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Electronic Records Program

The Indiana Archives and Records Administration's Electronic Records Program provides guidelines and policy for State and local governments to aid in effective electronic records management in accordance with four core attributes as defined by the National Archives and Records Administration: Authenticity; Reliability; Integrity; Usability.

Please take a moment to browse through the resources below or contact us at erecords@iara.in.gov.

Electronic Records Guidance

Electronic Records Policies

How to Transfer Electronic Records

Electronic Records Transmittal Guide.

If you have electronic records that are scheduled for transfer to the Indiana Archives, please work with your agency's records coordinator to contact the Electronic Records Archivist by phone at 317-232-3380 or by email at erecords@iara.in.gov. The Electronic Records Archivist will explain the process, determine the extent of the materials, and discuss options for facilitating the transfer. The Electronic Records Archivist can also help if you have questions about transferring electronic records to the Indiana Archives and would like to learn more.

Destroying Electronic Storage Media

For state agency destruction of electronic media, please see the IARA Electronic Media Destruction Program page.

Agency E-Mail and Electronic Records Procedures

Agencies are encouraged to develop internal procedures regarding e-mail and other electronic records, to assist their employees in complying with Policies 20-01 and 20-02. Those listed below are provided as examples for agencies who wish to create similar documents based on their own work processes.