Reimbursable expenses must occur within the grant period, as allowable, reasonable, and are supported by documentation.

1. Administrative activities:

• Costs are limited to 10% of the total funds expended for each project.
• Completion of paperwork and reporting.
• Public Information and Education costs.

2. Overtime Enforcement Costs:

• Grant funds will reimburse the costs of the overtime salary of traffic enforcement officers.
• Grantees awarded funding under CHIRP must conduct all overtime enforcement during the designated grant enforcement period.
• All law enforcement agencies and Traffic Safety Partnerships (TSPs) who conduct traffic safety initiatives supported by funding provided by the National Highway Traffic Safety Administration (NHTSA) and passed through the Indiana Criminal Justice Institute (ICJI) shall pay all law enforcement officers or personnel for work performed beyond their regular work period at an overtime reimbursement rate equivalent to the agency policy rate.
• Overtime per hour cost is based on individual officer’s rate of pay, and recipients overtime policies.

• TSD will not provide reimbursement to law enforcement agencies for any fringe benefit costs added to the officer’s regular rate of pay. Fringe benefit costs can include but are not limited to employer costs related to FICA, health insurance, and pension contributions. All departments/TSPs will cover the costs of benefits, gasoline, mileage, equipment, etc. These items may be reported as matching costs.


• No pre-payments will be allowed; this is a reimbursable grant. Nothing else is eligible for reimbursement.


• In addition, federal law prohibits the use of federal funds from certain activities irrespective of the federal funding source or the specifics of the grant program. These prohibitions include:


• Lobbying, including attempts to influence legislation or the outcome of any federal, state, or local elections. Recent changes to the law have expanded the prohibition to any federally appropriated funding used, either directly or indirectly, to support the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. Violations of this prohibition are now subject to civil fines of up to $100,000 per violation.


• Fundraising (including financial campaigns, endowment drives, solicitation of gifts and bequests, and similar expenses incurred solely to raise capital or obtain contributions.

Every federal dollar requires a documentable match of 20%, and the TSD reserves the right to determine appropriate hard match contributions. Funding for these projects is apportioned to States annually from the National Highway Traffic Safety Administration (NHTSA) according to a formula based on population and road miles. The State is responsible for match and occurs through the collection of documents from the grantee.

All CHIRP applications must include matching funds of the following:

1. Mileage:

• Mileage shall be reported as match at no more than the current approved state mileage rate.

2. Benefits:

• Medicare: All recipients shall report 1.45% as the employer portion of Medicare as matching funds in the grant application.


• Social Security: Recipients where ALL participating persons are receiving benefits from a TSD grant that are earning credit towards social security must report the employer’s contribution as match (6.2%). Those not receiving benefits, do not need to report the employer’s contribution as match.

All grant awards will be monitored by a program manager and/or Law Enforcement Liaison (LEL) using a combination of desk reviews and site visits. A minimum of 10% of Officer Activity Sheets for each agency participating will be audited for each project for each reporting period (monthly/quarterly).

• Agencies not using an electronic citation/warning system will be audited for an additional 20%.


• Agencies who do not utilize Officer Work Agreements (OWA) for all officers working projects will be audited at an additional 20%.

Additionally, the program manager will review all submitted reports for timeliness and accuracy. Delinquencies and report contents will be addressed as needed.