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Material Management

Department Head: Clarence Bir, Environmental Services Director

Materiel Management

This department is responsible for receiving and matching supplies with specifications on purchase orders. Items are checked in, posted on a daily receiver and placed in storage areas to be issued as required. Items received for various departments and/or units are checked in and the department is notified that the merchandise has been received. Items may be picked up or items will be delivered by materiel management every Tuesday. Medical supplies will be delivered every Wednesday. Patient clothing and personal belongings are shipped as necessary. Inventory levels are monitored and purchase requests are submitted to replenish supply items when inventory reaches “re-order” level.  Requisitions for supplies are filled to ensure patient care/grooming needs are met.

Central Service

The mission of central service is to serve and support patient care units and areas in a cooperative and courteous manner while providing up-to-date medical and nursing supplies in order to enhance the quality of patient care. Responsibilities of the central service clerk include:

• Order necessary supplies to maintain adequate inventory levels
• Complete a physical inventory on the units and supply necessary items weekly
• Retrieve biohazard items weekly
• Serve as a backup to materiel management
• Office supply
• Clothing store
• Laundry as needed
• Serve on the Infection Control Committee.

Office Supply

This department orders all office supplies, receives all items, and checks the specifications against purchase orders to ensure the accuracy of items delivered. State forms are ordered through private contractors, and questions or requests for state forms should be initiated through this department. Office supply perforates holes in state forms when received, if required. Office supply staff will assist in locating specific products or non-inventory items required for patients with special needs. Weekly office supply requisitions processed, filled and delivered to each unit or department as requested. Inventory cards are maintained weekly and inventory is reconciled and accounted for annually. Office supply staff provide assistance as needed throughout the materiel management department.