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Services and Fees

Reproduction Fees:

The State Archives provides access to all its collections, subject to laws regarding confidentiality and preservation of records. Consequently, certain limits have been imposed on copying. Requests must be approved and the actual copying done by a staff member. Photocopying subjects records to stress which accelerates their deterioration, therefore patrons are strongly encouraged to visit the Archives Reading Room to conduct their research. Due to constraints on personnel, copying will be done as time allows, but usually within the next business day.

Photocopy:

Original materials:
........$.25 per copy up to 20 pages
........$.50 per copy from 21 through 50 pages
........$1.00 per copy for 50 or more copies

No limits are imposed on copying from microfilm, as the concern with preservation does not apply. The Archives' reader/printer makes copies from a variety of microforms: aperture cards, microfilm and microfiche.

Microfilm reader paper copies:
........$1.00 per page
Microfilm or Book Scanner digital copy emailed: (Dependent upon file size.)
........$5.00 per first page (additional $3.00 each)

Microfilm or Book Scanner digital copy burned to CD:
........$8.00 per page (additional $3.00 each)

Photography:

Digital Scans

Low Resolution 
........Digital File Only 300 JPG or less................ $10.00
Medium Resolution (Lowest option for detail aerial.)
........300-600 JPG or or 300 TIFF...................... $15.00
High Resolution 
........600 TIFF+ or 1200 JPG+........................... $25.00

Prints

5 x7 or 8x10 black and white 
........print only.....................................................$15.00
........with copy of digital file on CD.................$20.00
11x14 black and white 
........print only.....................................................$20.00
........with copy of digital file on CD.................$25.00
16x20 black and white 
........print only.....................................................$30.00
........with copy of digital file on CD.................$35.00
5x7 or 8x10 color 
........print only.....................................................$25.00
........with copy of digital file on CD.................$30.00
11x14 black and white 
........print only.....................................................$35.00
........with copy of digital file on CD.................$40.00
16x20 black and white 
........print only.....................................................$50.00
........with copy of digital file on CD.................$55.00
Aerials

8x10 black and white aerial photo (1930's and some 1940's)
........print only.....................................$15.00
........with file on CD ..........................$20.00

10x10 black and white aerial photo
........print only.....................................$16.00
........with file on CD ..........................$21.00

10x10 black and white  detail aerial photo
........print only.....................................$25.00
........with file on CD ..........................$30.00

20x20 black and white detail  aerial photo
........print only.....................................$40.00
........with file on CD ..........................$45.00
 

Land Office Aerial prints (32"x36")

These replace the blue line prints formally available at the land office. They are digital photocopies printed on regular stock paper, not on high quality photo paper. They are scanned at 400ppi.


........paper copy print only......................$12.00
........with file on CD................................$25.00

........Publication or exhibition use.................$25.00

The State Archives will add a $2.00 surcharge per item to the vendor's charges for any extraordinary requests (e.g., particular sized prints, color prints, special set-ups, etc.) A $5.00 surcharge will be added to requests that require the services of an outside vendor.

Research Fees:

The State Archives' staff will answer specific questions relating to particular individuals and collections, but research for Indiana residents on any one request is limited to one hour. Additional research may be conducted if time and staffing permit, but requires payment of $10.00 per half an hour.  Payment, including a charge for postage and handling, must be received before materials can be mailed. Checks should be made payable to the Commission on Public Records.

Out of State patrons who request research by mail are charged at the rate of $10.00 per half hour, with a minimum charge of $10.00. This covers only the cost of the research. If any records are found, the charges for reproductions will be extra; if no records are found, the research charge is still applicable; in a letter, the staff will describe the resources which they consulted. Research results will only be mailed after receipt of payment.

Aerial Photograph research fees are $20.00 per half an hour for all patrons regardless of residency. Only the more recent wide format aerials from the Land Office are searchable by township, range, and section number. Patrons will need to supply the archivist with detailed maps of the area for which they are searching.

Miscellaneous Fees

The State Archives charges $5.00 to certify any copy or reproduction of Archives materials.

Postage

The Archives ordinarily posts material by first class mail and charges a fee for postage and handling. Patrons can make arrangements for Federal Express or other document delivery services, if they supply their own account number for the purpose.

Questions?

E-mail the Indiana State Archives, or call (317) 591-5222.

Note:: When sending an e-mail to the Indiana State Archives, please be sure to include a very clear subject heading, i.e, Civil War, Soldier's Home, Hospital Records, Morton Telegrams, etc. E-mail without a clear subject heading may be mistaken as spam or a potential virus and be filtered out automatically. If you have not received an initial response from the Indiana State Archives within a few weeks, please resubmit your request.