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AmeriCorps is not a traditional volunteer program:
AmeriCorps is about:
AmeriCorps programs must have:
Additional Overview Resources
History of Service and Volunteerism
AmeriCorps Regulations, Provisions, and FAQ
CNCS Resource Center
EnCorps: Member Recruitment and Development
My AmeriCorps: Apply to Join AmeriCorps and Manage Education Award
National Service Inclusion Project
Fiscal and Legal Information Budget Changes
If a program needs to move funds from one line-item to another, the program will need to complete a Budget Modification in OnCorps. The OFBCI will review the request and notify grantees of the status. In some cases, budget changes may also require Corporation approval. If necessary, the OFBCI will request approval from the CNCS and notify the grantee of the status.
Grantees must obtain the prior written approval of the Program Officer before making the following changes in the approved Program design and/or budget:
The following are guidelines related to grantee match and are meant as a tool to assist programs in developing and tracking match. For a complete list of grantee match requirements, please refer to the Federal Provisions and the Indiana AmeriCorps*State Policies and Procedures.
According to the AmeriCorps Provisions, AmeriCorps programs are required to meet their budgeted match. The OFBCI will not process the requests for reimbursement if the appropriate match is not being met. If a grantee is not meeting match, the OFBCI will notify the grantee in writing and require a resubmission of the Request for Reimbursement which reflects an appropriate match percentage.
Remember: the match percentage required is that in your approved budget, not the minimum Corporation-defined percentages, if different.
Programs that are significantly behind on match percentages will be asked to submit a memo detailing how the program intends to meet the match requirement by the end of the next period and justify any changes that can account for the difference in match percentages.
If the program continues to not meet its match, Requests for Reimbursement will not be processed and your case will be reviewed by the OFBCI staff. Possible consequences include, but are not limited to:
If a grantee is unable to meet it's budgeted match percentages, it may send a written request that the required percentages be lowered. The request should be submitted to the program's Program Officer via a Budget Modification in OnCorps.
Grantees must request reimbursement for actual expenditures; therefore, only costs already incurred and posted to the grantee's ledger will be reimbursed.
This is done by creating a Periodic Expense Report (PER) in OnCorps and submitting the PER to the OFBCI for review. Grantees may request reimbursement as often as once a month, but no less frequently than every quarter.
To request reimbursement, complete a PER in OnCorps. OnCorps will automatically calculate budget balances; it is up to you to ensure that budget line items are not overexpended. PERs will not be processed if requests exceed budgeted amounts.
PERs must be prepared on an accrual basis, once a month.
Cash expenditures reported to Corporation and Grantee Share must be based on actual costs as opposed to budgeted rates.
All funds spent must be allowable and correspond with program progress.
Amounts reported to Grantee Share for in-kind match should be determined in accordance with applicable OMB Cost Principles (A-21, A-87, A-122) and OMB Uniform Administrative Requirements (A-102 and A-110).
Request must not exceed budgeted amount in each line item without a Budget Modification being submitted.
Match for the current period (both cash and in-kind) should be reported in the Current Expenditures Grantee Share column of the PER.
Slot Conversion Request Form
Complete this form to convert vacant member slots to other kinds of member slots. Updated 12/2010
Indiana AmeriCorps New Program Start-Up Guide
This is a supplemental guide to use as you develop your Indiana AmeriCorps program. Updated 08/2007
Program Director Inclusion Assessment
This is a checklist for Program Directors to assess the overall inclusivity of your Indiana AmeriCorps program. Updated 12/2011
Indiana AmeriCorps Accessibility Checklist
This is a checklist for accessibility designed for programs and host sites for Indiana AmeriCorps. Updated 11/2011
Member Management and Development
Sample grievance procedures to customize for your program's use.
Health Care & Child Care Enrollment/Waiver Form
This is a sample form for members to indicate whether they choose to enroll or waive health care and/or child care benefits. Updated 08/2007
This is a sample member contract to customize for your program’s use. Updated 08/2007
Member File Checklist This is a sample checklist of the minimum requirements for AmeriCorps members’ files. Updated 12/2010
Publicity Release Form
This is a sample photograph and publicity release form to customize for your program's use. Every member must sign a publicity release form. Updated 02/2009
Money Saving Tips
A list of ways to help members live on the AmeriCorps living allowance (developed by Indiana Campus Compact)
Your Money: How to manage on AmeriCorps low wages, save money and get out of debt!
A resource to assist members during their term of service (developed by Indiana Campus Compact)
Marketable Skills Gained through Service
Ways for members to market their AmeriCorps experience after their term of service (developed by Indiana Campus Compact)
Progress Reports are submitted quarterly in OnCorps. The below tool below is similar to the report in OnCorps.
Link to the Corporation's T/TA provider for performance measurement and evaluation
OFBCI Grievance Procedure
Indiana AmeriCorps*State programs must adhere to the following:
AmeriCorps*State Risk-Based Monitoring and Compliance (Guidelines for) (2006-P-06)
AmeriCorps*State Multi-Site Programs (Standards for) (2006-P-07)
Signatory Authority (AmeriCorps*State Sub-Grantee Organizations) (2006-P-08)
Blank Form Sample Form
Grant Application Review Process (2006-P-10)