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IOT Connections September/October 2017

 Digital Government Summit wrap-up

The state hosted its 17th annual Digital Government Summit on Oct. 11 and more people than ever came to hear from experts and peers on what is happening in digital technology and communication. State Chief Information Officer Dewand Neely (shown in the photo) kicked off the day encouraging all attendees to meet new people and make connections.dneely

During the lunch session, the second annual Best of Indiana awards were distributed to the four winners.

Best Application Serving an Agency’s Business Needs – State: Indiana State Police – Web Based Application Platform
The platform is a self-contained custom web 2.0 server environment that hosts highly secure applications for the State Police. The design of the platform allows programmers to build and deploy new business systems quickly and securely, without having to employ outside programmers. The user interface, deployed across multiple applications, creates an easy to adopt environment for end-users.

Best Application Serving an Organization’s Business Needs – Local: City of Indianapolis, Department of Parks and Recreation – Indy Parks Food Program application
The Department of Parks and Recreation (DPR) Summer Food Application was a complete rebuild of a SharePoint hosted Access database that was built in 2011. The database and information collected help DPR manage, organize and plan the daily logistics of operating two USDA funded food programs for children; the At-Risk After School Meals program for all school aged children and the Summer Food Service Program for any child 18 and under. DPR is the largest non-school program to serve after school meals in the State, serving more than 400,000 meals per year across nearly 200 different locations.

Best Application Serving the Public – State: Indiana Department of Transportation – Electronic Permit System
The Electronic Permit System allows the public to apply for permits for work such as pole lines, driveways, outdoor signs and shared use right of way. Within the application, users select a location on a map and the GIS coordinates auto-populate. Once the permit is submitted, citizens can make payments within the system. The application interfaces with INDOT’s document management system, reducing the need for paper submissions. Citizens submit payments within the application. On the administrative side, there is a dashboard for permit managers to view and approve applications.

Best Application Serving the Public – Local: City of Lafayette – Purdue Air Link
The City of Lafayette technology department worked with Purdue University to provide wireless network access for Purdue students, faculty and staff, when visiting Lafayette in various locations, including downtown Lafayette and parks in Lafayette. This access allows students, faculty and staff to maintain secure access to the tools they need, while doing so in a cost-effective manner for Lafayette and Purdue. The data does not traverse the Internet, instead it uses a direct peered connection to fiber connections joining the City of Lafayette and Purdue University. 

Having trouble seeing images from GovDelivery? 

There have been some reports that images from GovDelivery are not displaying. If you are having this problem, it could be an issue with Microsoft Outlook not displaying secure images that are sent via https. Try looking at some of the below settings to see if images begin to re-appear. If you are not jumped straight to Outlook, select your version from the menu (likely Outlook 2007, 2010 & 2013).   

IOT PSC tapped by Microsoft to present at Portfolio and Project Management (PPM) Summit

Recognizing the maturity and complexity of the projects that the Office of Technology Project Success Center (PSC) handles, Microsoft asked leaders of the PSC to present at a conference in Chicago at the beginning of October.

Three employees, Diane Kelly, Jeff Griner and Mike Harbison, discussed Indiana’s implementation and usage of Microsoft Project Online. Dozens of attendees at the PPM Summit learned how the PSC is utilizing Project Online to manage the more than $400 million in large projects and more than 80 technical projects currently happening in the State.

Diane Kelly, Director of the Project Success Center, stated “It is a great honor that Microsoft chose the Office of Technology Project Success Center to present how we have implemented and use Project Online. We have known that the PSC is a well-functioning department, but it is humbling to be selected to discuss our implementation.”

Conference call meeting tip

Do you organize conference calls? Here is a tip that will make you a “meeting-making boss”!

When you create your meeting, place the dial-in info in the meeting in the following format.

Leave off the leading 1 (cell phones and our new Voice-as-a-service (VaaS) system don’t need it). Put three commas between the dial-in number and conference number then a # at the end.

The commas tell the phone to delay for a period of time to allow the conferencing system to answer and the # is like the <enter> key.

Now everyone that calls into your meetings can do it with a click in Jabber or a tap in their smartphone.

Happy conferencing! 

IOT Billing Dashboard goes live

What is the IOT Bbilling Dashboard?
The Indiana Office of Technology (IOT) bills other agencies for the services it provides through a system called, Pinnacle. Pinnacle includes reports about IOT billing that are available to agencies, but those reports are viewable month-to-month and can be challenging to review efficiently. As a remedy, IOT has created a dashboard that quickly conveys critical dashboardinformation regarding an agency’s bill in a series interactive and easy to use graphs and tables. The dashboard is accessible online via a web browser.

Why would an agency want to use the IOT Billing Dashboard?
The IOT Billing Dashboard makes it quick and easy to review an agency’s monthly IOT bill. There are five views presented that offer everything from high-level spending trends to six month transaction-level detail. Data can be filtered by department, program, fund, etc., to facilitate analyses of various types. The dashboard is easy to use, anticipates typical billing questions managers have and allows for the outputting of data to Excel for further analysis.

How would an agency get training on how to use the IOT Billing Dashboard?
Documentation for using the IOT Billing Dashboard will be available on the IOT website. IOT will also provide in-person training for a small number of agency representatives who can then train others in their agency.

How do I get access to the IOT Billing Dashboard?
The agency Financial Manager or Controller should contact their agency’s security coordinator to open an IOT help desk ticket containing a list of employees requesting access. application style guide now online has created an online style guide to replace a .pdf format. The online guide walks through general styles.

In most instances, these styles are automatically applied on state websites edited through the content management system, but they should also be applied in custom-created websites and applications. Go here to see the style guide.

If there are custom-built websites, they should use the agency website header. All applications should utilize the application header. If you need to get the application header, click here.

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