Historic Renovation Grant Program (HRGP)


Purpose

To preserve and rehabilitate historic properties in order to further incentivize downtown economic development.

Important 2017 Dates

  • June 30: Letter of Intent due to OCRA by 4:00 pm EDT to OCRA (see submission guidelines below)
  • August 18: Applications are due by 4:00 pm EDT to OCRA (see submission guidelines below)
  • October 27: Funded projects announced via press release


Applicant Eligibility

To be eligible for HRGP assistance, projects must meet certain minimum program requirements.  Those requirements are as follows:

  • The lead applicant must be any individual, partnership, firm, association, joint venture, limited liability company, or corporation. A Non-profit facilitating affordable housing organizations are also eligible as lead applicants.  The lead applicant must be able to show title/ownership upon grant award and will certify this is available upon application.

Property Eligibility

  • The historic property must be:
  • At least fifty (50) years old; AND
  • Listed or eligible for listing at the time of application in the Indiana Register of Historic Sites and Structures (State Register); note that all properties listed in the National Register of Historic Places are also listed in the State Register.
  • If applicant is unsure if property is listed or eligible for listing in the State Register go to https://secure.in.gov/apps/dnr/shaard/welcome.html for instructions on how to find State Register listing status and information, if applicable, or how to obtain a Determination of Eligibility from the Indiana Department of Natural Resources Division of Historic Preservation and Archaeology (DHPA).  Please note that Determinations of Eligibility will only be issued for individual sites; there is no provision for determinations of eligibility for historic districts for the State Register. Eligibility form can be found here: http://www.in.gov/dnr/historic/2829.htm. Additionally, a current determination of eligibility does not insure listing a property on the State Register at a later date.
  • The historic property must be:
    • Actively used in a trade or business;
    • Held for the production of income;

OR

  • Held for the rental or other use in the ordinary course of the person’s trade or business

Project Eligibility and Ineligibility

  • Eligible preservation and rehabilitation activities:
    • Are limited to the exterior. Please note that while interior rehabilitation activities are not funded or reviewed as part of this program, any work done on the interior of the building, whether part of the scope of work for this project or not, can affect eligibility for listing in the State Register after project completion.
    • Include measures to sustain the form, integrity, and material of a building or structure.  This includes the stabilization work and maintenance of historic building materials. 
    • For example (this is not an all inclusive listing):
      • Windows, doors, and historic entryways;
      • Brick rehabilitation and tuckpointing,
      • Roof replacement and rehabilitation
      • Exterior foundation rehabilitation
      • Rehabilitation of exterior architectural characteristics

 

  • Ineligible activities include:
    • Property acquisition
    • Payment of taxes
    • Enlarging or expanding existing structures
    • Real estate fees
    • Paving and landscaping costs
    • Sales and marketing costs
    • Any construction started or completed prior to grant award
    • Interior renovations
    • Equipment purchases
    • Increase value with intent to sell

Funding and Distribution

• Grant requests between $10,000 and $100,000 will be accepted
• Eligible requests must be no more than 35% of eligible project costs
• Local match must be greater than or equal to 65% of total eligible project costs
• Local match must be provided by the applicant or a third party with documentation provided at time of LOI and also included in application
• Ineligible expenses may be included in the project summary but will not count towards the eligible local match

Program and Submission Guidelines

Letters of Intent (LOIs) and Applications must include:

• Four hard copies: 1 with ink signatures and 3 copies
• 1 Digital copy via thumb drive or disc
• Letters of Intent and Applications must be submitted in the office or by mail to:

 Office of Community and Rural Affairs
 One North Capitol
 Suite 600
 Indianapolis, IN 46204
 
These must be received in the office by 4 pm EDT.  LOIs are due on June 30, 2017.  Applications are due August 18, 2017.

Scoring Criteria for HRGP Application (300 points)

  • Rubric Favorable Points
    • Project oversight or involvement from an individual or organization with experience understanding and implementing Secretary of Interior (SOI) standards. (Scope of Work). (50 points)
    • Part of Prior Planning-Project includes prior planning and has been identified as part of the community’s long term goals.  Should include documentation from adopted plan or meeting minutes. (50 points)
    • Public benefit of the property – important symbol or landmark of community. (50 points)
    • Reasonable Budget-Budget includes proper estimates from organization or company that breaks out the type of materials and scope of work.  Costs are within reason and feasible. (50 points)
    • Reasonable Timeline-Timeline is a part of the scope or provided by organization or company that will complete work and is reasonable and feasible and remains within the given timeline. (50 points)
  • Priority of Funding (income-producing) (25ponts)
  1. Building is currently income producing
  2. Building is vacant with firm plan for future use with confirmed tenants after rehab work is completed
  3. Building is vacant with plan for future use but no confirmed tenants after rehab work is completed
    • Priority of Funding (National / State Register Listing) (25 points)
      1. Listed on the National Register as an individual property
      2. Listed on the National Register as a contributing structure as part of a Historic District
      3. Listed on the State Register as an individual property
      4. Listed on the State Register as a contributing structure as part of a Historic District
      5. Eligible to be listed (per DHPA)

 

  • Threshold items (application is automatically ineligible without meeting these requirements)
    1. Applicant must send in 4 hard copies and one digital copy by published deadline.
    2. Match is 65% of total eligible project costs.
    3. Property is in an Indiana Main Street District or non-entitlement community.
    4. Proof provided of available local match.
    5. Property is listed or eligible to be listed on National or State Register of Historic Places by the time of application.

Resources

Historic Renovation Grant Program Instructions

Historic Renovation Grant Program Letter of Intent

Historic Renovation Grant Program Application

Historic Renovation Grant Program DHPA State Form 56286 Determination for Eligibility on National Register of Historic Places and the Indiana Register of Historic Places and Structures

Historic Renovation Grant Program DHPA State Form 52889 Instructions for Application for Certificate of Approval

Direct Deposit Authorization Form

IRS W9 Form

If you have questions about this program or need other assistance, please contact your OCRA Community Liaison.