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Compliance and Technical Assistance Program

CTAP > How to Notify IDEM that Your Business is Closing How to Notify IDEM that Your Business is Closing

To notify the Indiana Department of Environmental Management (IDEM) that your business is closing, please see the information specific to your facility or permit type below, organized by IDEM's Air, Water, and Land programs. A brief summary of the closing requirements, the process to follow, and contact information is also included. If you have other questions, please contact the Compliance and Technical Assistance Program (CTAP) at (800) 988-7901.

Air

Any facility with an air permit must submit the Air Permit Application Cover Sheet and General Source Data GSD-01 forms (available on the IDEM Forms page) to the Permits Branch in the Office of Air Quality (OAQ) to formally request revocation of the air permit or notify that business is transferring to new ownership. The Coversheet and GSD-01 should be accompanied by a letter with the new owner of the business or dates when operations will cease and when equipment is expected to be removed. OAQ may conduct an inspection to verify operations have ceased, but an inspection is not required. Annual compliance reports, quarterly deviation reports, and semi-annual reports required by the air permit will continue to be required until the facility receives a notice from IDEM that the business ownership has been transferred or revocation of the air permit.

Contact the Permits Branch at (317) 233-2629 if you have questions. The mailing address is:

Indiana Department of Environmental Management
Office of Air Quality - Permits Branch
100 N. Senate Ave.
Mail Code 61-53 IGCN 1003
Indianapolis, IN 46204-2251

Water

Rule 6 Permit for Stormwater

Any facility with a Rule 6 permit should submit a Notice of Termination/Exclusion (NOT/E) Letter - State Form 54087 (available on the IDEM Forms page) to the Wetlands and Storm Water Section in the Office of Water Quality (OWQ). An inspection will be conducted to ensure industrial activities have ceased and industrial materials have been removed from contact with storm water run-off.

Contact the Wetlands and Stormwater Section at (317) 234-5029 if you have questions.

The mailing address is:
Indiana Department of Environmental Management
Office of Water Quality - Wetlands and Stormwater Section
100 N. Senate Ave.
Mail Code 65-42 IGCN 1255
Indianapolis, IN 46204-2251

Drinking Water Systems

Drinking water systems should send a written letter to the Compliance Section of the Drinking Water Branch of OWQ. A field inspector will verify the system no longer meets the definition of a public water system and then IDEM will inactivate the system in the drinking water database.

Contact the Compliance Section of the Drinking Water Branch at (317) 234-7426 if you have questions. The mailing address is:

Indiana Department of Environmental Management
Office of Water Quality – Drinking Water Branch
100 N. Senate Ave.
Mail Code 66-34
Indianapolis, IN 46204-2251

Wastewater Permits

Facilities should send a written letter to request termination or transfer, the specific permit to be terminated or transferred, and if to be terminated, the reason why the permit should be terminated (going out of business, completion of project, connection to municipal sanitary sewer system, etc.). Field staff will verify that discharge has ceased before granting the request to terminate the permit. MMR/DMR reports are required to be submitted until the permit termination or transfer is received.

Contact the Permits Branch at (317) 232-8631 if you have questions. The mailing address is:

Indiana Department of Environmental Management
Office of Water Quality – Permits Branch
Mail Code 65-42 IGCN 1255
Indianapolis, IN 46204-2251

Significant Water Withdraw Reporting

A "significant water withdrawal facility" is defined in the act to mean "the water withdrawal facilities of a person that, in the aggregate from all sources and by all methods, has the capability of withdrawing more than one hundred thousand (100,000) gallons of ground water, surface water, or ground and surface water combined in one (1) day".

The owner of a SWWF must also report annual water use within three (3) months after the end of each calendar year. If the facility will be removing the wells and no longer have the classification of a significant water withdraw facility or has questions, contact the Section at (317) 232-4160 or toll free at (877) 928-3755.

Land

Any hazardous waste generator, transporter, etc., with an EPA RCRA ID number.

Use the IDEM Hazardous Waste Handler ID Form to notify IDEM of business closing. For the form, contact IDEM via phone at (317) 234-0428.

Treatment, Storage, and/or Disposal (TSDs) Facilities

TSDs are required to notify IDEM in writing 45-60 days in advance (time depends on the type of hazardous waste management unit that it is closing). Facilities must close any permitted units according to an approved closure and post-closure plan. TSDs also must complete the IDEM Hazardous Waste Handler ID Form.

Contact the Permits Branch in the Office of Land Quality (OLQ) at (317) 232-3242 if you have questions. The mailing address is:

Indiana Department of Environmental Management
Office of Land Quality – Permits Branch
100 N. Senate Ave.
Mail Code 65-45 IGCN 1101
Indianapolis, Indiana 46204

Waste Tire Storage Facilities and Processors

Send a written letter informing IDEM of your intent to close to the Permits Branch of OLQ. An inspector will verify operations have ceased and all debris has been removed. IDEM will respond in writing that closure is complete and you can then drop financial assurance for your facility.

Contact the Permits Branch in OLQ at (317) 232-0066 if you have questions. The mailing address is:

Indiana Department of Environmental Management
Office of Land Quality – Permits Branch
100 N. Senate Ave.
Mail Code 65-45 IGCN 1101
Indianapolis, IN 46204-2251

Solid Waste Landfills and Restricted Waste Sites

Contact your solid waste permit manager (assigned by county). Facilities must follow approved closure and post-closure plans. Either 10 or 30 years of post-closure monitoring may be required.

Contact the Permits Branch in OLQ at (317) 232-7200 if you have questions.

Septage Haulers

Septage Haulers are required to notify IDEM in writing 30 days in advance that the facility is to be closed. Closure must be completed 120 days after notification and the business must send a closure certification within 30 days.

Contact the Permits Branch in OLQ at (317) 232-8731 if you have questions. The mailing address is:

Indiana Department of Environmental Management
Office of Land Quality – Permits Branch
100 N. Senate Ave.
Mail Code 65-45 IGCN 1101
Indianapolis, Indiana 46204

Confined Feeding Operations (CFOs) and Concentrated Animal Feeding Operations (CAFOs)

CFOs should complete the CFO Request for Approval Voidance - State Form 49827.

CAFOs should complete the CAFO Removal from NPDES CAFO Program form - State Form 55055 and submit it to OLQ. An inspection may be conducted to confirm that operations have ceased.

If CFOs/CAFOs (CFO-sized or CAFO-sized) want to submit for a partial closure, the Facility Change Notification form – State Form 50209 is required to be submitted.

If CAFOs holding a National Pollutant Discharge Elimination System (NPDES) Individual CAFO permit want to submit for a partial closure, the CAFO Closure of Manure, Litter and Process Wastewater Storage Structures form - State Form 51913 is required to be submitted.

A CFO or CAFO holding an NPDES Individual CAFO permit is required to submit the CFO Closure Certification form - State Form 55054 within 30 days of closure.

Contact the CFO/CAFO Permitting Section in OLQ at (317) 232-4473 or (317) 232-8736 if you have any questions. The mailing address is:

Indiana Department of Environmental Management
Office of Land Quality – Confined Feeding Program
100 N. Senate Ave.
Mail Code 65-45 IGCN 1101
Indianapolis, Indiana 46204

Underground Storage Tanks (USTs)

To close USTs, the owner must use the Notification for Underground Storage Tanks form - 45223 to notify IDEM of the UST closure 30 days before tank closure activity is performed. For removal and in-place closure of USTs, owners must notify the Department of Fire and Building Safety (DFBS) in addition to IDEM. Owners must also call the IDEM UST Program, the DFBS, and the local fire department 14 days in advance of intended removal date.

Transferring tanks: The new owner must use the Notification for Underground Storage Tanks Form to notify IDEM of the new tank owner's name and billing address.

If you have any questions, contact the UST Section at (317) 232-8854 or DFBS at (317) 232-2222. The mailing address is:

Indiana Department of Environmental Management
Office of Land Quality – UST Program
Mail Code 67-01
100 N. Senate Ave.
Indianapolis, IN 46204-2251

Aboveground Storage Tanks (ASTs)

AST owners do not need to notify IDEM or the Office of the State Fire Marshal (OSFM) they are closing, but they must follow the 2008 Indiana Fire Code, Section 3404.2.14. For disposal options, call your local Solid Waste Management District.

Contact the OSFM at (317) 233-5341 if you have any questions.

SARA - Right to Know Act Reporting

  • Tier II/Chemical Inventory Reporting/SARA 312: The facility is responsible for submitting an annual chemical inventory report if they exceeded a threshold quantity for any chemicals stored on site should the facility continue to operate after December of a reporting year. Should the facility cease operations prior to the end of a reporting year, they will need to submit the SARA 311 Form and Facility Update Information Form indicating that hazardous chemicals are no longer stored onsite. The SARA 311 Form must be submitted through the RSP (Regulatory Services Portal). The Facility Update Information Form must be requested from the OLQ Tier II Coordinator by calling (317) 234-3478 or by email (olqdataservices at idem.in.gov). The request needs to include the facility name, address, contact person, and Facility ID number.
  • TRI/Chemical Usage Reports/SARA 313: The facility is responsible for continuing to submit chemical usage report if they exceeded a threshold quantity for processing or otherwise use of a chemical on site. In the comments section of the report, it is advised to note the last production date for the facility.

Annual Manifest Reporting and/ or Hazardous Waste Biennial report

The facility is responsible for submitting the final annual manifest report or biennial manifest report if they were classified as a large quantity or small quantity generator in any month during the year.