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Indiana Archives and Records Administration

Indiana Archives and Records Administration

IARA > Records Management > General Information Records Management Can Help!

Records Management provides assistance in the management of important public records to State and local government agencies in Indiana. Records Management staff will also work with your agency's designated records coordinator to develop a records retention schedule tailored to the needs of a state agency or division, allowing you to get rid of the clutter.
Visit our Policies page for more information about long-term retention, electronic media and records transfer prerequisites.

Retention Schedules and More

A records retention schedule describes the records created by a state or local government entity, and outlines their:

  1. Retention: Where, in what format, and how long the records are to be maintained; and
  2. Disposition: What is to be done with the records at the end of that period? (Destruction or transfer to the Indiana State Archives for permanent historical preservation.)

Retention schedules are divided into "Record Series" which are groups of related records that all have the same basic subject and requirements for retention and disposition. Each of those record series has a descriptive title and a unique identifying number known as a Record Series Number.

 State Government

 County / Local Government

 General Retention Schedule  General Retention Schedule
 Agency-Specific Retention Schedules  Office-Specific Retention Schedules
 More State Government Info  More County/Local Government Info

Additional Records Management Resources