Audit Information

An annual Prequalification Financial Modification Package must be submitted by all Consultants within 180 calendar days of the end of each consultant’s fiscal year.  Refer to page 2, Section B, of the online Consultant Prequalification Manual.  Submissions are made to the INDOT Prequalification section using the web-based submittal portal.  The below documents and information are to assist consultants with the Financial submission.

Note: External Audit section evaluates Financial Applications including the Cognizant Audit, CPA Audited, and Self Certified financial levels. Consultant firms wishing to submit an application at the Unit Price and Limited Services financial levels may do so through a separate quick and easy process. The Prequalification section reviews and approves those applications, rather than External Audit. For further information, see the above web page link Consultants Prequalification.

The Prequalification system PSCS Portal has been updated, and all financial applications with required documents for the consultant firm's selected level are now submitted online. See the PSCS Portal Financial Application Help document, hyperlinked below.

Financial Prequalification Documents & Information

1. Financial Prequalification Checklist
2. AASHTO NCM and Audit Guide
3. PSCS Portal Financial Application Help
4. AASHTO Internal Control Questionnaire (ICQ) (PDF to print)
5. AASHTO Internal Control Questionnaire (ICQ) (fillable Word Doc)
6. Indirect cost audits & CPA workpaper review memo Jan 2012
7. Indirect Cost Audits & CPA Engagement Form
8. Certification of Costs
9. Circular: Allowable Pension Contributions
10. Circular 2010-01: Billing Direct Contract/Purchased Labor
11. Circular 2010-03: Use of Home Office and Field Office Overhead Rates
12. Consultant Prequalification Manual
13. Accumulation and Billing for Direct Cost Associated with More Than One Project
14. Documentation Requirements for Billing for INDOT Contracts
15. Direction for Billing by Classification Under Negotiated Hourly Rate Contracts
16. Consultant Firm Direct Hourly Billing Rate Notice
    • Escalation Rates
17. Indiana Allowable Travel Costs
18. Examples
    • 941 Reconciliation
    • Cost Of Ownership
    • Facilities Capital Cost Of Money
    • Mileage Vehicle Cost

Contact Information

Ref: Financial Prequalification
100 N. Senate Ave., IGCN; Room N749
Indianapolis, IN 46204

Email - externalaudit1@indot.IN.gov