Article
ACCOUNTS PAYABLE
The Accounts Payable division’s primary mission is to process agency payments in a timely, accurate and secure manner; prepare and process mandated reports in a timely and accurate manner, and provide exemplary customer service to all clients. To accomplish this mission Accounts Payable has been organized into 3 functional units, each with specific duties.
The PO Payment section is responsible for reviewing, validating, and paying all claims negotiated by either contract or PO in the agency; processing various interfacing, wire, and procurement card claims; and providing customer service related to claims processing.
The Contract Services section is responsible for reviewing validating and paying all Non PO claims in the agency. This provides internal/external customer service related to claims processing, and assists with the development, implementation, and training for all new non-PO claims processes.
The Vendor Services section in addition to providing phone assistance to both internal and external customers is also responsible for processing Vendor Information forms and provide the entry point for Disability Determination Bureau claims
Clarification of the prompt payment penalty:
The Indiana Code for prompt payment includes an interest calculation when payments are not made in a timely fashion. The state has 35 days to make a payment to a supplier/contractor, on the 36th day the supplier/contractor/service provider becomes eligible for an interest payment. The interest amount is calculated on a 30 day period so the supplier/contractor would not receive interest until the 66th day that the invoice was late.
In other words, if an invoice is paid during the 65 days there is no interest added to the payment. FSSA does not accept invoices from our suppliers/contractors/service providers for interest unless it is a clause within their contract.