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Indiana Department of Administration

IDOA > Procurement > Active Contracts and QPAs > Quantity Purchase Agreements > Purchasing & Travel Card Program Purchasing & Travel Card Program

Purchasing & Travel Card Program

Program Overview

The Purchasing & Travel Card Program is designed to assist in the management and payment of business-related purchases. The program streamlines the procurement and payment processes from beginning to end. The use of the procurement and travel card will virtually eliminate the use of traditional SDO purchases, and in many circumstances, the need for check requests or petty cash.

P/T Card Program User Manual | .pdf

Contract Information
  • Contract Number: P22-7-RFP-6-82
  • Contractor: J.P. Morgan-Chase
  • Contract Period: 4/15/2007 - 4/15/2016
  • Contact Information

    Gina Kerr
    Phone: (317) 234-4998
    gkerr@idoa.in.gov

    For State Agencies:
    CreditCardServices@idoa.in.gov


    PeopleSoft P/T Card Module

    General Information

    The PeopleSoft Purchasing/Travel Card Module is intended to upload card transactions electronically for reconciling, statement payment, and portal transparency.


    Module Training Materials
  • P/T Card Module Computer Based Training | (sign in)
  • IDOA Training Catalog Access Quick Step Guide | (.pdf)
  • P/T Card Module Manual & Quick Guides | (download)

  • Communication Protocols


    Declines or Exceptions

    All requests for temporary changes or exceptions to the MCC, single purchase limit or monthly credit limit will be submitted to: CreditCardServices@idoa.in.gov To prevent any unnecessary declines in the future review your card holder information and make necessary strategic change requests

    Emergency Requests

    All requests for emergency temporary changes or exceptions to the MCC, single purchase limit or monthly credit limit must be submitted to: CreditCardServices@idoa.in.gov The request must contain the word "EMERGENCY" in the subject line in order to be processed


    Applications & Requests

    New Application Requests

    All new applications should be submitted to CreditCardServices@idoa.in.gov and will be processed on a weekly basis. Submit the original applications to IDOA prior to the request submission to JP Morgan-Chase.
     

    Forms & Applications
  • Master Card Application & PeopleSoft Data Collection | (.xls)
  • Application for P/T State Credit Card | SF 54698  
  • P/T Cardholder Disclosure Acknowledgement | SF 55784
  • Procurement Card Requests Only
  • PCard Cardholder Agreement | SF 54700
  • Travel Card Requests Only
  • TCard Cardholder Agreement | SF 54699

  • Agency Program Administrator Program Documents

  • Agency Program Mgmt. Plan Template | (.doc)  
  • Hierarchy | (.xls)
  • Discipline Form | (.doc)
  • PNET4 Transition Presentation (.ppt) (state employees only)
  • Procurement Card Agency Operating Agreement Form | SF 54703 
  • Travel Card Agency Operating Agreement | SF 54696

  • Resource Documents & Helpful Links

  • Food Circular | (.pdf) (for state employees only)
  • JP Morgan Dispute Form | (.doc)
  • JP Morgan Central Bill Set-up Form | (.doc)
  • Travel Card Termination Form (.doc)
  • Travel Program Management Plan | (.doc)
  • Receipt Retention AOS Agency Agreement | SF 54809
  • P/T Card Missing Receipt Record | SF 53879

  • When searching the IARA website for a State Form:
    Click on the gray button that says “State Employee Login”, enter your user name, password and domain and click “ok”, when the search page comes up enter the State Form number in the field and click “search”.