IARA Publications
The following publications were developed by the Indiana Archives and Records Administration to inform agency records managers of proper document management procedures throughout a record's life-cycle. They are available in pdf format unless otherwise noted, requiring the free Adobe Acrobat Reader software to view/print.
State Records:
- State Agency Records Manager Handbook
- State Agency Records Retention Schedules
- Guidance on Gathering and Transferring GRADM-10 Records (New as of March 2022)
- Quick Tips for State Records Managers
- Legal Framework of Records and Information Management
- Managing Your Records: A Guide for State Agency Appointing Authorities, Deputies and Division Managers
- Guidelines for Indiana State Records, Nonrecords, and Personal Papers
- Proper Records Destruction for State Government Agencies
County and Local Records:
- County/Local Records Custodian Handbook
- County/Local Government Records Retention Schedules
- How to Use a PR-1/SF 30505 Form (New as of March 2022)
- Legal Framework of Records and Information Management
- Guidelines for Indiana State Records, Nonrecords, and Personal Papers
Electronic Records (State and County/Local):
- IARA Electronic Records Guidelines
- Electronic Records Retention and Disposition Policy (Policy 20-01)
- Electronic Records Technical Standards Policy (Policy 20-02)
State Forms:
Forms Coordinator Handbook - NEWLY UPDATED as of April 2022!
State Imaging and Microfilm Laboratory:
- Imaging and public records: Basic questions and answers for government officials
- Computer Output Microfilm