Reporting Forms: Reimbursements & Qualifications
Reimbursement Request Forms
Public Defense systems must fill out requests each quarter to receive reimbursement for eligible expenses. Forms, instructions, and due dates are listed below.
When submitting requests for reimbursement, e-mail the completed Excel file to firstname.lastname@example.org.
|Form||For Use By||Supporting Forms|
|County Non-Capital Reimbursement Request||Commission Counties||Instruction Manual|
|Regional Non-Capital Reimbursement Request||Commission Multi-County Regions|
|IV-E Reimbursement Request||Non-Commission Counties||Instruction Manual|
|Capital Reimbursement Request||All Multi-County Regions & Counties|
2022 Reimbursement Request Due Dates & Commission Meeting Dates
|Quarter||2022 Reimbursement Requests Due||2022 Commission Meeting Dates (when reimbursement requests are approved/denied)|
|4Q 2021||Monday, February 14||Wednesday, March 23|
|1Q 2022||Sunday, May 15||Wednesday, June 15|
|2Q 2022||Monday, August 15||Wednesday, September 21|
|3Q 2022||Monday, November 14||Wednesday, December 14|
Chief Public Defenders and Chief Deputies in public defense systems with offices must be compensated at the same rate as the elected prosecutor and chief deputy prosecutors. The Supreme Court sets these salaries each year. Public defense systems have until January of each year to match the pay raises prosecutors receive in July to account for the local budgeting process.
|2021||2022||2023 (Effective January 1, 2023)|
|Part Time Chief PD (.66)||$103,043||$105,568||$109,082|
|Part Time Chief PD (.6)||$93,675||$95,970||$99,166|
|Chief Deputy Public Defender||$117,094||$119,963||$123,957|
|Part Time Chief Deputy (.66)||$77,282||$79,175||$81,812|
|Part Time Chief Deputy (.6)||$70,256||$71,977||$74,374|
For Public Defenders and Appointed Counsel:
- Non-Capital Qualifications: Complete the "Standards E & F Qualifications Form". This document includes all updated standards to qualify for adult criminal trial work, juvenile, appeals, CHINS, and TPR. Please refer to the document to learn what training and experience is required. The form should be returned to your supervisor and emailed to the Commission at email@example.com.
- Capital Qualifications: Complete the "Application for Listing on the Capital Case Roster of Attorneys". This document includes all updated standards to become qualified for capital work. As you receive additional training, complete the "Report to the Commission of Capital Case Training" form. Please refer to the documents to learn what training and experience is required to qualify. The forms should be returned directly to the Commission at firstname.lastname@example.org.
For those preparing the reimbursement form:
- The list of attorneys set forth in the "Non-Capital Attorney Qualification Database" represent those attorneys who have had their Standard E & F Qualification forms verified by the Commission. Commission staff updates this list regularly. If an attorney’s name or particular qualification is absent from these lists, it does not necessarily mean an attorney is not qualified. The Commission either has not received their Standard E & F Form, have yet to verify their qualifications, or we received their form after the date this document was updated. If an attorney is not on the list, or shows as not yet qualified, you should ask the attorney to complete a Standard E & F Qualifications form and return it to you. You should then submit it to the Commission at email@example.com.
Public defense systems may request reimbursement for public defender office employee health insurance benefits paid by self-insured systems. However, those costs are limited to an annual cap. The cap each year is based on the State of Indiana Employer premiums. If your system is self-insured, please review the request for reimbursement instructions (above) regarding eligible expenses.
Capital (Death Penalty) Hourly Rate
In capital (death penalty) cases, all Indiana Counties may receive reimbursement for 50 percent of applicable expenses. In accordance with Criminal Rule 24(C)(1), the Chief Administrative Officer of the Office of Judicial Administration adjusts the hourly rate paid in capital cases biennially.
Please bookmark this page as we will continue to add helpful hints and tips for filling out the reimbursement requests.