Resources for Sub-recipients of Federal Funds
INDOT monitors the compliance of all subrecipients of federal funds. This means that if you receive and federal funding from INDOT, whether through a contract to perform work or provide professional services or as part of a grant or award for your community, INDOT is required to ensure you are in compliance with Title VI & ADA (Nondiscrimination & Accessibility) Requirements. Our goal in monitoring our subrecipients is to provide sufficient training, tools and resources to make compliance efforts manageable and easier for our subrecipients as we work together to improve our Indiana communities by constructing roads, bridges, highways, and pedestrian facilities across the State.
Information related to training opportunities as well as tools, templates and resources can be found below.
These tools are intended to provide technical assistance to INDOT subrecipients regarding their responsibilities under Title VI. They are resources to be tailored to fit your community’s needs and using these resources does not guarantee compliance, constitute legal advice or prevent liability. Communities are encouraged to work with counsel to ensure their compliance efforts meet the federal requirements.
- Subrecipient technical assistance tool
- Sample Nondiscrimination Policy Statement
- Assurances of Nondiscrimination
- Bid Solicitation Language
- Sample Complaint Policy
- Sample Complaint Form
- Sample Complaint Log
- Title VI Implementation Plan Template
- Sample Training Materials / Powerpoint Template
Training & Virtual Office Hours
All Recipients of federal funds, directly or indirectly as subrecipients, are required to comply with Title VI. For communities (Cities, Towns, Counties, etc.), this includes developing a Title VI Implementation Plan and an Annual Goals & Accomplishments Report. INDOT is required to ensure communities are in compliance with Title VI requirements before awarding funds for local projects. Training is provided and we require our subrecipient’s Title VI Coordinators to receive regular Title VI training at a minimum of every 2-3 years. Requirements change and it is your responsibility to ensure you stay current and up to date with the requirements. You may attend training sessions as often as you like.There is no charge for training but space is limited for in person attendance.
INDOT provides in-person Title VI and ADA training opportunities in each INDOT district throughout the year. We are now offering virtual training opportunities limited to 20 attendees per session in addition to and sometimes contemporaneously with our in-person sessions. Please note, however, that technical difficulties with our virtual sessions may occur and while we will do our best to address them, results cannot be guaranteed. Our training modules and handouts are also available below. To register for in-person and virtual training opportunities, please follow the links below.
- For all training opportunities, please download the subrecipient technical assistance tool
- Title VI & ADA Training & Public Meeting in Vincennes for City, Town & County Coordinators
- July 26, 2017
- 2:00 pm at the INDOT Vincennes District - 3650 Old US Hwy 41, Vincennes, IN 47591, Subdistrict Conference Room
- 4:00 pm Title VI & ADA Coordinator’s Association Meeting
- 5:30- 7:30 pm INDOT CAWG Public Meeting: Come talk to INDOT staff about pedestrian projects in this district and provide input on our own ADA Transition Plan
- Registrations for training will be provided by July 1, 2017. There will be plenty of space available! Please plan to join us.
- 2017 Annual Title VI & ADA Summit for Indiana Communities
- Thank you for attending the 2017 Annual INDOT Title VI and ADA Summit! Your participation helps make not only this event successful, but ensures Indiana’s communities, as a whole, are moving forward and improving their inclusiveness and accessibility. If you were not able to attend in person or online, the presentations were recorded and are being uploaded below, together with the power point presentations, several of which were too large to email. Feel free to download the presentations and to share the recorded presentations with others who may benefit from them. We look forward to seeing everyone back again next year.
- Recorded Presentations from Title VI Day (Thursday, May 25, 2017)
- Presentation Materials from Title VI Day
- Recorded Presentations from ADA Day (Friday, May 26, 2017)
- Presentation Materials from ADA Day
- Upcoming VIRTUAL (Web-Based) Live Training Opportunities
- Online (follow at your own pace) Training Materials *CERTIFICATION REQUIRED*
- Overview of Nondiscrimination & Accessibility Requirements for Subrecipients
- Title VI Compliance for Subrecipients
- INDOT's Subrecipient Monitoring & Compliance Practices
- Accessibility Compliance for Subrecipients
- These power point presentations may be downloaded and viewed at your own pace. They are an excellent way to refresh your understanding of the requirements, but may not be sufficient as an initial introduction to Title VI & ADA requirements.
*If you chose to use these materials to receive your Title VI Training, firstname.lastname@example.org and submit any questions you have with your certification so that we can record your participation. Failure to do so may result in our records indicating a deficiency.
Virtual Office Hours for Q&A:
Additional questions or concerns can be addressed by participating in our virtual office hours on the Third Wednesday of most months as follows: (2017 program year dates listed below)
- April 19, 2017 at 10:00 am EST
- May 17, 2017 at 10:00 am EST
- June 21, 2017 at 10:00 am EST
- July 19, 2017 at 10:00 am EST
- August 16, 2017 at 10:00 am EST
- September 20, 2017 at 10:00 am EST
The dial-in information for these office hours is as follows:
Call in toll free: 1-877-422-1931
Conference Code: 169 932 3916
If you are having difficulty calling in during these hours, please email Erin Hall at Ehall2@INDOT.IN.gov
Links to additional Resources
Indiana Title VI & ADA Coordinator’s Association http://www.citiesandtowns.org/ada
IACT has a new affiliate group, the Indiana ADA Coordinators Association, which offers training regarding Americans with Disabilities Act (ADA) matters, transition plans, Title VI, Section 504 and much more.
Please also consider the following resources:
Prohibition of Discrimination on the Basis of Sex (23 USC 324)
Prohibits discrimination based on sex in any program or activity receiving federal financial assistance and provides that the provision shall be enforced through agency provisions and rules similar to those used to enforce Title VI of the Civil Rights Act of 1964 in addition to any other legal remedies available.
Age Discrimination Act of 1975 (42 USC 6101-6107)
Prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance.
Limited English Proficiency (LEP)
Pursuant to Executive Order 13166, INDOT must take reasonable steps to ensure meaningful access to its services to persons who have a limited ability to read, speak, write or understand English. LEP persons may be entitled to language assistance.
Environmental Justice (EJ)
Under Executive Order 12898, INDOT must administer and implement its programs, policies and activities that affect human health or the environment so as to identify and avoid "disproportionately high and adverse" effects on minority and low-income populations while ensuring that minority and low-income populations receive an equitable distribution of the benefits.
Frequently Asked Questions