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County/Local Government Records Management: Disposition Year Chart

A quick reference for use with your records retention schedule

IC 5-15-5.1-14
"A public official or agency may not mutilate, destroy, sell, loan, or otherwise dispose of any government record, except under a record retention schedule or with the written consent of the commission." [on Public Records]

Instructions:

  1. In the left column, find the year in which your records were created.
     
  2. In the top row, find the retention period for your records, based on what is listed in the appropriate county/local records retention schedule.
     
  3. At the spot where the two cross, a year will be listed; your records will be eligible for disposition in January of that year.
     
  4. Check your  records retention schedule to see whether the disposition listed is
     
    • DESTROY 
      or
    • TRANSFER to the Indiana Archives 

      and follow it accordingly.

 

Year Records Created
Retention Period
3 years
4 years
5 years
6 years
10 years
2000 2004 2005 2006 2007 2011
2001 2005 2006 2007 2008 2012
2002 2006 2007 2008 2009 2013
2003 2007 2008 2009 2010 2014
2004 2008 2009 2010 2011 2015
2005 2009 2010 2011 2012 2016
2006 2010 2011 2012 2013 2017
2007 2011 2012 2013 2014 2018
2008 2012 2013 2014 2015 2019
2009 2013 2014 2015 2016 2020
2010 2014 2015 2016 2017 2021
2011 2015 2016 2017 2018 2022
2012 2016 2017 2018 2019 2023
2013 2017 2018 2019 2020 2024
2014 2018 2019 2020 2021 2025
2015 2019 2020 2021 2022 2026
2016 2020 2021 2022 2023 2027
2017 2021 2022 2023 2024 2028
2018 2022 2023 2024 2025 2029
2019 2023 2024 2025 2026 2030
2020 2024 2025 2026 2027 2031
2021 2025 2026 2027 2028 2032