FAQs

Data and visualizations are best viewed on HTML5 browsers like Google Chrome, Mozilla Firefox, or Microsoft Edge.

For more clarification, please email comments@comptroller.in.gov.

The Indiana Transparency Portal (ITP) was established by IC  5-14-3.5-2.  It was launched in 2010 to provide the public with access to the financial data on state revenues and spending. The Site also offers information on state assets with an acquisition cost at or above $500, as well as, the annualized or hourly salary of state employees.

What’s new?
In 2018, the State Comptroller, Management Performance Hub (MPH), and the State Budget Agency (SBA) began to refresh the user experience utilizing more analytical tools. ITP is intended to provide easy access to financial information to the public.  

The types of new features the site offers include:

• Analytical tools that offer snapshots into data.
• Increased frequency of data updates
• Interactive graphics
• Data downloads of information
• Metadata or source information

For more clarification, please email comments@comptroller.in.gov.

The Indiana Transparency Portal is best viewed on a PC or tablet.  Mobile views are under construction and will be launched in later updates to the site.

For more clarification, please email comments@comptroller.in.gov.

• Monthly for Oracle PeopleSoft Financials
• Monthly, Annually, or Bi-Annually for SBA data
• Daily for PeopleSoft HR
• Annually for IFA/State Debt
• Bi-weekly for state employee salary information 

For more clarification, please email comments@comptroller.in.gov.

Per IC 5-14-3.5-2 The State Comptroller shall post the data. The Comptroller works closely with its data partners, the Management Performance Hub (MPH) and the Indiana Office of Technology (IOT) in order to present the data in a user-friendly format. 

For more clarification, please email comments@comptroller.in.gov.

Federal Funding Expenditures Dashboard

Frequently Asked Questions

Indiana Transparency Portal  •  Office of Indiana State Comptroller

Overview

What is the Federal Funding Expenditures Dashboard?

The Federal Funding Expenditures Dashboard is a new tool on the Indiana Transparency Portal (ITP) that gives Hoosiers a clear, detailed view of federal dollars spent by state agencies. It is the first tool of its kind for Indiana, offering six years of federal funding expenditure data in one publicly accessible, interactive platform.

This dashboard makes federal expenditures visible and searchable — broken down by the federal department and program that provided the funding, the state agency that spent it, the expenditure category, and the specific account.

Why was this dashboard created?

This dashboard was created as part of the State Comptroller’s commitment to financial transparency and public accountability. While the ITP has long provided broad visibility into total state expenditures, this is the first time Indiana has offered a public-facing tool dedicated solely to how federal dollars are spent.

Federal grants made up 42% of Indiana’s general revenue in fiscal year 2025, underscoring the need for clearer, more accessible information into how these dollars are used.

It gives residents, policymakers, researchers, journalists and federal partners a clearer view of how federal funds are utilized by Indiana government.

How is this dashboard related to the existing ITP Total State Expenditures Dashboard?

The Federal Funding Expenditures Dashboard focuses only on spending supported by federal dollars. The Total State Expenditures Dashboard includes all state spending, transfers, and distributions to local governments across every fund type — including General Fund, Federal Funds, and State Dedicated Funds — as well as any state matching dollars required for federal programs.

To provide clear visibility into federal dollars specifically, the Federal Funding Expenditures Dashboard breaks out the State’s federal expenditure data into its own dedicated dashboard by the federal department and program that provided the funding, the state agency that spent the funds, the expenditure category, and the specific account.

About the Data

What does “federal funding expenditure” mean in the context of this dashboard? How is it defined?

For the purposes of this dashboard, federal funding expenditures refer broadly to dollars spent by state agencies in the State’s PeopleSoft financial management system that are reimbursed by the federal government. This includes awards, grants, cooperative agreements and other federally funded arrangements. Each funding stream is tied to a federal program identifier, which is how the State tracks and organizes federal dollars in its financial system.

Where does the data come from?

All data is drawn directly from the PeopleSoft system, the State’s official financial management / book of record.  

How often is the dashboard updated?

The dashboard is refreshed weekly. Each view displays a “Last Updated” date to easily identify the timeliness of the data. Downloads of the data by quarter are also available.  

If you see discrepancies, please report them to comments@comptroller.in.gov.

How far back does the data go?

The dashboard covers six state fiscal years, currently FY 2021 through FY 2026. This timeframe is consistent with the existing Total State Expenditures dashboard and allows users to identify multi-year trends.

This dashboard shows state fiscal years – how does that differ from federal fiscal years?

Indiana’s state fiscal year runs July 1 through June 30, while the federal fiscal year runs October 1 through September 30. Users comparing this data to federal reports or USASpending.gov should account for this difference in fiscal year definitions.

Why do the total expenditures related to federal funding differ between the two dashboards?

The Total State Expenditures Dashboard reports all expenditures recorded in the State’s PeopleSoft Financials system — including state required matching funds for applicable federal programs, transferred funds to other entities, and state distributions to local governments.

The Federal Funding Expenditures Dashboard shows only the federal portion of those dollars spent, without the state match. As a result, the federal funds figure on the Total State Expenditures Dashboard will always be higher than the figure shown here.

Navigating the Dashboard

What views are available on the dashboard?

The dashboard offers four primary views, accessible via the navigation tabs at the top of the screen:

• Expenditures by Federal Department: See from which federal departments the funds originate, including the program.
• Expenditures by Expenditure Category: View federal spending in state spending categories — such as Social Service Payments, Contractual Services or Personal Services. This view summarizes what type of goods or services federal dollars were spent on, providing an at‑a‑glance understanding of overall spending patterns.
• Expenditures by Account: Explore how federal funds were spent at the most detailed level by each agency. This view reflects the internal financial structure used in PeopleSoft and is best for users who need precise, account‑level details. For further details, contact the state agency responsible for the expenditures.
• Expenditures by State Agency: See federal expenditures broken out by Indiana state agency.

In addition, elements within the presented charts and graphics can be clicked on to filter the data further.

What are “expenditure categories”?

Expenditure categories are the accounting classifications Indiana uses to organize how money is spent. They are standard government accounting categories, not program-specific labels. To see the full definition of each category, click on the category name or graphic within the dashboard — a detailed view will display the accounts that make up that category.

The full list of expenditure categories can be found in the 2025 the Annual Comprehensive Financial Report Volume II here.

Can I download the data?

Yes. The data will be available for downloading through the State’s Data Hub here.

Understanding Specific Data Points

How does this dashboard compare to USASpending.gov (the federal spending transparency site)?

The Federal Funding Expenditures Dashboard is different in two important ways: it shows actual expenditures — dollars that Indiana state agencies have spent — rather than award amounts. It also is specific to Indiana state government and draws directly from Indiana’s financial system, making it an Indiana-specific complement to USASpending.gov.

Does this dashboard show expenditures that have been frozen or cut by the federal government?

No, the dashboard reflects historical expenditures — federal dollars that Indiana state agencies have already spent. It does not show the status of federal awards, pending cuts or funding freezes. It is a financial transaction tool, rather than a grant management or tracking system.

Please use the Other Resources button and contact the specific agency you seek information about and please send a message to comments@comptroller.in.gov for your request for us to consider posting this information in the future.  Please be specific.

ITP offers data for the following information:

Oracle PeopleSoft HR

• Headcount down to the agency department level as well as a change in headcount over time

Oracle PeopleSoft Financials

• Total expenditures
• Vendor invoices
• Non-General Fund revenue
• Assets
• Purchase and travel cards

State Budget Agency (SBA)

• General Fund revenue
• State reserves
• HEA 1001 (Budget Bills)
• Other Post Employee Benefits (OPEB)

Indiana Finance Authority (IFA)

• State debt

 State Comptroller

• Payroll – Full-time state employee annual salary search

 Department of Local Government and Finance (DLGF)

• Gateway portal

 Indiana Public Retirement System (INPRS)

• Pension information

State Board of Accounts (SBOA)

• Audit report filings

For more clarification, please email comments@comptroller.in.gov.

You can view the most current five fiscal years of data on the portal.  Data going back to 2011 is available for download in a database on the Management Performance Hub (MPH) website here. 

For more clarification, please email comments@comptroller.in.gov.

A fiscal year is an annual financial data reporting timeframe. The state operates on a fiscal year of July 1^st  through June 30^th.

For more clarification, please email comments@comptroller.in.gov.

Yes. See the Data Dictionary HERE.

What is a data dictionary and how can it help me?

A data dictionary is a collection of names, definitions, and attributes about data elements that are being used or captured in a database or information system. It describes the meanings and purposes of data elements within the context of a project, and provides guidance on interpretation, accepted meanings and representation.

For more clarification, please email comments@comptroller.in.gov.