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2016-2017 AmeriCorps Deadlines and Events(for Operational Programs)
The Indiana AmeriCorps*State Grant Program Handbook has been specifically designed as a guide for those who administer Indiana AmeriCorps*State programs. This handbook will assist in detailing the process for monitoring, supporting, and evaluating programs and, above all, for working collaboratively to make the AmeriCorps*State programs in Indiana successful.
Please note that the information contained in this handbook does not include all the legal requirements of an AmeriCorps grant. Program Directors or individuals with particular legal questions should consult the regulations, laws and governing documents listed in the law and regulation section in this handbook.
It is important that sub grantees become familiar with all the information contained in this handbook. The program handbook will be revised as needed. It is the responsibility of each Program Director to stay up-to-date and abide by all changes to policies and procedures.
The following forms are provided online for use by current Indiana AmeriCorps*State program directors. The instructions and guidelines for the forms listed below are in the program handbook. All of these forms (*except the one noted) can be edited by program directors to fit each individual program, however, each form must adhere to legal requirements, the grant agreement, CNCS regulations and provisions.
Bi-Weekly Time Sheet (to adapt and use with member)
Criminal History Check (for members)
Criminal History Check (for staff)
Criminal History Check - additional form for delayed checks
Exit Form (for programs)
File Checklist (for member files)
Financial Management Getting Started Checklist
Health and Childcare Benefit Form (for members)
Photography and Publicity Release (for members)
Residency History (for applicants)
*Request for Funds (this form cannot be changed)
Self-Learning Tool (for program directors)
Time Distribution Report (monthly)
Verification of Eligibility (for members)
These handouts, power point presentations, and guides are optional resources to aid in the development of new programs. They can also be used by current programs to help streamline existing programs.
Program Start Up Guide
Stages of Group Development
Allowable and Prohibited Activity Exercise
Writing Great Stories PowerPoint (Make sure you actually play to the slide show to make it interactive)
Indiana Specific AmeriCorps Facts and Statistics
Marketing Best Practices
To Give to Members:
Childcare Benefits How Members Can Use Their Education Award
Money Saving Tips -A list of ways to help members live on the AmeriCorps living allowance (developed by Indiana Campus Compact)
Marketable Skills Gained through Service Ways for members to market their AmeriCorps experience after their term of service (developed by Indiana Campus Compact)
College Cost Reduction and Access Act - Member Loan Forgiveness
Training will be announced to our grantees via email. Attendance of some training is required; notice of mandatory attendance will be indicated.
CNCS provides the foundation, oversight, and funding for the AmeriCorps* State program. All programs are responsible for complying with their regulations. If you believe something Serve Indiana says conflicts with CNCS rules, please contact us immediately so we can clear up any confusion.
Background/Sex Offender Checks
Sometimes programs do not complete the background and sex offender checks correctly and/or in a timely manner. This can be a costly mistake. To avoid this situation, make sure you read through all of the materials on the CNCS website and remain mindful of the deadlines for correctly completing these tasks. If you are unsure of how the process will turn out, try to complete these items ASAP to allow time for corrections and assistance.
A program’s files for each member will be closely evaluated for compliance. Pay attention to file requirements and make sure each member’s file contains all the necessary forms. Make sure the forms are filled out correctly. Pay special attention to signatures and dates. For example, if a sex offender check does not include the date it was performed, then it is effectively useless and will not be considered compliant. Remember: document, document, document. Write down when the compliance item was completed, who completed it, and keep that information in the file. The best approach is to develop a system for checks and balances in your filing system and review the files occasionally for compliance.
Prohibited Activities Not Clearly Communicated
Members, staff, supervisors, and managers must clearly understand prohibited activities. Good communication and referring to the program director's handbook for tips is the best way to avoid problems.
Performance Measures That Measure the Wrong Things
Choosing an effective performance measure that is reasonable, but also inspires growth, can be difficult for some organizations. Take great care in selecting performance measures. Have you considered external factors that could inhibit your ability to deliver what you promise? If you need assistance, do not hesitate in contacting your Serve Indiana program manager. They are invested in your success and achievement.
This is normal; there is a lot for a new program to learn. Setting aside time to read through all of the documents provided on this page and through CNCS is an important step. If something is missed or not well understood it could cost you in the future. Make a plan for sorting through all of the information and break it up across a couple of days. Talk with other AmeriCorps programs that are well established and find out how they handle all the data. One of the great aspects of the Indiana AmeriCorps* State program is the community, take advantage of the communities’ knowledge.
These are the Days of Service recognized by the Points of Light Foundation. They are a great opportunity to coordinate with other AmeriCorps programs and connect your members to their AmeriCorps community.