This is a forum for the Division of Mental Health and Addiction Youth Services to deliver providers and agencies announcements regarding upcoming events, new policies, service programs and other information that may impact the state's intensive alternative community-based service programs, providers or service delivery.
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CMHW provider announcement - upcoming changes
DMHA is making changes to the CMHW program and has recorded a webinar available for review. Changes to the CMHW State Plan Amendment (SPA) and program policies impact the following areas:
- Wraparound Facilitation Provider Organizations
- CMHW Incident Reporting
- CMHW Access Site
- Habilitation and Training & Support for the Unpaid Caregiver
- Supplemental training for providers
- Enhancements to the Tobi database
Some changes are immediate, some will begin in the first quarter of 2022, all changes will be fully implemented by Dec. 31, 2022.
Questions and comments may be submitted to the DMHA Youth Services email, DMHAYouthServices@fssa.in.gov.
The webinar may be accessed at this link: https://youtu.be/tvFa1fRghIs
CMHW 1915(i) Child and Family Team Meeting Guidelines (June 23, 2021)
After review of the Child Mental Health Wraparound 1915(i) State Plan Amendment, applicable Indiana Administrative Code, and the CMHW provider module, the Division of Mental Health and Addiction has determined that it is within DMHA’s authority to interpret the existing language as to whether attendance at Child and Family Team Meetings can be held in person or virtually.
Attendance and participation in CFTMs continue to be mandatory; however, DMHA will allow attendance and participation to include virtual attendance when requested to do so by the family. (Providers are not to initiate this request.) The request should be documented in the meeting minutes. The manner of attendance by team members should also be documented in the meeting minutes and/or on the sign-in sheet.
Virtual attendance is defined as attendance through an audio/video meeting platform. Providers are expected to be visible to the team members during the meeting, and to conduct meetings in a HIPAA compliant manner. Families and natural supports without access to an audio/video meeting platform may participate in the meeting via phone.
It is the responsibility of the wraparound facilitator to make meeting arrangements to accommodate the family’s need. Other CMHW providers are expected to comply with the designated platform.
Child Mental Health Wraparound provider announcements (May 15, 2020)
Incident report announcement
The Division of Mental Health and Addiction has made some significant changes to the initial incident report and follow-up incident report processes. These changes impact all CMHW providers. Please review this announcement, along with all supporting documents and links in its entirety. Changes to the initial incident report are effective February 1, 2020. Changes to the follow-up report process are effective January 20, 2020.
Initial incident reports changes
- Removed serious injury as a reportable incident
- Removed emergency room as a reportable incident
- Modified when an incident report must be completed due to police response
Please see the linked document, which details the current list of reportable incident types. This list should be used as an addendum to the CMHW Provider Module Section 11 which does not currently reflect these changes. All other processes regarding initial incident reporting, including who should submit reports, the timeframe in which reports should be submitted and how to submit an initial incident report remain unchanged.
Follow-up Incident Report Changes
Based on the circumstances of the initial incident report, DMHA may require a Wraparound Facilitator to submit a follow-up incident report. Currently follow-up incident reports are submitted at the following website https://dmhareport.fssa.in.gov/. Effective January 20, 2020, follow-up incident reports will no longer be submitted through this webpage. Follow-up incident reports will instead be submitted directly from within Tobi. Please see the linked document which details the new process for submitting a follow-up incident report.
If you have any questions regarding these changes please contact Tanya Merritt-Mulamba at firstname.lastname@example.org or 317-232-7889.