Language Translation
  Close Menu

Agency Records & Forms Coordinators

Last Updated 03/13/2024

Jump to Coordinator Contact List

These are the employees appointed by the director of each state agency to manage the agency's Records or State Forms, and act as that agency's liaison and general point of contact with the Archives and Records Administration.

For Coordinators: Notifying IARA of Changes

If there has been a change in your agency Forms Coordinator, please complete State Form 57302 (Notice of Change of Agency Forms Coordinator) and e-mail it to fmd@iara.in.gov.

If there has been a change in your agency Records Coordinator, please complete State Form 42035 (Notice of Change of Agency Records Coordinator) and e-mail it to rmd@iara.in.gov.

Submission Notes:

  • If the same person has been assigned to both roles, please submit both forms, as they are processed by different departments.
  • Updates or corrections to contact information for current Coordinators may simply be e-mailed to the correct address(es) above; a new form isn't required for those.
  • As of August 2023, IARA is no longer tracking facility/division coordinators, or listing them here. Selecting, training, and and keeping track of agency records and forms managers who are not the official Agency Coordinator is a matter of internal policy and process for each individual agency.

For Agency Heads:  Assigning a New Agency Coordinator

Elements to look for:
  • Long-term familiarity with the business of the agency
  • Background or some level of familiarity with records and/or forms management
  • Attention to detail and ability to follow written procedures
  • Strong communication skills
  • Time to work on records keeping/forms design in addition to regular tasks
  • Able to
    • provide a record inventory and comfortably fill out records transfer and disposition forms
      and/or
    • work with common file formats for agency forms (PDF, MS Word, MS Excel) and comfortably fill out form revision requests
Items to bear in mind:
  1. Tying the duties to a specific position in your agency might seem like the simplest and most consistent solution, but the most successful Records and Forms Coordinators - and the most consistent experience for an agency - come from a selection based on knowledge of each individual's demonstrated skillset.
  2. Assigning Forms Coordinator and Records Coordinator duties to the same employee is permissible, but is not considered a best practice.

For questions about how to choose, complete, or submit a specific State Form , please contact the Agency Forms Coordinator (listed below) for the state agency which requires you to submit that form. The Archives and Records Administration cannot assist with questions about which State Form you need, how to fill it out, or where to submit it.


State Agency Forms and Records Coordinator Contact Information

State
Agency
Forms
Coordinator
Records
Coordinator
ACCOUNTS, STATE BOARD OF
IGCS E418
Indianapolis, IN 46204
Beth Kelley
317-232-4711
Juanita Hendricksen
317-232-2524
ADJUTANT GENERAL, DEPARTMENT OF
2002 South Holt Rd.
Indianapolis, IN 46241-4839
Mary Barbee
317-247-3255
Ron Beam
317-247-3130
ADMINISTRATION, DEPARTMENT OF
DCS Ombudsman
IGCS W479
Indianapolis, IN 46204
Shoshanna Everhart
317-234-7295
Shoshanna Everhart
317-234-7295
ADMINISTRATION, DEPARTMENT OF
DOC Ombudsman
IGCS W479
Indianapolis, IN 46204
Charlene Burkett
317-234-3982
Charlene Burkett
317-234-3982
ADMINISTRATION, DEPARTMENT OF
Operations Division
IGCS W478
Indianapolis, IN 46204
Joe Starry
317-233-9864
Joe Starry
317-233-9864
ADMINISTRATION, DEPARTMENT OF
Procurement Division
IGCS W468
Indianapolis, IN 46204
Jamie Sisco
317-232-3049
Jamie Sisco
317-232-3049
ADMINISTRATION, DEPARTMENT OF
Public Works Division
IGCS W467
Indianapolis, IN 46204
Tracy Cross
317-232-3255
Caleb Slocum
463-250-3072
ADMINISTRATIVE LAW PROCEEDINGS, OFFICE OF
100 N. Senate Avenue, N802
Indianapolis, IN 46204
Amanda Garza
317-439-0421
Michelle Allen
317-419-7800
ALCOHOL AND TOBACCO COMMISSION
IGCS E114
Indianapolis, IN 46204
Abigail Wilson
317-232-2449
Abigail Wilson
317-232-2449
ANIMAL HEALTH, BOARD OF
Discovery Hall Suite 100, 1202 E. 38th St.
Indianapolis, IN 46205
Sara Darrah
317-544-2408
Sara Darrah
317-544-2408
ARCHIVES AND RECORDS ADMINISTRATION
IGCS W472
Indianapolis, IN 46204
Daniel Stearns
317-232-4530
Amy Robinson
317-232-3285
ARTS COMMISSION
150 W. Market St. Suite 618
Indianapolis, IN 46204
Stephanie Pfendler
317-232-1269
Stephanie Pfendler
317-232-1269
ATTORNEY GENERAL, OFFICE OF
402 W. Washington St., 5th Floor
Indianapolis, IN 46204
Celeste Croft
317-232-0491
Susie Shelton
317-232-0003
BUDGET AGENCY
212 State House
Indianapolis, IN 46204
Bridget Davis
317-232-5610
Bridget Davis
317-232-5610
CHILD SERVICES, DEPARTMENT OF
IGCS E306
Indianapolis, IN 46204
Michael Sturm
317-232-4426
Michael Sturm
317-232-4426
CIVIL RIGHTS COMMISSION
IGCN N103
Indianapolis, IN 46204
Christiana Ojo
317-234-6358
Christiana Ojo
317-234-6358
CIVIL RIGHTS COMMISSION
COMMISSION FOR WOMEN
IGCN, Rm. N300
Indianapolis, IN 46204
Jordan Teske-Harrison
317-232-6720
Jordan Teske-Harrison
317-232-6720
CLERK OF THE SUPREME/APPELLATE COURTS (now under Supreme Court Administration)
IGCS W062
Indianapolis, IN 46204
Greg Pachmayr
317-232-1931
Alicia Vickers
317-232-7225
COMPTROLLER, STATE
240 State House
Indianapolis, IN 46204
Britton Stucker
317-233-6010
Lisa Graham
317-232-3300
CORRECTION, DEPARTMENT OF
IGCS E334
Indianapolis, IN 46204
Andy Dunigan
317-232-5711
Andy Dunigan
317-232-5711
CRIMINAL JUSTICE INSTITUTE
101 W. Washington St. Suite 1170 East Tower
Indianapolis, IN 46204
Jon McDonald
317-234-8891
Jon McDonald
317-234-8891
ECONOMIC DEVELOPMENT CORPORATION
One North Capitol, Suite 700
Indianapolis, IN 46204
Sharon Yacoviello
317-232-8802
Sharon Yacoviello
317-232-8802
EDUCATION, DEPARTMENT OF
229 State House
Indianapolis, IN 46204
Anna Ferguson
317-234-6904
Anna Ferguson
317-234-6904
EDUCATION EMPLOYMENT RELATIONS BOARD
153 W. Market, Suite 100
Indianapolis, IN 46204
Cheri Spicer
317-233-6631
Cheri Spicer
317-233-6631
ELECTION COMMISSION See Secretary of State/Election Division
ENVIRONMENTAL ADJUDICATION, DEPT. OF
IGCN N103A
Indianapolis, IN 46204
Sara Blainbridge
317-233-0850
Sara Blainbridge
317-233-0850
ENVIRONMENTAL MANAGEMENT, DEPT. OF
IGCN N1301
Indianapolis, IN 46204
Marcus Painton
317-232-0637
Nelda Taylor
317-234-5284
ETHICS COMMISSION Now part of the Inspector General's Office
FAMILY AND SOCIAL SERVICES ADMINISTRATION
IGCS W461
Indianapolis, IN 46204
Marisa Bland
317-232-0602
Marisa Bland
317-232-0602
FINANCE AUTHORITY
One North Capitol, Suite 900
Indianapolis, IN 46204
Cindy Herron
317-233-4335
Cindy Herron
317-233-4335
FINANCIAL INSTITUTIONS, DEPT. OF
30 S. Meridian St. Suite 300
Indianapolis, IN 46204
Angie Smith
317-233-3995
Sharmaine Stewart
317-233-3996
GAMING COMMISSION
101 W. Washington St,
Suite 1600, East Tower
Indianapolis, IN 46204
Elizabeth Sullivan
317-233-0046
Elizabeth Sullivan
317-233-0046
GOVERNOR'S OFFICE
206 State House
Indianapolis, IN 46204
Pam Fritz
317-232-2588
Pam Fritz
317-232-2588
GOVERNOR'S COUNCIL FOR PEOPLE WITH DISABILITIES
402 W. Washington St. Room E145
Indianapolis, IN 46204
Robin Martinez
317-233-4928
Robin Martinez
317-233-4928
HEALTH, INDIANA DEPT. OF
2 N. Meridian St.
Indianapolis, IN 46204
Annette Vaughan
317-233-7729
Annette Vaughan
317-233-7729
HIGHER EDUCATION, COMMISSION FOR
101 West Ohio St., Suite 550
Indianapolis, IN 46204
Michael Wardell
317-234-3354
Michael Wardell
317-234-3354
HOMELAND SECURITY, DEPARTMENT OF
IGCS E208
Indianapolis, IN 46204
Valarie Caskey
317-734-8580
Valerie Caskey
317-734-8580
HORSE RACING COMMISSION
1302 N Meridian St, Suite 175
Indianapolis, IN 46202
Joyse Banister
317-232-0400
Abigail Meister
317-713-3359
HOUSE OF REPRESENTATIVES
Room 3A-8, State House
200 W. Washington St.
Indianapolis, IN 46204
Caroline Spotts
317-232-9974
Caroline Spotts
317-232-9974
HOUSING AND COMMUNITY DEVELOPMENT AUTHORITY
30 South Meridian St.
Suite 1000
Indianapolis, IN 46204
Larry Robertson
317-232-7785
Adam Lawson
317-233-1825
MEDICAL EDUCATION BOARD
340 W 10th St, Suite 5100
Indianapolis, IN 46202
N/A Kathleen Boles
317-274-4306
INSPECTOR GENERAL, OFFICE OF
315 W. Ohio Street, Room 104
Indianapolis, IN 46202
Nathan Baker
317-232-3850
Nathan Baker
317-232-3850
INSURANCE, DEPARTMENT OF
311 W. Washington St., Suite 300
Indianapolis, IN 46204
Barbara Lohman
317-232-2405
Barbara Lohman
317-232-2405
INTEGRATED PUBLIC SAFETY COMMISSION
IGCN Room N340
Indianapolis, IN 46204
Kerry Kelley
317-899-8569
Kerry Kelley
317-899-8569
Judiciary - STATE BOARD OF LAW EXAMINERS
115 W. Washington St, Suite 1370
Indianapolis, IN 46204
Bradley Skolnik
317-232-2552
Bradley Skolnik
317-232-2552
Judiciary - SUPREME COURT ADMINISTRATION (+ related judicial offices)
200 W. Washington St. Rm. 315
Indianapolis, IN 46204
Lilia Judson
317-232-2542
Tom Jones
317-233-3695
Judiciary - SUPREME COURT DISCIPLINARY COMMISSION
30 S. Meridian St., Suite 850
Indianapolis, IN 46204
Jeanmarie Brown
317-232-1806
Jeanmarie Brown
317-232-1806
LABOR, DEPARTMENT OF
IGCS W195
Indianapolis, IN 46204
Augustus Cooley
317-234-3910
Teresa Blalock
317-234-3945
LAW ENFORCEMENT TRAINING BOARD/ACADEMY
P.O. Box 313
Plainfield, IN 46168
Sheryl Myers
317-837-3249
Raquel Ramirez
317-839-5191
LEGISLATIVE SERVICES AGENCY
301 State House
Indianapolis, IN 46204
Pamela J. Landwer
317-232-9597
Zachary Wampler
317-232-9560
LIBRARY, STATE
140 N. Senate Ave., Room 407
Indianapolis, IN 46204
Angela Downs
317-232-3692
Angela Downs
317-232-3692
LT. GOVERNOR
333 State House
Indianapolis, IN 46204
Mary Moss
317-232-8917
Mary Moss
317-232-8917
LT. GOVERNOR ---
AGRICULTURE, DEPARTMENT OF
101 W. Ohio St. Suite 1200
Indianapolis, Indiana 46204
[Includes Grain Buyers & Warehouse Licensing | Grain Indemnity Corp.]
Mary Moss
317-232-8917
Mary Moss
317-232-8917
LOBBY REGISTRATION COMMISSION
10 W. Market St. - Suite 1760
Indianapolis, IN 46204
Amy Nicholson
317-232-9860
Amy Nicholson
317-232-9860
LOCAL GOVERNMENT FINANCE, DEPARTMENT OF
IGCN N1058B
Indianapolis, IN 46204
Donna Bratcher
317-233-0166
Donna Bratcher
317-233-0166
LOTTERY COMMISSION, STATE
1300 N. Meridian
Indianapolis, IN 46202
Carrie Stroud
317-264-4840
Carrie Stroud
317-264-4840
MANAGEMENT PERFORMANCE HUB
IGCN N855
Indianapolis, IN 46204
Lyndsey Beal
463-276-3205
VACANT
MOTOR VEHICLES, BUREAU OF
IGCN N440
Indianapolis, IN 46204
Lee Phillips-Amory
317-233-6000
Kayla Little
317-233-6000
NATURAL RESOURCES, DEPARTMENT OF
IGCS W256
Indianapolis, IN 46204
Holly Lawson
317-533-0013
Chari Burke
317-234-5227
NATURAL RESOURCES COMMISSION
IGCN N103
Indianapolis, IN 46204
Billie Franklin
317-232-0156
Elizabeth Gamboa
317-232-4229
PAROLE BOARD
IGCS W466
Indianapolis, IN 46204
Tamika Duncan
317-232-5673
Tiffany Gaidoo
317-232-5789
PORTS OF INDIANA
150 W. Market St., Suite 100
ISTA Building
Indianapolis, IN 46204
VACANT VACANT
PROFESSIONAL LICENSING AGENCY
IGCS W072
Indianapolis, IN 46204
Richard Davenport
317-234-1987
Maureen Bennett
317-234-1983
PROTECTION AND ADVOCACY SERVICES COMMISSION
4755 Kingsway Drive, Suite 100
Indianapolis, IN 46205
Scarlett Taylor
317-722-3475
Scarlett Taylor
317-722-3475
PUBLIC ACCESS COUNSELOR, OFFICE OF
IGCS W460
Indianapolis, IN 46204
Luke Britt
317-234-0906
Luke Britt
317-234-0906
PUBLIC DEFENDER, OFFICE OF
One North Capitol Ave., #800
Indianapolis, IN 46204
Shellie Bossie
317-232-2475
Shellie Bossie
317-232-2475
PUBLIC DEFENDER COMMISSION
309 W. Washington, Suite 501
Indianapolis, IN 46204
Jennifer Pinkston
317-671-3064
Jennifer Pinkston
317-671-3064
PUBLIC DEFENDER COUNCIL
309 W. Washington St., Suite 401
Indianapolis, IN 46204
Suzan Ristich
317-232-2490
Suzan Ristich
317-232-2490
PUBLIC RETIREMENT SYSTEM
1 North Capitol Avenue, Suite 001
Indianapolis, IN 46204
Rebecca Liming
317-234-4525
Yvonne Collins
317-233-4150
Andrea Lowery-Baker
317-233-4134
REVENUE, DEPARTMENT OF
IGCN N248
Indianapolis, IN 46204
Christy Brown
317-232-2198
Heather Lynette
317-615-2518
SCHOOL FOR THE BLIND
7725 N. College Avenue
Indianapolis, IN 46240
Raouf Estefanos
317-253-1481
Raouf Estefanos
317-253-1481
SCHOOL FOR THE DEAF
1200 East 42nd St.
Indianapolis, IN 46205
VACANT David Geeslin
317-550-1983
SECRETARY OF STATE, OFFICE OF
201 State House
Indianapolis, IN 46204
Christina Schnaith
317-233-4905
Christina Schnaith (agencywide)
317-233-4905
Sharilyn Mathena (Securities)
317-232-6681                 
SECRETARY OF STATE -----
ELECTION DIVISION / ELECTION COMMISSION
IGCS E204
Indianapolis, IN 46204
Kimmy Hollowell-Williams
317-232-3939
Kimmy Hollowell-Williams
317-232-3939
SENATE
State House Room c-A, 200 W. Washington St.
Indianapolis, IN 46204
Candace K. (Hall) Blackburn
317-232-9418
Candace K. (Hall) Blackburn
317-232-9418
STADIUM CONVENTION BUILDING AUTHORITY
1 N. Capitol
Suite 900
Indianapolis, IN 46204
Cindy Herron
317-233-4335
Cindy Herron
317-233-4335
STATE EMPLOYEE APPEALS COMMISSION
100 N. Senate, Rm. N501
Indianapolis, IN 46204
Erin McQueen
317-232-3137
Erin McQueen
317-232-3137
STATE FAIR COMMISSION
1202 E. 38th St.
Indianapolis, In. 46205
Will Forrest
317-927-7527
Will Forrest
317-927-7527
STATE MUSEUM AND HISTORIC SITES CORPORATION
650 W. Washington St.
Indianapolis, IN 46204
VACANT Kevin Whaley
317-232-8179
STATE PERSONNEL DEPARTMENT
IGCS W161
Indianapolis, IN 46204
Allen Aitken
317-232-3074
Ashley New
317-234-9610
STATE POLICE
IGCN N340
Indianapolis, IN 46204
Shea Reliford
317-232-8348
Shea Reliford
317-232-8348
TAX REVIEW, BOARD OF
IGCN N1026
Indianapolis, IN 46204
Beth Hammer
317-233-5127
Beth Hammer
317-233-5127
TECHNOLOGY, OFFICE OF
IGCN N551
Indianapolis, IN 46204
Pam Smith
317-232-3172
Pam Smith
317-232-3172
TOXICOLOGY, DEPARTMENT OF
550 W. 16th Street
Indianapolis, IN 46202
Teri Kendrick
317-274-7859
Teri Kendrick
317-274-7859
TRANSPORTATION, DEPT. OF
IGCN N749
Indianapolis, IN 46204
Sarah Bump
317-232-5162
Carol McMillon
317-937-5737
TREASURER OF STATE
242 State House
Indianapolis, IN 46204
Kim Logan
317-233-0921
Kim Logan
317-233-0921
UTILITY CONSUMER COUNSELOR
115 W Washington St, Suite 1500S
Indianapolis, IN 46204
Krista Orton
317-233-0892 
Krista Orton
317-233-0892
UTILITY REGULATORY COMMISSION
101 W. Washington Street, Suite 1500 East
Indianapolis, IN 46204-3407
Bradford Hines
317-232-2785
Christina Worrall
317-232-2040
VETERANS AFFAIRS, DEPARTMENT OF
IGCS E120
Indianapolis, IN 46204
VACANT VACANT
VETERANS AFFAIRS, DEPARTMENT OF
VETERANS' HOME
3851 N. River Rd., W. Lafayette 47906
Amy Morgan
765-463-1502
Amy Morgan
765-463-1502
WAR MEMORIALS COMMISSION
431 N. Meridian St.
Indianapolis, IN 46204
Debby Bartley
317-233-0991
Debby Bartley
317-233-0991
WHITE RIVER STATE PARK DEVELOPMENT COMMISSION
801 W. Washington St.
Indianapolis, IN 46204
Ashlyn Miller
317-233-6729
Ashlyn Miller
317-233-6729
WORKER'S COMPENSATION BOARD
402 W. Washington St., W 196
Indianapolis, IN 46204
Dirinda Asher
317-232-3822
Dirinda Asher
317-232-3822
WORKFORCE DEVELOPMENT, DEPARTMENT OF (main agency)
10 N. Senate, Rm. 305
Indianapolis, IN 46204
Richard Lewis
317-232-5681
Emily Wright
317-233-5715