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Indiana Commission on Public Records

ICPR > State Archives > Collections > Aerial photographs and historic maps > Services and Fees Services and Fees

The State Archives provides access to all its collections, subject to laws regarding confidentiality and preservation of records. Consequently, certain limits have been imposed on copying. Requests must be approved and the actual photocopying done by a staff member. Photocopying subjects records to stress which accelerates their deterioration, therefore patrons are strongly encouraged to visit the Archives Reading Room to conduct their research. Due to constraints on personnel, copying will be done as time allows, but usually within the next business day.

 

Document Reproduction

All Photocopy request must be approved by the archivist on duty. Not all materials will be suitable for reproduction due to their condition or original binding. Photocopy requests will be filled on the day requested if staffing and the number of previous requests permit. It may be necessary to make arrangements to mail your copies.

Photocopies (paper)  

1-20                             .25 each

21-50 copies                .50 each

51 copies or over     $1.00 each

    Microfilm copies                       `                    

Paper copy or digital capture* by patron onto patron’s own disk or flash drive.  $1.00

*Digital captures of Microfilm images are available; however, we have only one reader-printer which allows for this process. Arrangements must be made with the archivist on staff.

Microfilm Digital Capture Emailed                 $5.00  

Additional images                                           $3.00  

Microfilm Digital Capture on CD                    $8.00

Additional images                                           $3.00                   

 

Microfilm Duplication Depending upon the collection, some microfilm may be duplicated.

 

Vesicular duplicate only                                    $40.00                  

 

Large Format Printer    Large format prints are available for land plats, microfilmed blue prints etc.      

per linear ft.                                                        $4.00

 

Photography:

Digital Photography is sometimes required for oversize items that cannot be scanned or photocopied. We use a high quality camera, however, due to the nature of the documents; we cannot always guarantee the same precision that can be obtained through actual scanning.


Digital Photography
350 JPG     $15.00
350 TIFF   $25.00
Digital Scans
Low Resolution 
........Digital File Only 300 JPG or less................ $10.00

Medium Resolution (Lowest option for detail aerial.)
........300-600 JPG or or 300 TIFF...................... $15.00
High Resolution 
........600 TIFF+ or 1200 JPG+........................... $25.00
Prints
5 x7 or 8x10 black and white 
........print only.....................................................$15.00
11x14 black and white 
........print only.....................................................$20.00
16x20 black and white 
........print only.....................................................$30.00
5x7 or 8x10 color 
........print only.....................................................$25.00
11x14 black and white 
........print only.....................................................$35.00
16x20 black and white 
........print only.....................................................$50.00
Wide Format Prints-

........$4.00 per linear foot (36" roll 20 lb paper)

Aerials

8x10 black and white aerial photo (1930's and some 1940's)
........print only.....................................$15.00

10x10 black and white aerial photo
........print only.....................................$16.00

10x10 black and white  detail aerial photo
........print only.....................................$25.00

20x20 black and white detail  aerial photo
........print only.....................................$40.00

 

Land Office Aerial prints (32"x36")

These replace the blue line prints formally available at the land office. They are digital photocopies printed on regular stock paper, not on high quality photo paper. They are scanned at 400ppi.


........paper copy print only......................$12.00

........Publication or exhibition use....... ...$25.00

The State Archives will add a $2.00 surcharge per item to the vendor's charges for any extraordinary requests (e.g., particular sized prints, color prints, special set-ups, etc.) A $5.00 surcharge will be added to requests that require the services of an outside vendor.

Use Fees

The State Archives charges a Use Fee for the use of its images in publications, exhibits, or on websites. Please consult with an archivist. This form may be downloaded here.

Research Fees:

The State Archives' staff will answer specific questions relating to particular individuals and collections, but research for Indiana residents on any one request is limited to one hour. Additional research may be conducted if time and staffing permit, but requires payment of $10.00 per half an hour. Payment, including a charge for postage and handling, must be received before materials can be mailed. Checks should be made payable to the Commission on Public Records.

Out of State patrons who request research by mail are charged at the rate of $10.00 per half hour, with a minimum charge of $10.00. This covers only the cost of the research. If any records are found, the charges for reproductions will be extra; if no records are found, the research charge is still applicable; in a letter or email, the staff will describe the resources which they consulted. Research results will only be mailed after receipt of payment.

Aerial Photograph research fees are $20.00 per half an hour for all patrons regardless of residency. Only the more recent wide format aerials from the Land Office are searchable by township, range, and section number. Patrons will need to supply the archivist with detailed maps of the area for which they are searching.

Electronic Record Index Fees are $1.20 per individual electronic record index.

Miscellaneous Fees

The State Archives charges $5.00 to certify any copy or reproduction of Archives materials.

Postage

The Archives ordinarily posts material by first class mail and charges a fee for postage and handling. Patrons can make arrangements for Federal Express or other document delivery services, if they supply their own account number for the purpose.

Questions?

E-mail the Indiana State Archives, or call (317) 591-5222.

Note:: When sending an e-mail to the Indiana State Archives, please be sure to include a very clear subject heading, i.e, Civil War, Soldier's Home, Hospital Records, Morton Telegrams, etc. E-mail without a clear subject heading may be mistaken as spam or a potential virus and be filtered out automatically. If you have not received an initial response from the Indiana State Archives within a few weeks, please resubmit your request.