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Electronic Records Program

The Indiana Archives and Records Administration’s Electronic Records Program assists state and local government employees with the special challenges of electronic records management. We create guidance, policies, and standards for electronic records, provide outreach education and workshops, and are the point of contact for Records Coordinators transferring electronic records to the Indiana State Archives.

Have questions about electronic records – contact us at erecords@iara.in.gov!

Electronic Records Guidance and Policies

IARA’s Electronic Records Guidelines a State and Local government best practice guide on electronic records management including: scanning/digitization, electronic records storage locations, electronic mailboxes, social media records management, file management, permanent electronic records, electronic recordkeeping systems, deleting electronic records, etc.…

A Guide to Responsible Records Destruction for State Agencies and County/Local Offices -  a destruction guide for employees of State government agencies and County/Local government offices in Indiana.

For a full list of all IARA publications, including the Electronic Records Program's, please see the IARA Publications page.

20-01: Electronic Records Retention and Disposition (effective 1/15/2020, replaces Policies 06-01 and 12-01)
Purpose: To ensure electronic records are retained in a trustworthy, accessible, and appropriate manner.

20-02: Electronic Records Technical Standards (effective 1/15/2020, replaces Policies 06-01 and 12-01)
Purpose: To establish consistent standards for the creation and maintenance of public electronic records.

22-01: Retention, Disposition, and Archival Responsibilities for State Staff Electronic Mailboxes (effective 5/25/2022)
Purpose: To ensure that email composed, sent received and stored via the State of Indiana’s electronic mail system are retained in accordance with Records Retention Schedules approved by the Oversight Committee on Public Records.

Recommended Capabilities for Electronic Recordkeeping Systems

Transferring Electronic Records to the Indiana State Archives

State agencies with electronic records scheduled to come to the Indiana State Archives should reach out to erecords@iara.in.gov.

How to Transfer Electronic Records to the State Archives
Indiana State Capitol

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