Community Crossings Matching Grant Program

• CCMG Training Presentation (Revised Nov. 2022)
• Example - Good Detailed Estimate
• Example - Financial Commitment Letter
• Environmental Services Presentation
• Frequently Asked Questions (FAQ)
• IN Local Government Populations
• Public Procurement Presentation
• Roadway Inventory

View past recipients here.

LPAs must have the following required documentation submitted with each application:

1. Financial Commitment Letter
   • Must be submitted on your Agency letterhead.
   • Must be signed (not typed) by someone who has the authority to sign on behalf of all the county commissioners, town, or city councils to bind the local government.  (Either: Mayor, Town Board President, Town Manager, City Council President, or Commissioner).
   • If letter is submitted without the proper authority’s signature and financial commitment amount, the application will not be eligible.
2. Detailed Estimates
   • Estimates must be detailed and itemized by each road or bridge. (with ‘to’ and ‘from’ points clearly defined)
   • Lump sum estimates are not eligible.
   • If estimates are not submitted with clear locations and clear estimates, the application will not be eligible.
3. Asset Management Plan approval letter from Indiana LTAP.
   • Only submit the approval letter page.
4. Structure Inventory and Appraisal Report (SIA) is required for Bridge projects only.

Local governments may submit multiple projects. Each application for road work submitted can include up to 50 different road segments.   Only one bridge project can be submitted per application.

Asset Management Plans (AMP) are required by law to receive consideration for funding. HEA 1002 provides funding to Local Technical Assistance Program (LTAP) to help local governments with their asset management plans.  All approval letters must be dated by December 1^st of the preceding year to be eligible for any call for projects in the succeeding year.

All Asset Management Plans should be submitted to LTAP, which will work with local governments to complete and approve all AMP’s. Asset management plans must be submitted to LTAP via their Data Management System. LTAP will contact you if revisions are required to your AMP’s once it is submitted.

Contact the Local Technical Assistance Program – Purdue University (LTAP).  LTAP will be assisting all local governments with their plans.  For any assistance with your Asset Management Plans or the Data Management System, including templates, examples, and resources, please contact:

Patrick Conner, PE
Research Manager, Indiana LTAP
Phone: 1-765-494-4971/ 1-800-428-7639
Email: connerp@purdue.edu or INLTAP@purdue.edu

How to Create a Data Management System Account

Pavement Asset Management Plans (AMP) are living documents and should be updated whenever improvements are made to roads/bridges, and then submitted to LTAP every year.

To receive a copy of your certified road mileage for your Agency’s Road inventory contact Mark McMahan, INDOT Road Inventory Manager at 317-233-1057 or mmcmahan@indot.in.gov.

1. To get a road added to or deleted from your Certified Road Inventory, contact Mark McMahan for details.
   • Only roads in your certified road inventory are eligible for CCMG funding.
   • Updates will take a minimum of 48 hours to be approved but could take a minimum of 2 weeks to show the change on the maps.
2. A summary report can be found at this link: https://www.in.gov/indot/about-indot/central-office/asset-data-collection/roadway-assets/.
3. It is important to verify and update your Road Inventory.
   • A Road Inventory is needed to ensure your Agency is compensated for all its road assets and to ensure your Asset Management Plan matches.
   • Your state MVH funding is based on your Certified Road Inventory.

• I.C. 36-1-12 (Public Works Projects)
• I.C. 8-23-10 (Qualifications of Bidders for Contracts)
• I.C. 5-16-13 (Requirements for Contractors on Public Works Projects)
• Look up Indiana Code at General Assembly website: http://iga.in.gov
• Indiana State Law Procurement PowerPoint Presentation is located on INDOT’s website under the Local Public Program Section

INDOT is reviewing all transition plans for all local governments who apply for Community Crossings Funding.  All local governments need to show that they are at least making a good faith effort in adopting an ADA Transition Plan.

INDOT is working with all local governments throughout Indiana to ensure compliance or at least show that each local government is making a good faith effort in becoming compliant.

INDOT is a recipient of federal funds and has a Stewardship and Oversight Agreement with the Federal Highway Administration which means that if you receive any funding from INDOT (state or federal), whether through a contract to perform work or provide professional services or as part of a grant or award for your community, INDOT is required to ensure you are in compliance with Title VI & Americans with Disabilities Act (ADA) nondiscrimination and accessibility requirements.

Our goal in monitoring our sub-recipients is to provide sufficient training, tools, and resources to make compliance efforts manageable and easier for our sub-recipients as we work together to improve Indiana communities by constructing roads, bridges, highways, and pedestrian facilities across the state.

We need for every local government too show that they are making a good faith effort toward this compliance. Please contact Taffanee Keys, Civil Rights Counsel at TKeys@indot.in.gov for more information and assistance.

ADA/Title VI Commitment Letter

INDOT’S Title VI & ADA Technical Assistance Guide for Cities & Towns