TSIP Grant

TSIP funds may not be used (directly or indirectly) for any of the following items:

• Real estate.
• Weapons, ammunition, body armor, and/or accessories for law enforcement.
• Fuel.
• First Class travel or travel agent costs.
• Pre-agreement costs or advance payments.
• Calculation and reimbursement for mileage, per diem, and lodging cannot exceed state rates. Learn more.

Additionally, TSIP funds may not be used for any purpose prohibited by federal statute or regulation. Federal law prohibits the use of federal funds for certain activities irrespective of the federal funding source or the specifics of the grant program. These prohibitions include but may not be limited to:

• Lobbying.
• Fundraising.
• State and local taxes.
• Entertainment.
• Fines and penalties.
• Home office workspace and related utilities.
• Honoraria.
• Passport charges.
• Tips.
• Food and/or beverages.
• Membership fees to organizations whose primary activity is lobbying.
• Land acquisition.
• Bonuses or commissions.

Every federal dollar requires a documentable match of 25%, and the TSD reserves the right to determine appropriate hard match contributions. Projects portions such as education, advertising, and/or outreach has a 25% in-kind or cash match while equipment has a 25% cash match.

A minimum of 25% match must be reported on each fiscal report in order for expenses to be reimbursed. Failure to report the minimum match on a fiscal report will result in the fiscal report being returned for modification.

Additionally, matching funds must meet all of the following criteria:

• Are allowable under 2 C.F.R. 200.306 eCFR :: 2 CFR 200.306 -- Cost sharing or matching.
• Must be verifiable from the subrecipient’s records.
• Are not included as contributions for any other federal award.
• Are necessary and reasonable for the accomplishment of the project or program objectives.
• Are not paid by the federal government under another federal award, except where authorized by federal statute.
• Are provided for in the approved budget.
• Conform to all other provisions of 2 C.F.R. Part 200.

Match is restricted to the same use of funds as allowed for federal funds. If the expenditure is not allowable with federal funds, it is not allowable with match funds.

Applicants must identify all sources of the non-federal portion of the total project costs (i.e., match funds), and explain how the match funds will be used in the budget narrative section of the application within IntelliGrants.

2 C.F.R. Part 200 and NHTSA guidelines set forth monitoring requirements whereby the State must establish and carry out a process of assessing the progress of projects and programs that are funded, in whole or in part, by federal funds. Grant monitoring measures both financial and programmatic progress, and allows ICJI to provide technical assistance, measure subgrantee compliance, and provide results-based feedback to subgrantees.

The State will monitor all grant awards via an ICJI Grant Manager, ICJI Compliance Monitor, and/or the Law Enforcement Liaison (LEL). As part of the monitoring process, the grant manager will review all reports submitted by the subgrantee within fifteen (15) days for accuracy, timeliness, completeness, etc. The State will conduct on-site or off-site monitoring reviews of the project or program during the term of the grant period and for up to three (3) years after it expires or is otherwise terminated. All documentation related to the grant shall be provided to the State, upon request, at no cost. If the subgrantee fails to comply or cooperate with the State’s monitoring process, the State may consider such non-cooperation as a material breach of the grant agreement, and the grant may be terminated.

Delinquent, inaccurate, incomplete, and/or fraudulent program and fiscal reports will be considered a material breach of the grant agreement. ICJI’s remedies include, but are not limited to, identifying the grantee as high risk, de-obligating funding, termination of the grant, disqualification from future funding, and/or referral to the U.S. Office of Inspector General.

Records or Data based projects.

• All applications must provide measurable improvement in one or more of the following areas:
  • Timeliness,
  • Accuracy,
  • Completeness,
  • Uniformity, or
  • Integration.
• Accessibility to one of the six core traffic records databases:
  • Crash,
  • Vehicle,
  • Driver,
  • Roadway,
  • Citation/adjudication, or
  • Emergency Medical Services (EMS)/injury surveillance.
• To disseminate, analyze, and/or implement programs and/or publications supporting severe injuries and deaths caused by any of the above items.

Education, Training, and Outreach Projects.

• Training related to reducing or preventing injuries or deaths on Hoosier roadways.
• Media advertising that contains information regarding:
  • Speed management,
  • Distracted driving awareness,
  • Nonmotorized road safety,
  • Motorcycle awareness,
  • Teen drivers, and
  • Driving while intoxicated.
• Public education and/or outreach programs designed to inform motorists and nonmotorists of the following:
  • Speed management,
  • Distracted driving awareness,
  • Nonmotorized road safety,
  • Motorcycle awareness,
  • Teen drivers, and
  • Driving while intoxicated.

For all projects, if equipment is requested, it must be reasonable, allowable, and necessary for the project, and must comply with the funding statute and agency requirements. * All subgrantees must comply with the Buy America requirements (23 U.S.C. 313) when purchasing items using federal funds.

• Equipment is for grant work only and requires a 25% cash match.
• All Equipment must be purchased by the end of the third quarter.

Indirect Cost Rate must be documented.