State Records and Information Management
IARA's RIM team works with state agencies to develop and update records retention schedules that balance the storage needs of the government office with state/federal retention requirements, as well as the need for preservation of documents with permanent historical value.
We're also here to answer your questions about how to apply those retention schedules, and to help you determine which IARA division can best help your agency out with records-related services, if you're not sure or need more information!
Resources for State Agency Records Managers
- The State Agency Records Manager Handbook: Anyone who does anything with their agency's records besides create and use them will want to look this over. It contains the basics of state agency records management from "What's a records retention schedule?" to "Which form do I fill out to ask the Records Center to pick up boxes for destruction?"
- All About Records Retention Schedules
- What Are They and How Do They Work?
- General Retention Schedule for Records Common to All State Agencies
- Specific Retention Schedules for Individual State Agencies
- Record Series Search (Description/Instructions)
- Updating an Agency-Specific Retention Schedule: A Step Guide
- Special Topic: State Board of Accounts Audit Requirements in Retention
- Special Programs
- Monthly Bulletins and Chat Archive
- Records and Information Management for State Employees (tri-fold brochure)
- Quick Tips for State Records Managers
- Guidelines for Indiana State Records, Nonrecords, and Personal Papers
- Responsible Records Destruction for State Agencies and County/Local Offices (New for November 2023!)
- Retaining Email Records - Quick Reference
- Retaining Email Records Flowchart
- Email Deletion Guidance for State Government Employees
- Critical Records Guidance (New for November 2023!)
- Online Records and Information Management Tutorials
- Webinar: Email Deletion Spring Cleaning Workshop for State Employees (New as of April 2023!)
- Webinar: Critical Records Program- (New for November 2023!)
A collaboration between the entire Records and Information Management team, applying to both state agency and county/local office records. Explains the brand new Critical Records Program and how it relates to all Indiana government offices and their critical records, as well as changes to format requirements for critical and other long-term records. New and updated publications related to the program and format choices are available on our Publications page and also on the IARA homepage under the Publications tab.
- OCPR Policy 20-01: Electronic Records Retention and Disposition (revised 09/27/2023)
- OCPR Policy 20-02: Electronic Records Technical Standards (revised 09/27/2023)
- OCPR Policy 22-01: Retention, Disposition, and Archival Responsibilities for State Staff Electronic Mailboxes (effective 5/25/2022)
- Contact For Assistance