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National Youth in Transition Database Youth Outcomes Survey and Outreach Youth Engagement Services RFP

The Department of Child Services (DCS) is seeking proposals for the administration of the National Youth in Transition Database (NYTD) outcomes surveys for the 19- and 21-year-old follow-up population and to disburse incentives for youth who completed the NYTD outcomes survey at age 17, 19 and 21. Administration of the NYTD outcomes survey is a requirement under the John H. Chafee Foster Care Program for Successful Transition to Adulthood (The Chafee Program). To meet the federal reporting requirements, DCS has chosen to contract with a vendor who has the ability and capacity to administer statewide surveys, data collection, disburse incentives, and engage current and former foster youth in statewide outreach services during and between the report period.

Deadline for Submission: 10/29/2021 at 3 p.m. EDT.

National Youth in Transition Database Pre-Proposal Conference

DCS CARES Act Request for Funding (RFF) – Second Round 

This is the second DCS CARES Act Request for Funding (RFF) that is being issued by the Indiana Department of Child Services (DCS) to provide economic assistance to eligible providers impacted by COVID-19. The goal of this RFF is to provide funding, via the CARES Act (Coronavirus Aid, Relief, and Economic Security Act), to eligible providers to reimburse expenditures that have incurred due to COVID-19 while delivering high quality child welfare services in the state of Indiana. This RFF requests responses from eligible providers that have experienced expenditures incurred due to COVID-19 to meet the needs of children receiving their services between the dates of March 6, 2020 through November 30, 2020.

Please note that providers that received funding from the first CARES Act RFF #10000186 are eligible for this second round RFF. However, these providers cannot request funds for any line items awarded for reimbursement via CARES Act RFF #10000186.

This RFF is open to current DCS Licensed Child Placement Agencies (LCPAs), community-based (including Child Advocacy Centers), and residential child welfare providers in Indiana. Providers meeting the eligibility criteria specified in the RFF may apply.

Apply at: https://magik.dcs.in.gov/financials/Public/RFP/RequestAvailable.aspx

Deadline for Submission: 12/15/2020 at 3 PM EST

An optional online webinar will be held on December 3, 2020 at 12 p.m. ET. The webinar can be accessed via https://Indiana.AdobeConnect.com/indiana. All applicants should sign in as a guest using their name. The webinar audio will be part of the online program, so webinar participants will need to use speakers or headphones to hear the presentation. Space is limited, and the State kindly requests that only one computer per location be used to log-on to the webinar so all interested applicants may join. 

Prior to the webinar, participants can go to: https://indiana.adobeconnect.com/common/help/en/support/meeting_test.htm to test their connection. This will prompt the user with any needed updates or add-ins.  Do not log into the webinar using Citrix or Virtual Private Network (VPN). These services will not be able to playback audio.  Download the AdobeConect app if you wish to login using your mobile device. 

Deadline to submit written questions (Attachment B) to Michael.sturm@dcs.in.gov is December 3, 2020 at 3 PM ET

DCS CARES Act Request for Funding (RFF)

The DCS CARES Act Request for Funding (RFF) is being issued by the Indiana Department of Child Services (DCS) to provide economic assistance to eligible providers impacted by COVID-19. The goal of this RFF is to provide funding, via the CARES Act (Coronavirus Aid, Relief, and Economic Security Act), to eligible providers to reimburse expenditures that have incurred due to COVID-19 while delivering high quality child welfare services in the state of Indiana. This RFF requests responses from eligible providers that have experienced expenditures incurred due to COVID-19 to meet the needs of children receiving their services. This RFF is open to current DCS Licensed Child Placement Agencies (LCPAs), community-based (including Child Advocacy Centers), and residential child welfare providers in Indiana. Providers meeting the eligibility criteria specified in the RFF may apply.

Apply at: https://magik.dcs.in.gov/financials/Public/RFP/RequestAvailable.aspx

Deadline for Submission: 11/5/2020 at 3 PM EST

An  online webinar was held on October 15, 2020 at 3 p.m. ET.  You can view the webinar recording and accompanying presentation here:
https://indiana.adobeconnect.com/pemvxrcdjwbi/
Webinar Presentation

Question and Answers: Answers to Bidder Questions

CARES Act RFF Addendum 1 Added 10/22/2020

CARES Act RFF Addendum 2 Added 11/2/2020

CARES Act RFF Boilerplate Updated 10/22/2020

Attachment A: Risk Assessment Form

Attachment B: Q&A Template

Attachment C: Provider Attestation

Attachment D: Grant Budget Proposal Updated 11/2/2020

Attachment E: Sample Grant Agreement

Attachment F: Intent to Respond Form

Attachment G: KidTraks User Guide

Child Advocacy Center (CAC) Limited County RFP (FY 2021-2023)

Advocacy Centers are neutral, safe and child appropriate locations where multidisciplinary teams investigate disclosures of child sexual or severe physical
abuse.   These multidisciplinary teams are made up of law enforcement officers, child protective service personnel, medical and mental health, victim assistance, prosecutors, and advocates. Children who have disclosed abuse are interviewed by a forensic interviewer at such centers.  The multidisciplinary approach to child abuse assessments is designed with the intention of reducing the secondary trauma associated with the disclosure and subsequent investigation of abuse.

The Child Advocacy Center must be a Non Profit entity with 501.c3 status or a government entity like a Prosecutor’s Office.  The Child Advocacy Center with the Non Profit status may be a stand-alone Child Advocacy Center, a Child Advocacy Center under an umbrella agency or a Child Advocacy Center under a Prosecutor’s Office.

The target population served by the CAC is restricted to the following:

1. Families and children for whom a child protection service assessment has been initiated.
2. Families and children who have substantiated cases of abuse and/or neglect and will likely develop into an open case with Informal Adjustment (IA) or Children in Need of Services (CHINS).
3. Children and their families which have an IA or the children have the status of CHINS or JD (Juvenile Delinquency).JS (Juvenile Status).
4. Children with the status of CHINS or JD/JS and their Foster/Kinship families with whom they are placed.

If your agency providers counseling services, you cannot provide these services under the Child Advocacy Center Service Standard, you must submit a proposal for counseling services under Community Based Services for the Counseling Service Standard.

CAC RFP

Child Advocacy Center (CAC) (FY 2021-2023)

Advocacy Centers are neutral, safe and child appropriate locations where multidisciplinary teams investigate disclosures of child sexual or severe physical
abuse.   These multidisciplinary teams are made up of law enforcement officers, child protective service personnel, medical and mental health, victim assistance, prosecutors, and advocates. Children who have disclosed abuse are interviewed by a forensic interviewer at such centers.  The multidisciplinary approach to child abuse assessments is designed with the intention of reducing the secondary trauma associated with the disclosure and subsequent investigation of abuse.

The Child Advocacy Center must be a Non Profit entity with 501.c3 status or a government entity like a Prosecutor’s Office.  The Child Advocacy Center with the Non Profit status may be a stand-alone Child Advocacy Center, a Child Advocacy Center under an umbrella agency or a Child Advocacy Center under a Prosecutor’s Office.

The target population served by the CAC is restricted to the following:

1. Families and children for whom a child protection service assessment has been initiated.
2. Families and children who have substantiated cases of abuse and/or neglect and will likely develop into an open case with Informal Adjustment (IA) or Children in Need of Services (CHINS).
3. Children and their families which have an IA or the children have the status of CHINS or JD (Juvenile Delinquency).JS (Juvenile Status).
4. Children with the status of CHINS or JD/JS and their Foster/Kinship families with whom they are placed.

If your agency providers counseling services, you cannot provide these services under the Child Advocacy Center Service Standard, you must submit a proposal for counseling services under Community Based Services for the Counseling Service Standard.

CAC RFP

Healthy Families Indiana RFP

The purpose of this RFP is to select Healthy Families Indiana (HFI) vendors/providers that can satisfy the DCS need for the provision of prevention services to all 92 counties, in accordance with the State Plan. HFI is a voluntary program designed to promote healthy families and healthy children through a variety of services. Agencies must be in compliance with local and state requirements, as well as, be nationally accredited with Healthy Families America.

A Pre-Proposal Conference was held on March 9, 2020, from 9-10:30 a.m. Eastern at the Indiana Government Center CR 22.

Apply at: http://financials.dcs.in.gov/Public/RFP/RequestAvailable.aspx.

Please note: The deadline for submissions for this RFP has been extended until Friday, April 17, 2020 at 3:00 p.m. Eastern.

Answeres to vendors' questions: Questions and Answers

The following clarifications are provided by the State for the Healthy Families Indiana RFP #10000183:

  • For program statistics requested in Attachment L - Actual Cost Report, Respondents should include the best information available to them. The State does not require information to be pulled from any specific database. During the rate development period, the State may reach out to select Respondents to clarify program statistics if necessary.
  • When filling out an application in KidTraks, the rate for Home Visiting and Assessment show as $0.00. Providers do not need to enter a rate into this section.
  • When filling out an application in KidTraks, please submit Attachment K - Budget Worksheet for both the attachment labeled budget and proposal budget.

Click on the link to access the document:

Family Preservation

The Department of Child Services (DCS), is seeking proposals for the administration of Family Preservation Services. The purpose of this RFP is to select vendors that can satisfy DCS’ need for the provision of statewide administration of services for in-home CHINS and Informal Adjustment cases. Contracts awarded through this RFP are effective from 06/01/2020 through 06/30/2021 and will use a per-diem model for reimbursement for these Family Preservation Services.

Proposal Due Friday, 02/21/2020 at 3:00 p.m. Eastern Time.

Apply at: http://financials.dcs.in.gov/Public/RFP/RequestAvailable.aspx

Deadline to submit electronic (Attachment I) questions to ChildWelfarePlan@dcs.in.gov: Monday, January 13, 2020 at 3:00 p.m. Eastern Time.

Family Preservation RFP Addendum 2

Family Preservation RFP Addendum 1 - Updated 1/24/2020

Family Preservation RFP QA - (1.24.20) vFinal
2020-01-24 Analysis of Concrete Services

Family Preservation Pre-Proposal Conference RFP January 8, 2020:

Submission of Proposals due Friday, February 21, 2020 at 3:00 p.m. Eastern Time.

Click on the link to access the document:

Requests for Proposals Archive