Overview
To maintain active certification under the Office of Community and Rural Affairs (OCRA) Grant Administrator Certification (CE) Policy, all Certified Grant Administrators must complete six Continuing Education Units (CEUs) annually. This ensures administrators stay informed, compliant, and equipped to serve Indiana communities effectively.
Resources
For complete details on CEU policies, eligible training formats, approved subject areas, and submission procedures, please refer to the official documents:
- MSR 2025-005 - Grant Administrator Continuing Education Guidelines - This guide outlines everything you need to know to stay in compliance with OCRA's certification standards.
- Download the CGAP-2025-001 Continuing Education Units Request Form to submit a request for approval for a non-preapproved training course for CEU eligibility.
|
Requirement |
Details |
|---|---|
|
Total CEUs Required |
Six (6) per calendar year |
|
OCRA GA Updates |
Two (2) CEUs must come from attending official Spring and Fall updates |
|
Additional CEUs |
Four (4) CEUs from OCRA pre-approved or non-preapproved training events |
Training must align with HUD/CDBG program topics or community development areas, including:
- Grant administration and financial management
- Fair housing, citizen engagement, and environmental review
- Economic development, housing, infrastructure, and public facilities
- Strategic planning, broadband, sustainability, and more
View Full List of Approved Topics in MSR 2025-005 - Grant Administrator Continuing Education Guidelines.
Deadline | Action |
|---|---|
December 31 | Submit all CEUs for the calendar year |
January 31 | Annual audit completion |
Quarterly | CDBG Program Manger Review of CEUs and non-preapproved trainings |
Grant Administrators are responsible for tracking and submitting CEUs through the Grants Management System.
- Log in to the Indiana Grants Management System portal
- Navigate to the CEUs tab in the GMS homepage
- Create a new entry and input training details, including:
- Grant Administrator
- Training Name
- Contact (same name as Grant Administrator)
- Start Date
- End date
- Number of Credits
- Select a save option according to your needs
- “Save” if only logging one (1) CEU
- “Save & New” if logging multiple CEU events (e.g. two separate webinars)
- Upload supporting documentation within 15 days of event completion
- Certificate of completion
- Registration confirmation
- Event agenda
- Training materials or handouts
- CGAP-2025-001 Continuing Education Units Request Form (for non-preapproved events)
Need help with CEU submissions or portal access?
Contact: cdbg@ocra.in.gov
Grant Administrator Update
2026
Fall Update
The second Grant Administrator update of 2026 will be held virtually on Sept. 3, from 10 - 11:30 a.m. ET.
The PowerPoint presentation, webinar recording and frequently asked questions documents will be published after the event.
Spring Update
The first Grant Administrator update of 2026 was held virtually on April 1, from 10 – 11:30 a.m. ET.
- The PowerPoint presentation can be accessed here.
- The webinar recording can be accessed here.
- The Frequently Asked Questions document can be accessed here.
Grant Administrator Update Attendance Policy
Grant Administrators are required to attend the Grant Administrator Updates in order to keep their certifications in good standing. The Attendance Policy outlines expectations and procedures for Grant Administrators who have conflicts that prevent them from attending Grant Administrator Updates.
The Grant Administrator Update Attendance Policy can be accessed here.
OCRA and Grant Services Sponsored Trainings
Grant Services virtual Environmental Review Training
- Tuesday, Sept. 22, 2026, 1 - 3 p.m. ET
- Approved for two (2) CEU credits
- This training will include a brief review of the ER process, discuss new or updated materials involved with Environmental Review and address updated federal guidance.
- To register, click here. A Teams link will be sent out separately to those interested.
- Learning objectives:
- Review the ER process
- Discuss updated materials to Environmental Review
- Address most recent guidance concerning Environmental Review
Additional Approved Events
The following are all the approved events or training sources that Grant Administrators can count for CE credit. The training sources, methods and course lengths below are varied and may not automatically qualify as a CEU credit. Pre-approved CEU credit hours are not defined unless the event is a conference. To calculate how many CEU credit hours may be earned for a training from a pre-approved sources, refer to MSR 2025-005 - Grant Administrator Continuing Education Guidelines, which contains a list of relevant and approved knowledge areas.
Grant Administrators are encouraged to submit additional events for approval consideration to CDBG@OCRA.in.gov. Continuing education courses and credits are evaluated based on their ability to support Grant Administrators in their knowledge and work. Pre-recorded webinars are not eligible for CE credits.
- Click here to access the 2026 CDBG Approved CEU Sources. This excel file contains Online & On-demand sources, as well as Events & Conferences.
Previous Class Resources
CDBG Resources and Links
- Public Contracts Search
- OCRA CDBG Resources
- OCRA CDBG Handbook and Forms
- Davis-Bacon Fringe Resource
- Blank Fringe Labor Form 9
- Sample Wage Decision
HUD
