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How Vacation, Sick and Personal Hours Accrue

Do you know how vacation, sick and personal hours accrue? For example, do you know that once you accumulate 22.5 hours of personal leave, the additional hours are converted to sick leave?

Below is the summary from the State Employee Handbook, which is available in the Human Resources section of The Hub, about how the hours accrue. Please note that employees are responsible for tracking accrued leave balances and following the policies and procedures for requesting leave time usage.

Vacation: As a full-time state employee you accrue 7.5 hours of vacation for each month of continuous service. With the approval of your supervisor, you may begin to use these days after six months of continuous employment. Full-time employees normally earn vacation leave at the following rate per year:

  • 1 to 4 years of full-time service: 90 hours
  • 5 to 9 years of full-time service: 112.5 hours
  • 10 to 19 years of full-time service: 150 hours
  • 20 or more years of full-time service: 187.5 hours

Part-time employees working at least half-time accrue 3.75 hours vacation for each full month of continuous service. With the approval of your supervisor, you may begin to use these days after 12 months of continuous employment. Employees working at least half-time but less than full-time earn vacation leave at the following rate per year:

  • 1 to 9 years of employment: 45 hours
  • 10 to 19 years of employment: 67.5 hours
  • 20 to 39 years of employment: 105 hours
  • 40 or more years of employment: 142.5 hours

If you leave state service in good standing (and you have completed at least six months of employment), you will be paid for any accrued but unused and uncompensated vacation leave up to 225 hours. There may be additional options for employees who are retiring, to find out more please contact the State Personnel Department’s Benefits Division at SPDBenefits@spd.in.gov or call 317.232.1167 or 1.877.248.0007.

Sick leave: As a full-time state employee, you accrue 7.5 hours of sick leave every two months, plus 7.5 hours every four months for a total of 67.5 sick hours per year. Employees working at least half-time will accrue at half the rate for full-time service. This leave may be used for your own personal illness or injury, legal quarantine or for an illness or injury of your spouse, child or parent or for persons residing in your household who are dependent upon you for care and support and which necessitates your absence from work. It is also available for visits to health care providers for you or your spouse, child, parent or persons residing in your household. A physician's statement may be required from an employee requesting sick leave.

Personal leave: The state recognizes there are times when you have personal matters that require attention during regular working hours. Consequently, you are provided with personal leave. This leave is earned at the rate of 7.5 hours for every four months of full-time service. Part-time employees working at least half-time earn 3.75 hours every four months. You cannot accumulate more than 22.5 hours of personal leave. After accruing a total of 22.5 hours, the additional time is automatically credited to your sick leave balance. Your request to use personal leave may not be unreasonably denied. Contact your supervisor to learn the procedures for requesting personal leave.

The information contained above does not take the place of the actual vacation, sick, and personal leave policies, which can be found in the Standardized Policies.