The Indiana Archives and Records Administration's State Records Management program works with state agencies to develop and update records retention schedules that balance the storage needs of the government office with state/federal retention requirements, as well as the need for preservation of documents with permanent historical value.
Do you have questions about managing the records your agency produces or stores? Send us an email at rmd@iara.in.gov. We are a hands-on team and ready to help Indiana's State agencies with their records and are available for consultation - in-person and virtually!
- General Guidance
- Policies
- Records Coordinator Resources
- Retention Schedule Basics
- Bulletin
- Records Destruction
Basics of Records and Information Management
State Records Management Handbook
20-01: Electronic Records Retention and Disposition
Purpose: To ensure electronic records are retained in a trustworthy, accessible, and appropriate manner.
20-02: Electronic Records Technical Standards
Purpose: To establish consistent standards for the creation and maintenance of public electronic records.
22-01: Retention, Disposition, and Archival Responsibilities for State Staff Electronic Mailboxes
Purpose: To ensure that email composed, sent received and stored via the State of Indiana’s electronic mail system are retained in accordance with Records Retention Schedules approved by the Oversight Committee on Public Records.
If you are a Records Coordinator, or want to learn more about the role, please visit our Records Coordinator Resources page or browse the links below.
State Records Management Handbook - A comprehensive guide to managing records in Indiana. Find instructions on sending records to the Records Center, updating retention schedules, and transferring electronic records to the State Archives.
State Retention Schedules - Access current, approved retention schedules for all State agencies.
Electronic Records Program - Guidance and resources to support effective electronic records management across an agency.
Responsible Records Destruction for State Agencies and County/Local Offices - Understand the proper procedures and legal requirements for securely and responsibly destroying public records.
Agency Records Coordinators - View the official list of designated Records Coordinators for each State agency.
Overview of Records Retention Schedules
Retention Schedules for State Agencies
2025 Bulletins
Bulletin: December
News: Website Updates and 2026 Monthly Chats | Topic: Understanding the Difference Between Indiana Archives and Archiving
Bulletin: November
News: Updates, Invitations, and What’s Next for 2026 | Topic: Content Over Format: Understanding How Retention Applies to All Records
Bulletin: October
News: Celebrating Archives Month and Electronic Records Day | Topic: Managing Electronic Records
Bulletin: September
News: OCPR at a Glance | Topic: The Importance of Filling Out State Forms Correctly
Bulletin: August
News: Records Center Tours Available | Topic: What Is OCPR and Why Does It Matter?
Bulletin: July
News: Understanding IC 5-14-1.5-2.9 | Topic: Continuity in Action: Records Management During Change
Bulletin: June
News: State Records Coordinator Feedback Survey | Topic: Emergency Preparedness for Records: What If the AC Fails?!
Bulletin: May
News: Join us at Data Day!, RIM Month Webinar - Now Live! | Topic: The Importance of Responsible Records Destruction
Bulletin: April
News: April is Records and Information Management Month! | Topic: Texts, Emails, & Social Media as Public Record
Bulletin: March
News: Upcoming Webinar | Topic: Copy of Record & Duplicates
Bulletin: February
News: State Forms and Handbook Updates, State Records Coordinator Feedback Survey | Topic: Updating Retention Schedules
Bulletin: January
News: General Retention Schedule Updates | Topic: Records Management During Times of Change
Indiana Archives and Records Administration