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IDOA > Procurement > After Bidding Concludes After Bidding Concludes

There are a few additional requirements necessary to do business with the state. They are not required at the time of IDOA bidder registration, but will be necessary as follows:

  • Your company must be registered with the Indiana Secretary of State. Both Indiana companies and out-of-state corporations are subject to this rule (IC 5-22-16-4).
  • To be paid, your company must have a current Vendor Information SF# 53788 form on file with the Auditor of State.  The Vendor Information form may also be downloaded from the Auditor of State’s website.  All payments made by the State to a contractor will be completed using Direct Deposit unless a waiver is granted by the Auditor of State.

Award Protests
Prior to contract award, but after the solicitation has been released, a potential bidder or respondent may submit a written letter of protest regarding inadequate or restrictive specifications. Such protest must be received by the State not more than five (5) business days (as defined by the State work calendar) prior to the proposal or bid due date and time.

After the State makes a contract award, a bidder or respondent may submit a written letter of protest regarding the procurement methods and/or procedures used during the procurement process. The protest should indicate the specific process that the vendor disputes and the solicitation number. Protests must be received by the State not more than five (5) business days (as defined by the State work calendar) after the contract award date.

For more information about submitting an award protest, including the State definition of "contract award date," read the IDOA Protest Procurement Policy, available below.

IDOA Protest Policy for solicitations issued on or after 10/15/2009

IDOA Protest Policy for solicitations issued on or after 7/1/2006 but before 10/15/2009

Protests must be submitted in writing to:
Vendor Complaint/Protest Coordinator
Indiana Department of Administration
Procurement Division, Room W478
402 West Washington Street
Indianapolis, Indiana 46204

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