Special Considerations Before Applying
The Secured School Safety Grant is a matching and reimbursement grant. This means that all schools will be required to spend money from their own funds FIRST before receiving grant funding in the form of a reimbursement for expenditures that occur during the period of performance.
ALL schools can apply up to $100,000 in grant funds.
If the school chooses to apply for grant funding it will be required to match the grant funds. Match is calculated based on the school’s ADM and the amount of grant funding requested.
The following are examples based on the school’s ADM. Please only read for your school’s ADM.
ADM Grant Funding Breakdown
- School ADM: 1-500
You can apply up to $100,000 in grant funds. In this category, the match rate will increase within each tier, described below. Schools are not required to apply for the maximum amount and should choose the tier that best works for their needs and financial match capabilities.
Tier 1
If you choose to apply for $35,000 and below, a 25% match is required.
For Example:
- $35,000 grant funds x 25% match = $8,750 match amount
- Total amount allocated to the project: $35,000 grant funds + $8,750 match = $43,750
- To request reimbursement, the school must show proof of payment and an invoice. Partial payments may be requested, but the match must be reflected in each request.
- Total amount reimbursed to school = $35,000
Tier 2
If you choose to apply for $35,001 up to $50,000 in grant funds, a 50 % match is required.
For Example:
- $50,000 in grant funds X 50% match = $25,000 match amount
- Total amount allocated to the project: $50,000 grant funds + $25,000 match = $75,000
- To request reimbursement, the school must show proof of payment and an invoice. Partial payments may be requested, but the match must be reflected in each request.
- Total amount reimbursed to school = $50,000
Tier 3
If you choose to apply for $50,001 up to the maximum of $100,000 in grant funds, a 100 % match is required.
For Example:
- $100,000 in grant funds X 100% match = $100,000 match amount
- Total amount allocated to the project: $100,000 grant funds + $100,000 match = $200,000
- To request reimbursement, the school must show proof of payment and an invoice. Partial payments may be requested, but the match must be reflected in each request.
- Total amount reimbursed to school = $100,000
Examples Based on ADM 1-500
If you know the total cost of the project, you can determine the exact amount of money required to spend in order to be reimbursed grant funding.
For instance, if the total project cost to employ an SRO is $50,000, it might be appropriate to only request $35,000 in grant funds.
- $35,000 grant funds X 25% match = $8,750 match amount
- Total amount allocated to the project: $35,000 grant funds + $8750 match = $43,750
- Total amount reimbursed to school = $35,000
However, if more than $35,000 is requested, a 50% match is required.
- Based on this, a request for $36,000 would require an increase in the match requirement for a school.
- $36,000 in grant funds X 50% match= $18,000 match amount
- Total amount allocated to the project: $36,000 grant funds + $18,000 match = $54,000
- Total amount reimbursed to school = $36,000
- School ADM: 501-1,000
You can apply up to $100,000 in grant funds. While you do not have to apply for the maximum amount, if you choose to your match rate will increase with each tier.
Tier 1
If a school applies for $35,000 and below, a 50% match is required.
For Example:
- $35,000 grant funds x 50% match = $17,500 match amount
- Total amount allocated to the project: $35,000 grant funds + $17,500 match = $52,500
- To request reimbursement, the school must show proof of payment and an invoice. Partial payments may be requested, but the match must be reflected in each request.
- Total amount reimbursed to school= $35,000
Tier 2
If a school applies for $35,001 up to $50,000 in grant funds, a 50 percent match is required.
For Example:
- $50,000 in grant funds X 50% match = $25,000 match amount
- Total amount allocated to the project: $50,000 grant funds + $25000 match = $75,000
- To request reimbursement, the school must show proof of payment and an invoice. Partial payments may be requested, but the match must be reflected in each request.
- Total amount reimbursed to school = $50,000
Tier 3
If a school applies for $50,001 up to the maximum of $100,000 in grant funds, a 100% match is required.
For Example:
- $100,000 in grant funds X 100% match= $100,000 match amount
- Total amount allocated to the project: $100,000 grant funds + $100,000 match = $200,000
- To request reimbursement, the school must show proof of payment and an invoice. Partial payments may be requested, but the match must be reflected in each request.
- Total amount reimbursed to school after submitting RFE (Proof of payment +Invoice) = $100,000
Examples Based on ADM 501-1,000
Determining the total cost of the project will allow a school to determine the exact amount of money required to be spent prior to requesting a reimbursement.
- For instance, if the total project cost to employ an SRO is $60,000. It might be appropriate to only request $40,000 in grant funds.
- $40,000 X 50% match = $20,000 match
- The school must pay the following calculated amount toward the overall project, show proof of payment and an invoice before grant funding reimbursement will occur: $40,000 grant funds + $20000 match = $60,000
- School ADM: 1,000+
A school may apply up to $100,000 in grant funds. This requires a 100% match, regardless of the amount of money requested.
For Example:
- $100,000 in grant funds X 100% match= $100,000 match amount
- Total amount allocated to the project: $100,000 grant funds + $100,000 match = $200,000
- To request reimbursement, the school must show proof of payment and an invoice. Partial payments may be requested, but the match must be reflected in each request.
- Total amount reimbursed to school after submitting RFE (Proof of payment +Invoice) = $100,000
Examples Based on ADM 1,000+
Determining the total cost of the project will allow a school to determine the exact amount of money required to be spent prior to requesting a reimbursement.
For instance, if the total project cost is $100,000, it may be more appropriate to request $50,000 in grant funds.
- $50,000 X 100% match= $50,000 match
- The school must pay the following calculated amount toward the overall project, show proof of payment and an invoice before grant funding reimbursement will occur: $50,000 grant funds + $50,000 match = $100,000
Key Definitions
ADM: Average Daily Membership
Match: The amount of money that is spent on the project that is not paid by state funds.
Match rate: The percentage of money that a school will be required to fund on the project before receiving grant funds.
Grant Funding: The amount of money that will be reimbursed to the school after the school has spent the required amount of its own funding.
Project cost: The total cost of the project which includes the match, grant funding, and any other associated funds not covered by the grant.