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State Forms Management Division

The Forms Management Division provides services which will assist state agencies in cost-effective and efficient management of forms at no charge to state agencies.

Forms Design creates forms and non-forms (envelopes, certificates, letterhead, brochures, report covers and many other items).

Specification writing tells the printer the size, type of paper and ink, number of plies, directions for security, how to print, how to package and much more.

Forms Research ensures the correct revision is being used or printed, and notes if there are other forms available that serve the same purpose.

Forms Analysis ensures legal compliance and cost effectiveness. The Analyst determines if the form must be approved by the State Board of Accounts, the Auditor of State or is covered by State Statute and requires "special handling." Analysts "suggest" changes to the form that will impact the cost-effectiveness and efficiency of the form.

Quality Assurance protects the agency by monitoring all print jobs done by Central Printing, PEN Products or outside vendors.

For information about a specific state form and its use, call the Forms Coordinator for the agency that owns it. (The agency to which you will be submitting the completed form.)

For assistance with creation of State Forms, call 317-232-3380 and ask for:

  • Forms Analysis - for help with legal or technical requirements of creating and printing state forms
  • Forms Design - for requesting original design or revision of state forms from Forms Management staff
  • Electronic/Digital Forms - for help with creating and revising electronic versions of state forms