WIOA Title I Monitoring

Summary of Monitoring Activities

The Indiana Department of Workforce Development (DWD), on behalf of the Governor, oversees the programs and activities of the State’s workforce development subrecipient partners to ensure proper stewardship of state and federal funding.  Federal regulations require annual on-site reviews of each Local Workforce Development Area (LWDA or Local Area) within a state to monitor compliance with administrative, fiscal, programmatic, and Equal Opportunity (EO) requirements. All programs and activities overseen by DWD are subject to monitoring, and ROC Division staff may visit any facility and may speak with any management, staff, or customers associated with WorkOne American Job Center services or operations within the Local Area.  Inspection and testing of various files and documentation will also occur during the monitoring review.  Monitoring inquiries may be directed to Oversight@dwd.in.gov.

Monitoring Schedule

The current monitoring schedule is as follows:

PY2018-19 LWDA Monitoring Schedule

September 10-14, 2018

Region 4

October 1-5, 2018

Region 1

October 22-26, 2018

Region 7

November 26-30, 2018

Region 2

January 7-11, 2019

Region 5

February 4-8, 2019

Region 12

February 25-March 1, 2019

Region 11

March 18-22, 2019

Region 6

April 8-12, 2019

Region 8

April 29-May 3, 2019

Region 9

May 13-17, 2019

Region 10

June 3-7, 2019

Region 3

Monitoring Tools

Please note that these are living documents subject to periodic updates. Editable/Unlocked versions of most tools are available upon request at Oversight@dwd.in.gov.
 

Tools in use during the PY2018-19 Monitoring Season:

EO Pre-Monitoring Survey

EO Monitoring Tool

Fiscal & Administrative Monitoring Tool

Internal Control Matrix

Monitoring Documentation Checklist

Risk Assessment Tool

Program Monitoring Tool

WorkOne/American Job Center On-Site Office Review Checklist

WIOA Adult Participant File Review Checklist

WIOA Dislocated Worker Participant File Review Checklist

WIOA Youth Participant File Review Checklist

Authorities

DWD Policy 2015-06 Interim Monitoring Policy

DWD Policy 2016-03 Grantee and Grantee Sub-Recipient Audit Requirements

DWD Policy 2016-09 Equal Opportunity and Nondiscrimination Guidance Letter

WIOA

WIOA Final Rules and Resources

ETA Advisories

Equal Opportunity Final Rule – 29 CFR Part 38

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

20 CFR Chapter V - Employment and Training Administration, Department of Labor