Electronic Records Program
The Archives and Records Administration, through the Indiana Electronic Records Program, is working to establish guidelines for State and local governments to aid in the implementation of effective electronic records management programs. The Indiana Electronic Records Policy will provide a framework that illustrates the contents of an effective program by seeking to ensure that governmental units create and manage trustworthy records that demonstrate four core attributes:
Transferring Electronic Records
Before sending electronic records to the State Archives, a state agency's records coordinator should contact the Electronic Records Specialist by phone at 317-232-3380 or by email at firstname.lastname@example.org to ascertain the extent of the materials and discuss options for facilitating the transfer.
Destroying Electronic Storage Media
For state agency destruction of electronic media, please see the IARA Electronic Media Destruction Program page.
Electronic Records Policies
- Indiana Electronic Records Policy -- OCPR Policy 12-01 (Effective 9/19/2012)
- Acceptability of Electronic Media In Lieu Of Paper For Non-Archival Records With A Retention of Ten Years or Less -- OCPR Policy 06-01 (Effective 7/1/2006)
Electronic Records Guidance
Agency E-Mail and Electronic Records Procedures
Agencies are, however, encouraged to develop internal procedures regarding e-mail and other electronic records, to assist their employees in complying with the Indiana Electronic Records Policy. Those listed below are provided as examples for agencies who wish to create similar documents based on their own work processes.