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Provider Eligibility Checklist
Individual providers will be required to provide an active professional license along with any other certifications they may hold to verify their ability to provide the services they have indicated on their application.
Business Entities will be required to submit the follow with their application:
- Proof of business registration in Indiana
- Copy of business license, articles of incorporation, LLC documentation, non-profit charter, etc.
- Proof of all accreditations that they may hold upon application
- List of all employed providers with the following:
- Employee full, legal name
- Employee Certification and/or Professional License Number(s)
- Employee National Provider Identifier (NPI) number (if applicable)
Additionally, businesses with multiple service locations must submit separate applications for each location.
Qualified Schools will be required to provide the following with their application:
- Proof of accreditation
- State Accreditation
- Third-Party Accreditation:
- Accrediting Association of Seventh-day Adventists Schools, Colleges, and Universities (AASDAS)
- American Association of Christian Schools (AACS)
- Association of Christian Schools International (ACSI)
- Christian Schools International (CSI)
- Independent Schools Association of the Central States (ISACS)
- International Christian Accrediting Association (ICAA)
- National Lutheran Schools Accreditation (NLSA)
- Cognia/AdvancED
- Accrediting Commission for Schools Western Association of Schools and Colleges (ACSWASC)
- Association of Classical and Christian Schools (ACCS)
- School Identification (ID) number
- Copy of tuition & fee schedule
- Copy of discount policy
They will also need to designate a single person to act as a representative during the application process.
Public and Charter schools that would like to offer individual courses, programs, or extracurricular activities will be required to provide their school number upon application.
*Students may not be enrolled in the public school or public charter school as a full time student
Required Documentation
- Individual Tutor/Teaching Service Professional
An individual tutor must hold one of the following:
- A current, valid Indiana teaching certificate for the subject or grade level
- A Baccalaureate or graduate degree in Math, Reading, English, STEM focus or Elementary Education
- Provide documentation from school corporation or business documenting that you are or have worked as tutor/teaching service for a minimum of 2 years.
All ESA approved Tutors/Teaching Service Professionals will need to provide the current billing rate for services provided.
- Paraprofessional or Educational Aide
An Paraprofessional must hold one of the following:
- Two -year college degree
- Passed a ParaPro Assessment
- Child Development Associate Credentials (CDA)
- Completed LEA required professional development training modules
- Provide documentation from school corporation or business documenting that you are or have worked as paraprofessional for a minimum of 2 years.
For more information on how to become a paraprofessional please click here.
All ESA approved paraprofessionals will need to provide the current billing rate for services provided.
Types of Providers and Qualified Expenses
Provider FAQs
- Should I apply as a business or an individual?
If you have a business with employees and you plan to invoice families for services those employees provide, apply as a business entity. If you are an individual with a business that is licensed in the state of Indiana and do not currently have employees but plan on hiring in the future, apply as a business entity. Individuals who are providing services not in accordance with a business should apply as an individual. Ask yourself, "Do I work for a business that has an LLC or articles of incorporation or do I provide services under my own license?". If you provide services under your own license, apply as an individual.
- How do I become an Indiana ESA provider? Are there any requirements or costs?
Providers wishing to accept payments from scholarship accounts must submit an application to the Treasurer of State’s office. Each applicant may be asked to provide proof of accreditation, licensure, certification or any other supporting documentation. There are no costs associated with application.
- How does the payment process work?
Upon application approval, you will be sent a link to register for a ClassWallet account. ClassWallet is the ESA financial management platform where students will be able to pay you utilizing their ESA scholarship funds. ClassWallet registration involves linking a bank account. This process can take a few days due to the micro-deposit verification step. More information about account registration can be found here: https://classwallet.my.site.com/classwallet/s/article/Link-bank-account-DirectPay-Vendors
All ESA payments will be made in arrears, after services have been provided. Once services are rendered to an ESA student, providers will produce an invoice for the student. The family is responsible for taking that invoice and uploading it into ClassWallet, where they will select the provider and indicate how much the invoice is for. An ESA Account Specialist will verify the information on the invoice matches with what was submitted to ClassWallet. If everything is matching, the invoice will be approved and both the family and the provider will be sent a notification. Within 7-10 business days, providers will see the funds from the invoice deposited into the bank account registered with ClassWallet. If their is a discrepancy with the submitted invoice, an ESA Account Specialist will reach out to the provider to resolve the issue.
- Are there are any restrictions on how much I am able to charge for a service provided to an ESA student?
No. The ESA Office will not dictate what an individual, business, or school can charge for a specific service or program. Those decisions are left up to the inidivudal entity to decide. The only stipulation the ESA Office is responsible for ensuring is that ESA students are not charged more for the same services as a simialrily situationed non-ESA student.
- What documentation is required during the application?
Documentation required will vary by the type of service provided but generally, we will need to see a business license as well as any certifications or licensure associated with the service being provided (Ex. BCBA certification for those providing Autism therapy).
- Can families use other methods of payments?
If a student has a remaining balance to a provider after all ESA funds have been used, the balance may be paid through another payment method. Families may also choose to pay tuition and fees by other means and use ESA for other qualified expenses. Families are responsible for any leftover balance after ESA funds are used.
- What are the reporting or administrative responsibilities associated with participating in this program?
After your application has been approved and you have verified your bank account with ClassWallet, other than providing invoices to ESA students in an accurate and timely manner, there are no additional reporting or administrative responsibilities associated with participation in ESA.
ClassWallet FAQs
- What is ClassWallet?
ClassWallet is the financial management platform for the Education Scholarship Account program. Parents will utilize ClassWallet to pay providers for services recieved. Providers will register their bank account information to recieve payment from ESA students.
- How do I contact ClassWallet?
You can access FAQs, view on-demand videos and chat with a live support member here.
ClassWallet can be reached at 1-877-969-5536 or via email at help@classwallet.com.
Customer service hours are Monday through Friday from 8am to 8pm EST and Saturday from 10am to 4pm EST.
- Are there any additional resources or tutorials?
Learn more about the basics of ClassWallet at http://classwallet.com/schoolchoice/ or watch a 3-minute overview video.
Please note, this video represents a broad overview and is not indicative of all the services that will be available through ClassWallet for Indiana's ESA.
- Does ClassWallet have to issue a 1099-K to DirectPay vendors?
Yes, they do, provided your organization exceeded the transaction and volume thresholds prescribed by the IRS.
According to the IRS, a Third Party Settlement Organization (TPSO) must file Form 1099-K for payments made in settlement of reportable payment transactions for each calendar year. ClassWallet is a TPSO.
A TPSO is required to report any information concerning third-party network transactions of any participating payee only if for the calendar year:- The gross amount of total reportable payment transactions exceeds $20,000, and
- The total number of such transactions exceeds 200.
If your company exceeds both thresholds in the calendar year, ClassWallet will send you a 1099-K form by January 31st.
For more information, you can visit the IRS website at About Form 1099-K, Payment Card and Third Party Network Transactions | Internal Revenue Service (irs.gov) - What are ClassWallet's Terms of Service?
ClassWallet requires providers to agree to their Terms of Service before their account can be created. Please click here to access a copy of the Terms of Service: https://classwallet.my.site.com/classwallet/s/article/What-are-the-Terms-of-Service-Agreement-when-I-sign-up-as-Direct-Pay
For additional information, please send us an email!
