All new state employees are required to take the following trainings upon hire and everyone is required to complete these trainings on an annual or biennial basis:
- Information Resource Use Agreement
- Workplace & Sexual Harassment Prevention Refresher
- Cyber Security Onboarding Module
You are notified when you are required to take the trainings.
Below find resources to help you manage your employees.
Successful Onboarding is a collaborative effort amongst the entire organization. Each division, department, director, and manager has a responsibility to ensure that your employee’s first days, weeks, and months on the job provide a successful launch to their career. It is critically important that you provide your new employee with the foundation, tools, resources, and organizational perspective that ensures rapid inclusion within our workforce and our culture.
The Onboarding process begins at the time of an accepted job offer and it continues through your employee’s first 90 days of employment. This is not to say that Onboarding stops after 90 days. You are responsible for mentoring your new employee as they continue to develop and grow their knowledge, skills and abilities in order to be a productive member of your team. In the table below you will find a helpful guide, checklist and other tools to onboard your new employee for both the Hiring Manager and Mentor.
|Hiring Manager Guide||Mentor Guide|
|Hiring Manager Checklist||Mentor Checklist|
|Discussion Questions||Discussion Questions|
|Sample Welcome Email from Hiring Manager||Sample Welcome Email from Mentor|
Do you need help asking the right questions when starting a new position? Use the sample questions below as you acclimate into your new agency and get to know various leaders and co-workers.
If your employee attends a new hire orientation session, he/she automatically receives survey assessments at 30, 60, and 90 day intervals to gauge their Onboarding experience. These surveys are delivered to the email address indicated on their employment application. For more information on Onboarding for your new employee please visit our Onboarding website at www.in.gov/spd/onboarding/welcome.
We appreciate your feedback and the opportunity to continuously improve our orientation and Onboarding program. If you have any questions about the Onboarding process please contact your agency’s HR department or SPDtraining@spd.in.gov.
Time and Labor/Payroll
Peoplesoft 9.2 Job Aids for Employees and Managers are posted on the SuccessFactors JAM site. Employees will find instructions on Time Reporting, Viewing Paycheck and Requesting Absences in the Employee Self Service Job Aid Folder. Managers will find instructions on Adjusting and Entering Time, Approving Reported Time, and Creating Delegation Requests in the Manager Self Service Job Aid Folder.
- To access and download the Job Aids please follow the steps in the Accessing and Downloading Job Aids Guide