Information and attachments related to Ryan White HIV/AIDS Program (RWHAP) Part B data collection and analysis is coming soon!
Ryan White Part B Services and Service Units
Subrecipients collect data on services provided to clients through certain defined subservices and services units. This allows ISDH HSP to monitor service delivery statewide. A table is available to help clarify Ryan White Part B services and service units by ISDH funded service category. Download the table here.
Interim Data Reporting Requirements
Your quick guide to interim data reporting for your RWHAP Part B funding. For the time being, subrecipients are expected to collect:
- Client Name,
- Date of Birth,
- Name of service received including date of service
- Interim data collection tool (MS Excel)
For information on service category definitions and service standards, visit our Program and Administrative page. For information on Federal expectations and resources, visit the Technical Assistance and Resources page.
Ryan White Services Report (RSR)
What is the RSR?
The RSR is an annual federal submission required of all Ryan White funded agencies. All agencies that receive Ryan White HIV/AIDS funding from ISDH are required to complete an RSR. Agencies, also referred to as subrecipients, must complete the Provider Report and submit a client-level data XML file into the RSR Web System.
When is the RSR Due?
For the 2019 RSR (the one on which you are currently working), here are the key timelines.
- January 21 - Final data for calendar year 1/1/2019-12/31/2019
- MCPHD-entered into CAREWare
- ISDH-Excel sheets securely submitted
- February 10 – Providers start Provider Report
- February 28 – ISDH and MCPHD upload client-level data files and zip code files for providers
- March 13 – Providers complete Provider Report and review of client level data including entering validation comments
- March 20 – ISDH and MCPHD provides feedback regarding any needed changes
- March 24 – Submission of Provider Reports
Who Can You Call If You Have Questions?
Traci Johnson, the Ryan White Services Manager, is the main point of contact for the RSR. If you have any questions, please contact her at TJohnson@isdh.IN.gov.
If you are a site funded by both ISDH and the Marion County Public Health Department and have questions about your services or data from MCPHD, please contact Porta Duff at Pduff@MarionHealth.org or Jill Carr at Jcarr@MarionHealth.org (CAREWare/data).
There are multiple resources available to assist you in completing the RSR. The TargetHIV website is the main website for Ryan White HIV/AIDS Program training and technical assistance materials. In addition, ISDH has also developed some resources for local use.
- Ryan White HIV/AIDS Program Services Report (RSR) Cross-Part TA Webinar – This webinar provides an overview of the RSR including what it is, why it is collected, what agencies have to do for the RSR and who to contact if you have questions.
- How To Register in the RSR Web System – The RSR web system is the web-based application in which you report the RSR. If you are new to the RSR or you have changed agencies since you last worked on the RSR, you will need to register. ISDH has developed detailed instructions to assist you in registering in the web system.
- ISDH has developed agency-specific instructions that lists the services for which your agency is funded, your agency’s registration code (needed to register in the RSR web system) and a checklist to help you complete the RSR. These have been emailed to agencies, but if you need to have them resent, please contact Traci Johnson.
- Biweekly RSR emails – These emails have been developed to provide you with reminders, frequently asked questions and late-breaking items about the RSR.
- RSR Instruction Manual –The RSR Instruction Manual provides an explanation of reporting requirements, definitions of required data, and instructions about how to complete the RSR.
- RSR Validations –RSR validation checks look for consistency and accuracy in your data to improve your data quality. The Annual RSR Data Validation Messages document provides information on the data validations. Data element numbers allow you to reference between this document and the RSR Instruction Manual. The RSR in Focus: Data Validations for Client Level Data provides a summary of RSR validation checks initiated upon upload of a client level data report.
- RSR Upload Completeness Report – The Upload Completeness Report aggregates the data that are in the client-level data xml file so that they can be easily reviewed. The percentage of missing data is also listed. The RSR in Focus: How to Use the RSR Upload Completeness Report document provides information on how to use the Upload Completeness Report (UCR) that becomes available in the Ryan White Services Report (RSR) Web System once client level data is uploaded.
- RSR The Basics Webinar – This webinar provides an overview of the RSR terminology.
- Completing the Provider Report Webinar – This webinar features step-by-step instructions on how to complete the 2019 RSR Provider Report, including uploading client-level data, modifying service delivery sites and addressing alerts and warnings in the RSR web system.
- RSR Technical Assistance Brochure – This brochure lists all of the available federally-funded technical assistance resources for the RSR as well as the areas in which they can provide assistance.
HIV Services Program (HSP) Contact Information
You can access our staff by calling 866-588-4948 and select option #1 or by emailing HSProgram@isdh.in.gov.