
It is important to keep in mind that INDOT needs at least a 45 day lead prior to the application deadline. The District Office will work with INDOT’s Project Finance Division to secure the proper authority for grant submittal. Because the federal funds flow through INDOT and INDOT is required to notify the State Budget Agency of possible additional federal funding it is imperative that we all work together.
- Community Crossings Matching Grant (CCMG) does not include federal funds, and does not require LPA’s to complete this procedure; CCMG are state funds.
- LPA’s are not required to complete this procedure to apply for INDOT’s Notice of Funding Availability (NOFA) federal call for projects, or for any federal funds allocated yearly to any MPO.
- LPA’s should only follow this procedure when applying for other federally funded opportunities such as BUILD grants, INFRA, or USDOT sponsored programs.
For further information please view the State Budget Agency Federal Assistance Process link below. To access to the State Budget Agency Federal Assistance Request Form view the link below.
Local public agencies face a variety of capital program improvement needs. These needs directly affect quality of life for residents and the ability of cities and towns to attract and retain businesses. INDOT works proactively to assist Local Public Agencies (LPA) in addressing capital needs.
INDOT shares gas tax revenue from the state Motor Vehicle Highway Fund (MVHF) and Local Road and Street Fund (LRSF) with LPAs. INDOT also makes available 25 percent of the federal funds apportioned to it under Congressional Highway Authorization Bills. The program that administers and oversees the use of these funds is called the INDOT Local Public Agency Program (LPA Program).
The Federal Highway Administration (FHWA) signs an agreement with each State Department of Transportation to allow states to oversee the responsibilities and execution of their Local Public Agency Program. INDOT’s LPA Program’s Guidance Document is the resource manual for INDOT’s LPA Program. It is the primary source of program information and guidelines that should be followed during an INDOT LPA project from cradle to grave. Revisions to the LPA Guidance Document can be found here
When INDOT agrees to facilitate a federal-aid project with an LPA, both parties sign the INDOT-LPA Contract. The LPA Local Projects Letting Prep Schedule 2019-2029 is the schedule LPAs use to track progress and meet required timelines during project development.
The INDOT LPA Program is a reimbursement program, meaning the LPA pays for project billings as they incur and then submits the LPA Invoice-Voucher for reimbursement of the federal funding percentage agreed upon for their project.
LPA Certification Program
This program provides an avenue for LPA’s to take more control of their federally funded projects that are not on the National Highway System. Please take a look at the website linked below and review the program, application, and frequently asked questions document. This program is optional, and offers an exciting opportunity for LPA’s to utilize any and all federal, state, and locally recognized and accepted design standards for their projects.
- LPA Certification Program
- Final Design Standards
- LPA Certification Program FAQs
- Application (Download and save to your computer before completing)
Asset Management for Federally Funded LPA Roadways
Development and implementation of a Pavement Asset Management Policy provides a local public agency a tool which can be used to identify their needs, prioritize their actions, and allocate available funds appropriately to be eligible for Federal Funds. Please view the link below for Pavement Asset Management for Local Public Agency Roadways.
Bridge Aesthetic Policy
There has been a growing interest on the part of local agencies to create gateway features at the entrance to their communities. Bridges carrying overpassing roads to the community are often the desired location to include these features. While a gateway feature can bolster community identity and pride as well as enhance the aesthetic of the roadway corridor, INDOT must balance community requests with the obligation to maintain overall highway safety.
INDOT now has a policy which is intended to provide a process for coordinating, reviewing, and approving requests for placing signs, lettering, logos, architectural surface treatments, street lights, and other aesthetic treatments (collectively “aesthetic features”) on bridges that cross State-owned roads and establishes criteria for evaluating proposed aesthetic features. For more information, please review these links.
Information that may significantly impact LPAs receiving federal-aid through INDOT will be posted here temporarily. All communications from the INDOT LPA Department are sent through a subscription service called GovDelivery. It is highly recommended that all LPAs read the instructions to subscribe.
Local Public Agency Consultant Information
The process for hiring a consultant for a federal-aid project must follow specific requirements set by the Federal Highway Administration. For more about this process and resources you will need, visit our Local Public Agency Program Consultant Information webpage.
Local Public Agency Title VI/ADA Compliance
To remain an eligible sub-recipient for federal funding through INDOT, all LPAs must maintain their compliance with civil rights laws and nondiscrimination policies and procedures.
To ensure you are compliant with Title VI of the Civil Rights Act of 1964 and the Americans with Disabilities act requirements, please visit our resource page for subrecipients of federal funds. Here you will find our technical assistance tool, templates for all required program and policy documents, and links to register for upcoming training opportunities.
INDOT no longer requires a precertification survey be completed annually. Instead, your program documents should be updated once every year by submitting them to INDOT at firstname.lastname@example.org. This same inbox may be used for questions related to Title VI and ADA compliance.
Local Public Agency Right-of-Way
As of August 2014, the Right-of-Way review process is now conducted through INDOT’s Central Office. The following resources relate to the Right-of-Way phase of an LPA project. LPA Right-of-Way parcel forms or the updated MAP-21 Relocation information can be found in Buying Forms within the Real Estate Manuals.
- FAQs- New Parcel Packet Review Process 09-05-2014
- LPA Consultant Parcel Packet Review Training Presentation 08-20-2014
- LPA Project Summary Form - Real Estate
- Railbanking Information
- How to Apply for LPA LRS
- How to Get Access to ITAP
Local Public Agency Request for Proposals
Listed below are Requests for Proposals (RFPs) regarding transportation or transportation infrastructure situations. Each RFP includes criteria and background needed.
RFPs do not constitute the commencement of any other type of procurement process for any project.
All materials submitted by respondents shall be subject to the Indiana Public Records Act, and any other laws and regulations applicable to the disclosure of documents submitted under the RFP.
Kathy L. Eaton-McKalip
LPA/MPO Grant Administrator
Indiana Department of Transportation
100 N. Senate Ave. IGCN 955
Indianapolis, IN 46204
Training Inquiries: Please email training inquiries to register for Basic Recertification ERC training online to LPAQuestions@indot.in.gov with the information listed below, or contact your LPA District Program Director.
- Contact Number
- Email Address
- Course you wish to be enrolled in
- Employee of Responsible Charge (ERC) Recertification ONLY applies to ERC Basic Project Development
- ERC Bridge Certification is required for all Countywide Bridge Inspection and Inventory Program for Cycle Years XXXX-XXXX
You will receive a confirmation email once you have been enrolled, including detailed instructions on how to get started.