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Motor Carrier Services Notices

Effective March 31, 2020, and in support of Governor Eric Holcomb’s Executive Order 20-02 declaring a public health disaster emergency in Indiana due to COVID-19, DOR has waived several Motor Carrier Services requirements.

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Effective May 20, 2020, motor carrier customers can begin scheduling appointments for the MCS customer walk-in center for service starting May 26. Service is available by appointment only.

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Special OSOW Permit for COVID-19 Response

On April 9, the Indiana Department of Transportation (INDOT) issued a revised letter serving as a special overweight vehicle permit in response to the need for emergency preparedness and relief supplies/services as a result of COVID-19.  

The new version of the permit restricts the size and weight of the vehicles to legal dimensions and 90,000lbs GVW.  Haulers will be required to contact the DOR to obtain the permit. More information and guidelines are contained in the permit letter which must be kept in the permitted vehicle at all times. The permit is not valid after May 9. 

To receive a permit letter, contact DOR's Oversize/Overweight (OSOW) team at (317) 615-7320 or email indianaOSW@dor.in.gov.

Electronic Logging Devices

The federally mandated electronic logging device (ELD) rule makes tracking, managing and sharing driving records with law enforcement more straightforward and faster. However, most ELDs fall short when it comes to paying and documenting fuel taxes and IRP. See DOR’s guidance on ELDs and audit tips to help ensure you keep accurate records.


International Registration Plan (IRP)
Large and medium fleets can now upload renewal information for faster and more accurate processing. Please see the following video and instruction guides before your next transaction. More information is available after login

IRP Late Payment Penalty:

  • A penalty of ten percent will apply to any IRP renewal paid after the payment due date (see schedule below).
  • The ten percent penalty is added to the total Indiana renewal fees.
  • To avoid paying the penalty, you can:
    • Mail your payment to 7811 Milhouse Rd., Indianapolis, IN 46241 (must be postmarked on or before the due date).
    • Pay online through DORpay (must be made before midnight of the due date).
    • Visit the Motor Carrier Office at 7811 Milhouse Rd., Indianapolis, IN 46241 to make a payment (must be made before 4:30 p.m. on the due date).

Renewal Schedule:

  • The renewals will be mailed 60 days prior to the payment due date.
  • The renewals must be received 30 days prior to the payment due date to allow for the preparation of the billing.
Registration Month Processing Deadline
for IRP Renewals
IRP Payment
Due Date
Cab Card
Enforcement Date
January Nov. 28 Dec. 15 Jan. 1
February Dec. 28 Jan. 15 Feb. 1
March Jan. 28 Feb. 15 March 1
April Feb. 28 March 15 April 1
May March 28 April 15 May 1
June April 28 May 15 June 1
July May 28 June 15 July 1
August June 28 July 15 Aug. 1
September July 28 Aug. 15 Sept. 1
October Aug. 28 Sept.15 Oct. 1
November Sept. 28 Oct. 15 Nov. 1
December Oct. 28 Nov. 15 Dec. 1

Reporting Period:

The reporting period for October, November, and December month renewals is July 1 through June 30 of the current year. For more information, review the IRP Handbook.


Permit Processing Times

As a result of the increase in manual routings due to road construction, oversize/overweight (OSW) processing times may be longer than expected. Estimated current processing times are available on the permit application system after login. Learn more about reducing the chances of your permit being delayed or rejected.

Texting While Driving

It is unlawful to type, transmit, or read text messages on a communication device while driving in the State of Indiana. Violators will face a maximum fine of $500.

Sealed Ocean Container Permit

A permit that is issued for a sealed ocean container is valid for one year. Once the driver has paid $800 for the permit, he or she must follow the below provisions:

  1. The container is sealed at the place of origin and has not been opened except by an agent of the federal government that may inspect the contents; and
  2. Being transported to and from a distribution facility.
  3. Ocean containers cannot exceed 53 feet (trailer and load length) in length with a tractor-trailer hook-up, 60 feet overall in length with a truck-trailer hook up, 8 feet 6 inches wide and 13 feet 6 inches overall height and 95,000 pounds.

The carrier must complete a form M-233 to request the sealed ocean container permit. Once completed, the carrier must fax the form to (317) 615-7241. If a carrier has more than one truck that will move these containers, a permit must be ordered for each truck.

If you have any questions, you may contact DOR at (317) 615-7320.

Web-based Permitting System

 Some of the highlights include:

  • You have 24-hour access, allowing you to submit permit requests anytime, day or night.
  • You can obtain a permit immediately if you select a route from a predetermined list and your vehicle and load are within the dimensions of the route.
  • If you do not select a route from a predetermined list, our analysts will review your permit application during business hours and will respond immediately and electronically.
  • You can print the permit, save it to your hard drive, or fax it to another location.
  • Every carrier will need to have a system-generated permit in their vehicle: no handwritten permits will be allowed.
  • You are no longer able to order permits from our office over the telephone.

Visit MCS's frequently asked questions for more information about permits, or you can e-mail OSW services.

Fuel Taxes - IFTA/MCFT

Texting While Driving

It is unlawful to type, transmit, or read text messages on a communication device while driving in the State of Indiana. Violators will face a maximum fine of $500.

Sales Tax

Public transportation has sales tax exemptions?

Base Plate Registration

The Indiana Department of Revenue’s Motor Carrier Services Division has responsibility for base plate registrations for companies with 25 or more commercial vehicles weighing 26,001 lbs. or more.

USDOT and UCR Services

Biennial Updates

Federal Motor Carrier Safety Administration (FMCSA) requires all entities under its jurisdiction to update their information every two years. You are required to provide this update every two years even if your company has not changed its information, has ceased interstate operations since the last update, or is no longer in business and you did not notify FMCSA. You now have a filing schedule when to update your MCS150 form.

Texting While Driving

It is unlawful to type, transmit, or read text messages on a communication device while driving in the State of Indiana. Violators will face a maximum fine of $500.

Renewal Notice for 2019 Unified Carrier Registration (UCR)

Register conveniently and securely 24/7 for UCR’s new online portal at www.ucr.gov.

Enforcement for 2019 UCR period has been delayed until April 30, 2019.

If you have questions or for system support, call 1-833-UCR-Plan or email at helpdesk@ucr.gov.

Intrastate Passenger Authority Permit Process

Get step-by-step instructions on how to apply for a permanent, temporary and emergency temporary permits to become a legal passenger or household goods carrier in Indiana and across state lines. More...

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