Benefits term dates
Medical, Dental, and Vision coverage is effective through the end of the month in which employment ends due to resignation, dismissal or retirement. Employees will pay premiums with the paychecks associated with their termination date.
Holidays
No holiday pay is due any employee after their last day of work whether their employment ends by resignation or retirement, even if the holidays fall on the last workdays of the month.
COBRA
Consolidated Omnibus Budget Reconciliation Act (COBRA):
Federal Law requires the State of Indiana to offer covered employees and eligible family members the opportunity for a temporary extension of health coverage at group rates when coverage under the health plan would otherwise end.
Health, dental and vision coverage is effective through the end of month in which employment ends. COBRA information will be mailed directly to your home address of record. Packets are sent out to employees once the termination date is entered in PeopleSoft. You will have 60 days from the date of the notice or from the termination date of benefits, whichever is later, to apply. If the election is made timely and applicable premiums are paid then your insurance is reactivated back to the loss of coverage date.
Life Insurance is effective through the end of the month in which employment ends. Employees may also be eligible to convert or transfer Life Insurance Benefits to an individual insurance policy without submitting evidence of insurability or good health.
All of this information plus the relevant premium rates will be included in the COBRA packet that will be mailed to your address of record. More details concerning COBRA can be found at www.in.gov/spd/benefits/cobra.
Health Savings Accounts
The money that is in your Health Savings Account (HSA) is yours to use on qualified medical expenses per the IRS and plan regulations. The account will remain active until all funds have been exhausted. Questions should be directed to UMB Healthcare Services at 866-520-4HSA (4472) and employees can access their account online at www.umb.com/hsa.
Flexible Spending Accounts
Health Flexible Spending Account
Employees enrolled in the health or limited purpose flexible spending account who separate from employment may only incur expenses through their last date of work. Claims for services incurred during their coverage period may be submitted until the regular claims filing deadline of June 15, following the end of the plan year. Claims will only be reimbursed up to the amount deposited toward the account.
Dependent Care Flexible Spending Account
Employees enrolled in the dependent care flexible spending account who separate from employment may incur and submit claims for service until the regular claims filing deadline of June 15, following the end of the plan year. Claims will only be reimbursed up to the amount deposited toward the account.
Claim forms, including detailed receipts/invoices, may be sent for processing via:
Fax: 1-877-879-9038
Online: asiflex.com
Mail: ASIFlex
PO Box 6044
Columbia, MO 65205-6044
Conversion/Election to Port Life Insurance Coverage
Employees previously insured under the State of Indiana Term Life and Basic AD&D insurance program may elect to continue all or a portion of their in force insurance, as well as any in force insurance for dependents. Please contact Securian at 1-866-293-6047 if you have additional questions.
Differences between converting and porting your life insurance can be reviewed in the Porting Life Insurance file.
Porting Life Insurance Coverage: You may download the form or you may request continuation forms from Securian.
Conversion/Election to Transfer Life Insurance Coverage: You may download the form or you may request continuation forms from Securian.
The completed application must be received by Securian within the requested timeframe.
Employee Assistance Program (EAP)
The State of Indiana participates in an Employee Assistance Program through Optum. You and your household members continue to have access to EAP services for up to 36 months after your retirement or employment ends. Access all the Optum EAP online tools and resources by going to https://supportfinder.optum.com/Indiana (Sign in or register with an anonymous username). Call for free, confidential help 24 hours a day, 7 days a week at 1-800-886-9747.
Early Retiree Insurance Program
Extends health coverage to retiring employees meeting all the requirements outlined in IC 5-10-8-8. Eligible retirees may participate at the time of retirement until they become Medicare eligible. Completed application must be received by State Personnel Benefits no later than 90 days from retirement date
Eligibility Requirements:
- Between the ages of 55 and 65 on or before retirement date
- Not Medicare eligible
- At least 15 years of full-time creditable public employment,10 years of which must have been completed immediately preceding State retirement
If you are eligible for this program, you will be mailed an application after your final paycheck. For more information, please consult the documents below:
- Benefiting You Handbook - Published by INSPD Benefits
- Early Retiree Insurance webpage
The following information may assist in your search for benefit programs following COBRA or when Medicare eligibility ends your Early Retiree Insurance Program participation:
Retired Indiana Public Employees Association (RIPEA): Members age 65 and over may obtain coverage with a Medicare supplement. These plans are available for either retiree or spouse if they are members of RIPEA. Premiums for these plans may be deducted from your PERF check. Information may be obtained by calling 1-800-345-9214 or 317-789-0244.
State Health Insurance Assistance Program (SHIP): SHIP is a free & unbiased counseling program provided by the Indiana Department of Insurance for Medicare beneficiaries - 7 - in Indiana. To contact a counselor call 1-800-452-4800. For more information visit www.in.gov/ship.
Social Security Administration/Medicare: For assistance call 1-800-772-1213.
Retiree Leave Conversion Program
The Retiree Leave Conversion Program extends compensation to include accrued but unused and uncompensated vacation leave in excess of the 225 vacation hours as well as sick and/or personal leave upon retirement in accordance with 31 IAC 5-10. No application is necessary, and eligible employees will automatically receive payment within 90 days of separation.
“Eligible Retiree” means you are entitled to begin receiving pension benefits from a public pension plan
At least 10 years of creditable service with state agencies
State agency does not include:
- State educational institution
- State elected official’s office
- Legislative and Judicial branches of government
The eligible retiree must retire from a state agency as established by 31 IAC 5. If the necessary requirements are met, the payout will be on the eligible retiree’s final paycheck. If you did not receive the payout on your final paycheck, contact your agency payroll. The payout is calculated by converting unused balances in the order of sick, personal, and then vacation. It is important to note that all monies due to the retiree as a benefit of this program are taxable.
Calculation formula: To determine the amount of benefit for an eligible retiree, Payroll will utilize the leave valuation established by 31 IAC 5. Keep in mind that the amount of benefit is only for leave amounts in excess of the 225 hours of vacation leave.
The value varies dependent upon the years of creditable service. For leave balances remaining after the 225 hours of vacation leave, calculations are performed as follows:
1. The retiree’s regular biweekly salary divided by 75.
2. Multiply the quotient from #1 by the number of hours of remaining sick, personal and vacation leave.
3. Multiply the quotient from #2 by:
- 20% for an eligible retiree with at least 10 years but less than 15 years of creditable service.
- 35% for an eligible retiree with at least 15 years but less than 20 years of creditable service.
- 50% for an eligible retiree with at least 20 years of creditable service.
The maximum amount of benefit allowed by 31 IAC 5-10-4 is $5,000.00. The determined benefit, up to the maximum allowed ($5,000.00), will be issued to the retiree.
Benefiting You Handbook
For additional questions regarding how resignation or retirement affects your insurance benefits, please consult our Benefiting You handbook. You can direct benefits related questions to the State Personnel Benefits Call Center at (317) 232-1167 if you are in Marion County or toll free at 1 (877) 248-0007 or spdbenefits@spd.in.gov.
