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The Indiana State Archives will offer training for state and local government on methods to protect government documents and Hoosiers' essential records before, during, and after disasters. Essential records, including emergency plans, deeds, and medical and payroll records are those that are needed to rapidly restore government services, protect critical infrastructure, and protect the health and safety of residents. In the aftermath of the incident, essential records may include historical records necessary to rebuild a community devastated by the disaster.
Archivists, records managers, chief information officers and technology staff, and emergency and continuity of operations (COOP) managers will be trained to identify, prioritize and assess critical records, outline an essential records plan and understand applicable federal, state and local regulations and procedures. The State Archives will first offer the "Essential Records (ER)" webinar on January 17, 19, 24, and 26 between 10:00 a.m. and noon (EST). A follow-up webinar, "Records Emergency Planning & Response (REPR)," will be held on February 7, 9, 14, and 16 also between 10:00 a.m. and noon (EST).
"Protecting against the potential loss of critical information as a result of a disaster must be an essential component of every Indiana community’s emergency preparedness plans," said Jim Corridan, State Archivist and Director of the Indiana Commission on Public Records. "These courses will help state and local officials to identify these critical resources and then ensure they are protected."
The IPER courses are approved and certified by FEMA and count toward the Local Government Archives and Records Administration Certificate offered by the National Association of Government Archives and Records Administrators (NAGARA). Those unfamiliar with basic records management concepts and terminology are encouraged to take the 90-minute self-directed course, Introduction to Records and Information Management (RIM), before enrolling in the IPER courses. It is available free of charge at www.StateArchivists.org/iper/RIM.
The training sessions are part of the Intergovernmental Preparedness for Essential Records (IPER) project, a national effort to develop and deliver training to state and local governments about how to protect essential records during emergencies. The first round of training sessions took place in October, 2011 and was a collaborative effort between the Indiana State Archives and Indiana Department of Homeland Security. The project is supported by a $2.6 million grant from the Federal Emergency Management Agency (FEMA) and administered by the Council of State Archivists (CoSA).
For more information on Indiana IPER sessions, please contact Elizabeth Hague at the Indiana State Archives at (317) 591-5222.