Reimbursement Rates
Travel Expense Reimbursement Rates
- Meal Per Diem
Effective September 4, 2022
Overnight Meal Per Diem / Subsistence
Departure before 12:00 PM
$41.00 In-State | $52.00 Out of State
Departure between 12:00 PM and 4:30PM
$20.50 In-State | $26.00 Out of State
Departure after 4:30 PM
None
Return before 12:00 PM, but after 7:30 AM
$20.50 In-State | $26.00 Out of State
Return after 12:00 PM
$41.00 In-State | $52.00 Out of State
*No subsistence is paid for travel segment that are less than 7 1/2 hours. Subsistence may not be claimed for same day travel. Overnight travel must be involved in order to claim subsistence.Meals Provided Deduction
If a meal is provided, no subsistence shall be claimed for that meal and the meal is to be deducted as follows:
- Breakfast
$10.25 In-State | $13.00 Out of State - Lunch
$10.25 In-State | $13.00 Out of State - Dinner$20.50 In-State | $26.00 Out of State
The State of Indiana must not pay for a person's meals more than once. This includes, but is not limited to, meals included in registration fees or by hotels in the room charge. If a person in travel status received a meal without charge, then the subsistence allowance must be reduced. However, no deductions from subsistence shall be taken for continental breakfasts or meals served on airplanes.
Overnight Per Diem/Subsistence for Other Countries
Travel to Specific Countries divide by four (4), one quarter is to be claimed for Breakfast, one quarter for Lunch and the remaining half (½) for Dinner.
Other countries outside USA are to be claimed at fifty dollars ($52.00), with the same departure and return times in the chart above applied. An original paid lodging bill is required to claim subsistence for over-night travel.
Specific Country Daily Rates include:
- Japan = $90.00
- Korea and Taiwan = $85.00
- China, France, Germany, Great Britain, the Netherlands, and Singapore = $65.00
- Breakfast
- In-State Lodging
Effective October 1, 2024
Location
Rate
Standard Rate
(All locations without specified rates)$110.00
Indianapolis/Carmel
$133.00
Lafayette/West Lafayette
$123.00
Note: Taxes should be paid and reimbursed if in-State lodging is secured using a personal credit card. In-State lodging transactions using the State’s travel card program are tax exempt.
Department of Revenue’s Informational Bulletin 41
Sales and County Tax Exemption Department of Revenue Memorandum | (.pdf) - Mileage
Effective June 15, 2022
.49 cents/mile
(for all business miles driven)- Rent vs. Reimbursement Memo | (.pdf)
- Rent vs. Reimbursement Calculator
- Instructions for Rent vs. Reimbursement Calculator | (.pdf)
- Enterprise Car Rental
- Enterprise Daily Vehicle Leasing QPA
- Vehicle Rental User Guide and Rates | (.pdf)
- Indianapolis Airport Parking
maximum base rate
$9/day
(If the facility charges airport fees and gas surcharges those may be reimbursed with an itemized receipt)