Hiring Process

The best candidates are hard to find, hard to lock in and hard to keep. Nearly half of offer recipients are simultaneously considering two other offers, which means timing is critical. We strongly recommend all hiring managers follow this State of Indiana Hiring Process Timeline. Bookmark this page and refer to it whenever you’re starting the hiring process.

State of Indiana Hiring Process Timeline

1	Create Requisition	Create a requisition within SuccessFactors that the agency’s recruiter and field HR team will approve before posting. If you’re organizing a hiring panel, use this information to help keep yourself on track and familiarize yourself with appropriate terminology.
Days 1-14
2	Screen	Review candidates that appear in your “screen” bucket every day. Refer to the Hiring Process Guide - Start to Finish for pointers on reviewing applications.

3	Short List & Disposition	Short list your top candidates and Disposition the others. Familiarize yourself with resources like employee benefits, core values, and the compensation calculator to prepare for the interview. Create effective interview questions and know which questions to avoid.

4	Individual Interviews	Phone screen short-listed candidates to see which you want to formally interview. Schedule interviews and confirm necessary details with candidates. Requisitions are posted for 14 days, but as the hiring manager you should interview candidates before the posting closes.

5	Panel Interviews	Review the hiring panel structures. Refer to the Application Review Guide for evaluating candidates and update your notes on candidates in SuccessFactors.

6	Contact Candidate	Select a final candidate and dispositions all others. Contact the final candidate to extend to them a contingent offer.
Days 15-20
7	Initiate Pre-Hire	Move the candidate to the “Initiate Pre-Hire” bucket and a member of the agency HR team will start the pre-hire processing.

8	Pre-Hire Checks	HR sends offer details through the Compensation & Classification Review (CCR) for review/approval and HR initiates the Barada Background Check as well as the INSPD employment and education verifications. For Information about a specific Adverse Action process, please reach out to a member of your Field HR team.

9	Final Offer	Extend a final offer and confirm the start date. A member of the agency HR team will generate and send a formal offer letter.

Target Time to Hire Metrics = 20 Days

Days 1-10

Steps 1-4

Hiring Managers screen, shortlist and interview during this time.

Days 11-14

Step 5
Interviews are wrapping up. The Hiring Manager selects a final candidate and extends a contingent offer.

Days 15-17

Steps 6-7

HR submits an offer approval and launches background check/ verifications.

Days 18-20

Step 8

The Hiring Manager extends a final verbal offer, HR sends a formal offer letter and the hire is initiated in SuccessFactors.

Hiring Process

State of Indiana Hiring Process Timeline

1

Create Requisition

Days 1-14

2

Screen

3

Short List & Disposition

4

Individual Interviews

5

Panel Interviews

6

Contact Candidate

Days 15-20

7

InitiatePre-Hire

8

Pre-Hire Checks

9

FinalOffer

Target Time to Hire Metrics = 20 Days

Create
Requisition

Individual
Interviews

Panel
Interviews

Contact
Candidate

Initiate
Pre-Hire

Pre-Hire
Checks

Final
Offer