Reimbursement Forms & Due Dates, Salary & Wage Requirements, Attorney Qualification Forms
Reimbursement Request Forms
Public Defense systems must fill out requests each quarter to receive reimbursement for eligible expenses. Forms, instructions, and due dates are listed below.
When submitting requests for reimbursement, e-mail the completed Excel file to firstname.lastname@example.org.
|Form||For Use By||Supporting Documents|
|County Non-Capital Reimbursement Request||Commission Counties||Instruction Manual|
|Regional Non-Capital Reimbursement Request||Commission Multi-County Regions|
|Title IV-E Federal Reimbursement Request||Non-Commission Counties||Instruction Manual|
|Capital Reimbursement Request||All Multi-County Regions & Counties|
2023 Reimbursement Request Due Dates & Commission Meeting Dates
|Quarter||Reimbursement Request Due Date||Commission Meeting Date (when the reimbursements will be approved/denied)|
|4th 2022||Tuesday, February 14||Friday, March 24|
|1st 2023||Monday, May 15||Wednesday, June 14|
|2nd 2023||Monday, August 14||Wednesday, September 20|
|3rd 2023||Tuesday, November 14||Wednesday, December 13|
Chief Public Defenders and Chief Deputies in public defense systems with offices must be compensated at the same rate as the elected prosecutor and chief deputy prosecutors. The Supreme Court sets these salaries each year. Public defense systems have until January of each year to match the pay raises prosecutors receive in July to account for the local budgeting process.
|Position||2023 (Effective January 1, 2023)||2024 (Effective January 1, 2024)|
|Part Time Chief PD (.66)||$109,082||$117,591|
|Part Time Chief PD (.6)||$99,166||$106,901|
|Chief Deputy Public Defender||$123,957||$133,626|
|Part Time Chief Deputy (.66)||$81,812||$88,193|
|Part Time Chief Deputy (.6)||$74,374||$80,175|
Counties in the Commission's reimbursement program shall compensate attorneys paid hourly for time actually expended at the hourly rate of not less than 75% of the capital rate required under Criminal Rule 24, rounded, up or down, to the nearest $10/hour. The effective date of any increases shall tier with the capital rate increases (January 1 of odd-numbered years).
In capital (death penalty) cases, all Indiana Counties may receive reimbursement for 50 percent of applicable expenses. In accordance with Criminal Rule 24(C)(1), the Chief Administrative Officer of the Office of Judicial Administration adjusts the hourly rate paid in capital cases biennially.
|For Use By||Effective until December 31, 2022||Effective January 1, 2023|
|Non-Capital Case Hourly Rate||Commission Counties||$90||$100|
|Capital (Death Penalty) Case Hourly Rate **||All Counties||$129||$136|
** Please note: The effective rate at the time the death penalty request was filed remains in effect throughout the life of the case unless the case is remanded to the trial court after appeal.
For Public Defenders and Appointed Counsel:
- Non-Capital Qualifications: Complete the "Standards E & F Qualification Form" (below). This document includes all updated standards to qualify for adult criminal trial work, juvenile, appeals, CHINS, and TPR. Please refer to the document to learn what training and experience is required. Instructions for submission are included on the form.
- Capital Qualifications: Complete the "Application for Capital Case Roster" (below). This document includes all updated standards to become qualified for capital work. As you receive additional training, complete the "Report to the Commission of Capital Case Training" form. Please refer to the documents to learn what training and experience is required to qualify. The forms should be returned directly to the Commission at email@example.com.
For those preparing the reimbursement form:
- The list of attorneys set forth in the "Non-Capital Attorney Qualification Database" (link below) represent those attorneys who have had their Standard E & F Qualification forms verified by the Commission. Commission staff updates this list regularly. If an attorney’s name or particular qualification is absent from these lists, it does not necessarily mean an attorney is not qualified. The Commission either has not received their Standard E & F Form, have yet to verify their qualifications, or we received their form after the date this document was updated. If an attorney is not on the list, or shows as not yet qualified, you should ask the attorney to complete a "Standard E & F Qualification form".
|Standards E & F Qualifications Form||Instruction Manual|
|Non-Capital Attorney Qualification Database||Instruction Manual|
|Application for Capital Case Roster & Training Requirement Reporting|
Public defense systems may request reimbursement for public defender office employee health insurance benefits paid by self-insured systems. However, those costs are limited to an annual cap. The cap each year is based on the State of Indiana Employer premiums. If your system is self-insured, please review the request for reimbursement instructions (above) regarding eligible expenses.
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