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Reporting Forms: Reimbursements & Qualifications

Reimbursement Request Forms

Public Defense systems must fill out requests each quarter to receive reimbursement for eligible expenses. Forms, instructions, and due dates are listed below.

When submitting requests for reimbursement, e-mail the completed Excel file to information@pdcom.in.gov

FormFor Use BySupporting Forms
County Non-Capital Reimbursement RequestCommission Counties Instruction Manual
Regional Non-Capital Reimbursement RequestCommission Multi-County Regions  
IV-E Reimbursement RequestNon-Commission CountiesInstruction Manual
Capital Reimbursement RequestAll Multi-County Regions & Counties 

2022 Reimbursement Request Due Dates & Commission Meeting Dates

Quarter2022 Reimbursement Requests Due2022 Commission Meeting Dates (when reimbursement requests are approved/denied)
4Q 2021Monday, February 14Wednesday, March 23
1Q 2022Sunday, May 15Wednesday, June 15
2Q 2022Monday, August 15Wednesday, September 21
3Q 2022Monday, November 14Wednesday, December 14

Salaries

Chief Public Defenders and Chief Deputies in public defense systems with offices must be compensated at the same rate as the elected prosecutor and chief deputy prosecutors. The Supreme Court sets these salaries each year. Public defense systems have until January of each year to match the pay raises prosecutors receive in July to account for the local budgeting process.

 202120222023 (Effective January 1, 2023)
Chief PD$156,125$159,950$165,276
Part Time Chief PD (.66)$103,043$105,568$109,082
Part Time Chief PD (.6)$93,675$95,970$99,166
Chief Deputy Public Defender$117,094$119,963$123,957
Part Time Chief Deputy (.66)$77,282$79,175$81,812
Part Time Chief Deputy (.6)$70,256$71,977$74,374

Attorney Qualifications

For Public Defenders and Appointed Counsel:

  • Non-Capital Qualifications: Complete the "Standards E & F Qualifications Form". This document includes all updated standards to qualify for adult criminal trial work, juvenile, appeals, CHINS, and TPR. Please refer to the document to learn what training and experience is required. The form should be returned to your supervisor and emailed to the Commission at information@pdcom.in.gov.
  • Capital Qualifications: Complete the "Application for Listing on the Capital Case Roster of Attorneys". This document includes all updated standards to become qualified for capital work. As you receive additional training, complete the "Report to the Commission of Capital Case Training" form. Please refer to the documents to learn what training and experience is required to qualify. The forms should be returned directly to the Commission at information@pdcom.in.gov.

For those preparing the reimbursement form:

  • The list of attorneys set forth in the "Non-Capital Attorney Qualification Database" represent those attorneys who have had their Standard E & F Qualification forms verified by the Commission. Commission staff updates this list regularly. If an attorney’s name or particular qualification is absent from these lists, it does not necessarily mean an attorney is not qualified. The Commission either has not received their Standard E & F Form, have yet to verify their qualifications, or we received their form after the date this document was updated.  If an attorney is not on the list, or shows as not yet qualified, you should ask the attorney to complete a Standard E & F Qualifications form and return it to you. You should then submit it to the Commission at information@pdcom.in.gov.
 
Non-Capital Attorney Standards E & F Qualifications Form
* Instruction Manual for the Non-Capital Attorney Standards E & F Qualifications Form
Non-Capital Attorney Qualification Database
Application for Listing on the Capital Case Roster of Attorneys
Report to the Commission of Capital Case Training

Self-Insurance

Public defense systems may request reimbursement for public defender office employee health insurance benefits paid by self-insured systems. However, those costs are limited to an annual cap. The cap each year is based on the State of Indiana Employer premiums. If your system is self-insured, please review the request for reimbursement instructions (above) regarding eligible expenses.

 20212022
Single$6,753.24$7,108.92
Family$19,183.32$20,194.20

Capital (Death Penalty) Hourly Rate

In capital (death penalty) cases, all Indiana Counties may receive reimbursement for 50 percent of applicable expenses. In accordance with Criminal Rule 24(C)(1), the Chief Administrative Officer of the Office of Judicial Administration adjusts the hourly rate paid in capital cases biennially.

 2019-20202021-2022
Hourly Rate$124.00$129.00

Please bookmark this page as we will continue to add helpful hints and tips for filling out the reimbursement requests.