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News/Updates

IDHS to Purge Cancelled, Stale Grant Applications

IDHS will be purging cancelled grant applications and in-process applications that were never submitted in IntelliGrants. Declined or denied applications will be kept in the system. Applicants can fill out the following form to request deletion: https://app.smartsheet.com/b/form/cd899a9b13634985b35d30d387d14f58. Please be sure that you have the document ID number for each application. A maximum of five applications at a time can be requested on one form. Enter only one application name to be deleted per field. If you have more than five applications to delete, please submit multiple forms. The developer will purge the applications by the following quarter end dates: June 30, September 30, December 31 and March 31, 2023.

Transition from DUNS Number to Unique Entity Identifier

As of April 4, the federal government is no longer using the DUNS Number to uniquely identify entities and instead is using the Unique Entity Identifier (UEI) created in SAM.gov. To receive federal funding, an entity must have an active UEI number. Any grants awarded from IDHS now require an active UEI number. Please prepare accordingly to have an active UEI prior to applying for grants.

This change allows the government to streamline the entity identification and validation process, making it easier for entities to do business with the federal government.

Current SAM.gov registrants already have been assigned their UEI and can view it within SAM.gov. This includes inactive registrations. The UEI can be found below the DUNS Number on your entity registration record. Remember, you must be signed in to your SAM.gov account to view entity records.

IDHS recommends that applicants review the SAM.gov database to ensure their UEI number is updated and active.

About Grants

Indiana Department of Homeland Security (IDHS) works to effectively and efficiently manage state-initiated grant programs, as well as federal grant funding awarded to Indiana for the advancement of homeland security initiatives. Agency staff manage three annual federal grants, bringing more than $11.5 million dollars to the state for disaster preparedness programs focused on natural and man-made disasters, as well as hazardous material response programs. IDHS also manages several state-level grants, including the Secured School Safety Grant, from which more than $110 million has been awarded to schools to improve school security and safety. The agency also applies for and manages funds that support fire departments and other first responders to do their jobs more safely and effectively.

Grant Resources

IDHS administrated grants require entities to have specific registration numbers in order to process applications and payments. Public safety partners can plan ahead for application periods by verifying their UEI number, vendor number and bidder number prior to applying for any grants.

These registrations are vital to the grant award process, and incorrect information could disqualify an application from moving past the first round of the review process.

Visit the Grants Frequently Asked Questions page for initial help with registration and applications.

  • IntelliGrants

    The Indiana Department of Homeland Security (IDHS) uses a grant application and management system platform called IntelliGrants. The adoption of this platform by IDHS and other state agencies enhances and standardizes grant management across the state.

    For instructions and FAQs on registering for IntelliGrants, please visit the IntelliGrants page.

    IntelliGrants Login

    IntelliGrants Equipment Inventory Quick Reference Guide

  • Indiana Grants Management System (iGMS)
  • Vendor Registration with the State of Indiana

    If this process has already been completed, and registrations remain in good standing, the requirement has been met. There is no need to duplicate the process. Visit the State of Indiana Auditor website and complete the W-9 Form and Automated Direct Deposit Authorization Agreement SF# 47551. Send the completed forms to the IDHS Grants Section inbox: grants@dhs.in.gov. The forms will then be routed to ensure a timely registration.

    Please allow 10 days for the vendor registration process to be completed once forms have been submitted. Once the completed forms have been processed and a vendor number has been generated, IDHS Grants staff will contact the applicant with the applicant’s vendor number.

    Applicants who are unsure if a vendor number has been registered for their agency should contact IDHS Grants staff at grants@dhs.in.gov for verification. In order to verify the vendor information on file with the state, IDHS will need to have the correct federal tax ID listed in the IntelliGrants system.

  • Bidder Registration with the State of Indiana

    If this process has already been completed, and registrations remain in good standing, the requirement has been met. There is no need to duplicate the process.

    Indiana requires all entities that receive funds from the state to be registered as a bidder. An applicant cannot begin the bidder registration process until a vendor number has been generated. There is no cost to become a registered bidder. The process takes approximately 20 minutes to complete and is a two-part process.

    To become a registered bidder, applicants must go to the Bidder Profile Registration page. Start the first part (steps 1-6) of the registration process.

    Once steps 1-6 have been completed, an email from gmisworkflow@iot.in.gov will be sent to the email used in Step 2 of the first part of the registration process. The email will contain the user ID, a temporary password and a link to complete the final part of the two-part process. This temporary password has an expiration date. If users do not log in with the temporary password within that time frame, the password will need to be reset. Once it is reset, another email will be sent from gmisworkflow@iot.in.gov with further instructions.

  • UEI Number

    Before applying for a grant through IDHS, an applicant must have (or obtain) a Unique Entity Identifier (UEI) number, which is a unique numeric identifier created in the System for Awards Management (SAM) at https://www.sam.gov/SAM/. This is a requirement to receive federal grant funds.

    If you do not already have a UEI, go to SAM.gov to request your UEI and register your entity to do business with the U.S. government, make any updates to your legal business name and physical address associated with the UEI and find customer support at a single helpdesk for all UEI and entity registration issues.

Grant Programs

IDHS manages both state-initiated grant programs and federal grants awarded to Indiana for homeland security initiatives. Additionally, IDHS works to connect entities across the state with even more resources and funds not managed by the agency. The IDHS Grant Resource Guide cites a few of those resources and informs Hoosiers about other grant programs that could be helpful in supporting public safety across Indiana.

Grants Support Ticket

See the Grants Frequently Asked Questions page for initial help before submitting a ticket.