Law Enforcement Phlebotomy Program

Award Period:

The award period for the current grant cycle is from November 1, 2026 – September 30, 2027.

Projects should begin on November 1, 2026, and must be in operation no later than ninety (90) days after this date. Failure to have the funded project operational within sixty (60) days from November 1, 2026, will result in the cancellation of the grant and the de-obligation of all awarded funds. A (30) day extension may be allotted with exigent justification and written approval by the ICJI Executive Director.

All projects must conclude and all funding obligations must be made no later than September 30, 2027. All outstanding expenses must be paid, and the final expense report must be submitted via the grant management system within thirty (30) days of September 30, 2027. Proof of payment for all expenses must be provided with the report. Any expenses that have not been paid within thirty (30) days after September 30, 2027, will not be reimbursed. Late reports will not be accepted.

Reporting Requirements:

All projects must conclude, and all funding obligations must be made no later than September 30, 2027. Reports are due on the following schedule:

Fiscal Reporting: All outstanding expenses must be paid, and the final fiscal report must be submitted via the grant management system within thirty (30) days of September 30, 2027. Proof of payment for all expenses must be provided with the Final Fiscal Report. Any expenses that have not been paid within thirty (30) days after September 30, 2027, will not be reimbursed. Late Fiscal and Programmatic Reports will not be accepted.

Programmatic Reporting: Program reports regarding courses, participants and course phlebotomy training results must be submitted in conjunction with expense reports.

Final reports: Provide a comprehensive final report summarizing course development and delivery activities, participation, outcomes, evaluation findings, lessons learned, and recommendations for future training.

Purpose Areas:

The purpose of the LEPP is to:

• Establish a unified, consistent, and medically sound phlebotomy program available to law enforcement agencies statewide.
• Support specialized training that equips officers with the skills needed to safely and legally collect blood samples during impaired-driving investigations.
• Reduce impaired driving by ensuring blood collection is timely, reliable, and legally defensible, ultimately improving case outcomes and community safety.

The law enforcement phlebotomist will work under the direction of policies approved by
a physician at the Indiana Department of Health (IDOH) under IC § 9-30-6-6(i)-(k) which gives
the officer the authority to draw blood.

Allowable Activities and Costs

See "Purpose Areas" tab.

Personnel, employee benefits, cost of supplies, and travel are allowable to perform the scope of work. A justification must be provided for all activities, travel, and/or supplies.

Indirect Costs:

According to 2 CFR Part 200.1, indirect cost is defined as “those costs incurred for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefited, without effort disproportionate to the results achieved.”

Indirect costs are costs of an organization that are not readily assignable to a particular project but are necessary to the operation of the organization and the performance of the project. Indirect costs are those that benefit more than one activity and are common or joint purpose costs.

Requesting Indirect Costs: Requesting indirect costs is optional. Applicants do not have to request indirect costs, but it is allowable. To calculate indirect costs, applicants must first determine the Modified Total Direct Costs (MTDC) amount of the project budget. Indirect costs that can be requested are not based on the entire project budget but on the MTDC amount.

Applicants have two options when requesting indirect costs: using a formal Indirect Cost Rate Agreement (ICRA) or using a de minimis rate. These two options are outlined below.

1. Indirect Cost Rate Agreement (ICRA)
   • This is a formal rate agreement that an organization has applied for and received from their cognizant federal agency (ICJI does not approve ICRAs).
   • Organizations will have a letter or other documentation that lists the federally negotiated rate.
   • The rate in the ICRA must be accepted, unless otherwise specified by the federal awarding agency.
   • Applicants can request the percentage (as outlined in the ICRA) of the Modified Total Direct Costs (MTDC) of their budget for indirect costs.
2. De Minimis Rate
   • This can be used by organizations that have never had a federally approved Indirect Cost Rate Agreement.
   • Organizations can use a rate of up to 15% of the MTDC of their budget for indirect costs.
   • If an applicant elects to use the de minimis rate of 15% of the MTDC, then it must provide a list of indirect costs and the calculation used to determine the amount charged.

If an applicant elects to include indirect costs in their proposed grant budget, this intent must be included in the Budget Narrative form of the application. In addition, if the applicant has an ICRA, the approved agreement must be uploaded in the “Attachment Form” section of the application. If an applicant requests to utilize a de minimis rate, then an attachment must be uploaded in Euna Grants powered by AmpliFund indicating how the indirect costs were calculated and the costs assigned as indirect. For more information related to indirect costs, please refer to the DOJ Grants Financial Guide.

Contractors and Consultants:

When a grant recipient contracts for work or services, the following is required:

1. All contractual services must be obtained through a procurement method. Verification of this method must be supplied upon completion of contract.
2. All consultant and contractual services shall be supported by written contracts signed by all parties stating the services to be performed, rate of compensation, and length of time over which the services will be provided.
3. A copy of all written contracts for contractual or consultant services shall be attached in Euna Grants powered by AmpliFund to the grant file upon their ratification.
4. Payments shall be supported by statements outlining the services rendered, date of service, and cost of service.

Any consultant costs exceeding the allowable rate (maximum of $81.25 per hour or $650 per day) will be denied.

Administrative Costs:

Administrative costs are an allowable expense but are limited to 10% of the total grant funded budget. Administrative costs include:

1. Time used to complete SASP-required time and attendance sheets, programmatic documentation, reports, and required statistics; and,
2. Administrative time used to collect and maintain satisfaction surveys and needs assessments used to improve service delivery within the SASP-funded project.

Travel Costs:

Travel costs are limited to direct service travel or in-state travel for SASP-funded personnel attending training related to their SASP duties. Expenses and reimbursements for travel must follow the most current Indiana Department of Administration State Travel Policy or the subrecipient’s travel policy, whichever is more restrictive. Learn more.

Program Costs:

In order to be eligible for reimbursement, program costs must meet the following criteria:

1. Necessary and reasonable for the stated purpose of the grant;
2. In accordance with generally accepted accounting principles (learn more);
3. Conform to any limitations or exclusions set forth in 2 C.F.R. Part 200; and
4. Adequately documented with supporting materials including receipts, invoices, timesheets, paystubs, etc. ICJI’s supporting documentation policy can be found here.

Match Requirement:

No grant shall be made to any entity other than a State or Tribe unless the entity will make available (directly or through donations from public or private entities) non-federal contributions in an amount that is not less than $1 for every $5 of federal funds provided under the grant or 20% of the project cost.

Step 1: Award Amount ÷ % of Federal Share = Total Project Cost
Step 2: Total Project Cost × Recipient Share = Required Match

Example: A grant recipient is awarded $150,000 in federal funding. The match requirement is 80/20 ratio (federal percentage/recipient percentage).

$150,000 ÷ .80 = $187,500               Total Project Cost
$187,500 × .20 = $37,500                 Recipient Share (Required Match)

Additionally, matching funds must:

• Be verifiable from the subgrantee’s records;
• Not be included as contributions for any other federal award;
• Be necessary and reasonable for the accomplishment of the project or program objectives;
• Be allowable and conform to all provisions under 23 C.F.R. 1300;
• Not be paid by the federal government under another federal award, except when authorized by federal statute; and
• Be included in the subgrantee’s approved budget.

Match is restricted to the same use of funds as allowed for federal funds. If an expenditure is
not allowable with federal funds, it is not allowable with match funds. Applicants must identify
all sources of the non-federal portion of the total project cost (i.e., match funds) and explain how
the match funds will be used in the budget narrative section of the application within
IntelliGrants.

Unallowable Activities and Costs:

The activities listed below are out of the program scope and will not be funded:

• Direct financial assistance to a client such as cash, gift cards, or checks;
• Food and beverages except emergency food and beverages;
• Purchase of real estate;
• Construction;
• Physical modification to buildings, including minor renovations (such as painting or carpeting);
• Purchase of vehicles;
• Fundraising: (including financial campaigns, endowment drives, solicitation of gifts and bequests, and similar expenses incurred solely to raise capital or obtain contributions) and time spent procuring funding including completing federal and state funding applications.
• Lobbying.