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Homeless Management Information System (HMIS)

The Homeless Management Information System (HMIS) is a computerized, web-based data collection system that tracks the nature and scope of human service needs at an individual agency as well as across Indiana. HMIS is specifically designed to capture uniform client level data over time to understand the characteristics and service needs of men, women, and children. While IHCDA strongly encourage agencies to utilize HMIS, no homeless person is to be refused service regardless of their participation in HMIS.

Portions of this website are under construction. If you have questions or concerns please contact HMISHelpDesk@ihcda.in.gov.

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If you need a Login ID please contact the HMIS Staff. Do not share your login information with other users.

HMIS Documents - Visit this page for many important HMIS documents including paper forms, new user & agency paperwork, training documents, and report instructions.

Contact and New User Accounts: HMISHelpDesk@ihcdaonline.com

Point In Time Count (PIT)

Point In Time (PIT) - On a single night during the last week of every January IHCDA works with the local Continuum of Cares to conduct a count of homeless persons throughout the state. A shelter count is conducted that counts how many people were staying in Emergency Shelters or Transitional Housing Programs, and a street count is conducted to target homeless persons who may not be staying in shelters. The purpose of the count is to understand the scope and characteristics of people sleeping in shelters or in places not meant for human habitation.

Housing Inventory Chart (HIC) - The January 2013 copy of the Housing Inventory Chart is available here. Individual Region Charts will be sent out to each Point In Time Coordinator in late October. PIT Coordinators should contact every Emergency Shelter and Transitional Housing Program in their region to see if any changes have occurred or will occur before January 2015.

Click here for more information about the Point In Time Count.

2017 HMIS Data Quality Plan

In order to better understand the nature of homelessness, HUD required the use of a structured data system called a Homeless Management Information System (HMIS).  This data system is a software application capable of collecting and reporting information as specified in HUD Notice and Regulations.  The standards regulating the collection are the HMIS Data Standards with the 2014 version 5 (released June 2016) standards being the most recent.  New HMIS Data Standards have been updated for Oct. 1, 2016. The regulations for Privacy and Security are found in the Data and Technical Standards Final Notice which the current version was published in 2004.  Pursuant to the standards outlined in the CoC Rule (578.7(b) 3 Responsibilities of the Continuum of Care: Designating and operating an HMIS) , the following is the Data Quality Plan for the IN BOS 502 Continuum of Care. The calculations, client universe, and applicable data for the Data Quality Plan use the design specifications for HUD’s Annual Performance Report.  The Data Quality Plan is reviewed and revised on an annual basis by the Data Collection & Evaluation Committee and the Board of Director in the IN BOS 502 Continuum of Care (CoC).

Click here to view the HMIS Data Quality Plan.