Accounts Payable:
- AP Approval Job Aide – This provides instructions on how to review/approve vouchers.
- Approval Role Delegation Job Aide – This provides information on setting up Voucher approval for a program
- For an invoice to be paid, it must be sent to Invoices@health.in.gov & meet the below criteria:
- A current date
- A unique invoice number, not used before even for other program areas
- Dates of service
- The Purchase Order number
- Total amount due
- This process takes approximately 30 business day. Please keep that in mind when submitting invoices.
- Staff enter the invoice into PeopleSoft through a payable voucher.
- The voucher undergoes a budget check, a document tolerance check, and a voucher posting.
- The voucher is then submitted back to the program for approval.
- After program approval the voucher is sent back to finance for fiscal approval.
- Once fiscal approval is made, the voucher goes to the Comptrollers office for final approval.
- After the Comptroller's office approves, the payment will be deposited into the vendor's bank account in 2 business days.
For payments $1,500 & under that will be paid to the vendor one time, can be processed as direct entries. The vendor must be listed as an active supplier. For these, please fill out the (Link to Blank Claim Voucher) form & submit to Invoices@health.in.gov.
Travel:
- Travel Resources:
- Travel Guidelines
- Per Diem and Hotel Rates
- Mandatory Travel Training to get access to the Travel Module for travel reimbursements can be found here.
- Travelers need to take the training called: T&E Travel Submitter and Traveler Program
- IDOA Travel website
